January 8, 2010
Facilities Committee
3:00 – 4:00 p.m.
Meeting Minutes
Meeting called
by:
Facilitator:
Attendees:
Guests:
West Wing Conference Room
Steve Garcia
Type of meeting:
Standing Committee
Steve Garcia
Note taker:
Michelle Messer
David Schneider, Dave Hollomon, Steve Garcia, Mary Mazzola (ASB), GH Javaheripour, Chris Hylton, Pat
Luther, Ron Fields, Robert Sewell, Michelle Messer
Minutes
Agenda item:
Project Update
Presenter:
Steve Garcia
~ Eastside Public Safety Center: Steve gave handout created by gkkworks (program management
company) to committee. Total project budget includes equipment. Gkkworks hired to work on Center
Status so that operating expenses are covered by the State. Need 500 FTES per semester to obtain
center status. If we take these FTES from the Main Campus to get Center Status at Eastside we will
need to generate an equal number back to Main Campus.
~ Westside Workforce Development Center: Due to property taxes plummeting, it is unlikely that we
can sell more bonds for 4 – 6 years, which will put off this project. There is approximately 40 – 45
million in bond money left after paying off the COPs, purchasing the land for the Westside and allocating
money for the Eastside. The committee recommends that we use the remaining bond money to
improve and expand the main campus to help raise FTES here so that Eastside taking FTES does not
affect funding here.
Discussion:
~ Main Campus: City of Victorville is asking that we help fund the signal on Fish Hatchery and Bear
Valley Road. This project may be complete by end of Summer 2010.
~ Carpet Replacement: The carpet replacement in the SAC, Liberal Arts and Counseling/Admin.
Buildings was completed over the break.
~ Parking Lot #12 Repairs: Work will begin on Wednesday, January 13, 2010, and be completed
before the beginning of Spring semester. Excelsior has been contacted regarding this work.
~ Roof Repairs: Roof repairs were also completed over the winter break to the Building #72, the Main
Gym (#71), and the Learning Resource Center. There is still some work on the LRC to be completed,
but it is almost complete.
~ Sidewalk in front of Counseling/Administration Bldg: The winning bid for Parking Lot #12 repair
came in low enough that we have remaining scheduled maintenance funds that must be used. Steve
will get an estimate on the cost of fixing this walkway to bring it to ADA compliance.
~ Solar: The contract was awarded to SolFocus. Boring tests will be conducted on Wednesday,
January 13, 2010 to determine what type of footings will be needed to sustain the panels in our highwind area. This project is anticipated to be complete and operational by the end of March 2010, but
may take longer. The District will own the facility outright and benefit from the electricity it generates.
The solar will offset the campuses operational costs by about 1/3.
~ IT Infrastructure Upgrade: Contracts were awarded to upgrade the technology on campus. The
District will receive about $80,000 in incentives.
~ Cell Tower: The District will make approximately 1 million in 20 years. Will go to Board in Feb. or
March.
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Agenda item:
Refreshment area at Performing Arts Center
Discussion:
Mary Mazzola (ASB President) said that ASB discussed this at their meeting this morning. Once Steve
gets the proposal for potential expenses for this project he will forward to Robert Sewell and ASB for
them to follow up. Steve is waiting on contractor to get a quote from his cabinet company and should
get it by next Monday.
Agenda item:
Crosswalk signals at bus stop and in front of ATC
Discussion:
Presenter:
Presenter:
Steve Garcia
Chris Hylton
Due to safety issues our insurance carrier, Keenan, has made recommendations that crosswalk signals
be installed at the bus stop and in front of the ATC (both on Jacaranda). The cost for both areas is
approximately $80,000 total. The systems are solar powered with battery backup for evenings. They
flash yellow – solid yellow – red, and have walk/don’t walk signals for pedestrians. This will create a
safe, controlled area.
Recommendation to be sent forward to Cabinet after Traffic study is received from Dudek. Keenan has
submitted this safety issue to the District for the last 5-years, therefore this needs to be addressed.
Agenda item:
Relocation Request
Presenter:
Steve Garcia
People are still moving areas without using the AP – Relocation / Remodel request.
Discussion:
Steve will submit a request to move the plan room from the upstairs area of the Administration Building
(#10) to a downstairs office that will be vacated soon. This will give the committee an example of how
the procedure is supposed to work.
Agenda item:
Excelsior
Discussion:
Agenda Item:
Presenter:
Robert Sewell
The contract for Excelsior renting the Humanities Center is ready to go to the board for approval in
February. The will be using the Humanities Center for 20 months. It will be fenced.
The District is looking into purchasing 4 of Excelsior’s modulars, however the cost of having them
moved and approved by DSA may be too much.
Excelsior has various items that Robert is looking at acquiring (bulletin boards, pic-nick tables, shade
tents, vinyl fencing, awnings, etc.) that Excelsior will no longer be using.
Steve stated that we need to find a way to invoice Excelsior for the power usage. They will be on a
separate meter. Steve will look into this with Fiscal Services department.
Next Meeting: February 19, 2010 – 3:00 p.m. – West Wing Conference Room
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