September 11, 2009
Facilities Committee
3:00 – 4:00 p.m.
Meeting Minutes
Meeting called
by:
Facilitator:
Attendees:
Guests:
West Wing Conference Room
Steve Garcia
Type of meeting:
Standing Committee
Steve Garcia
Note taker:
Michelle Messer
Chris Hylton, Steve Garcia, Michelle Messer, David Schneider, Ron Fields, Thomas Miller, Pat Luther
Minutes
Agenda item:
Discussion:
Agenda item:
Update on Projects our Committee has been working on
Presenter:
Steve Garcia
1.) Parking: Went to Cabinet for review and was put on hold due to Dr. Silverman stating that the
District cannot afford the $5000 to make the recommended changes.
2.) Traffic Flow: Two studies have been completed. Another company was hired and is evaluating
traffic flow on campus.
3.) Remodel/Renovation Procedure: This was passed by Cabinet and the Board of Trustees;
however no one on campus has used this procedure and changes continue to be made to
facilities without following the proper channels as approved by the board.
Discussion on Committee’s Purpose
Presenter:
Steve Garcia
Steve handed out and reviewed with the committee its Charter (purpose) as the Facilities Committee.
He expressed concern about attendance and stated that he had received comments that some
members feel that the committee’s input falls on deaf ears.
Discussion followed regarding how to improve communication between the Facilities Committee and the
President’s Cabinet in order to know that recommendations that are being brought forward to the
Cabinet are being looked at and considered.
Discussion:
As part of the Accreditation Standards requirements and Shared Governance process, it was
determined that the committee should have a clear written response to its recommendations, including
why or why not these recommendations were adopted. Michelle will create a form that can be used to
formally present committee recommendations that requests a response from Cabinet. This will make
certain that the committee’s recommendations are on the record, whether or not they are followed.
The committee feels strongly that anything bond related should be coming through this committee for
review and input.
Steve will request to have the Architect, Program Manager, Environmental consultants, and Traffic
consultant take time to come to future Facilities meetings to keep the committee updated on bond
related projects. The Facilities Construction department and Maintenance Department will continue to
bring items to the committee as they arise as well.
The committee would like to modify the wording of its charter to include all VVC campuses.
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Agenda item:
Other Discussion – Items that this Committee
Presenter:
Committee
~ Dr. Miller brought up concerns about the tennis courts, although partially funded by Desert Community
Bank and meant for the community, not being open to the community. He would like to see how this
might be changed. He feels that our committee should look into the cost and feasibility of opening these
up for community use.
~ Steve has met with Excelsior and their Architects regarding the expansion of their facilities. They are
working on a staging site and Robert Sewell is planning on leasing them the Humanities Center
Complex during construction. This item should be brought to this committee to analyze overall effects to
the campus as a whole. Having Excelsior down at the HC would impact overall traffic flow, particularly
at Fish Hatchery Road (no signal). Excelsior students would have adequate parking if moved to the HC.
~ Foster Kinship Care may move to the CDC #C building, or they may move to another facility off
campus. Headstart wants to use the CDC facility. These items should be brought to this committee for
analysis and recommendations.
Discussion:
~ Academic Commons is grossly underused space. This committee is charged with allocation of space
and taking recommendations back to Cabinet. This area needs to be looked at.
~ Signal at Fish Hatchery is a concern, but perhaps the City will move forward with this sooner due to
the plans for Park and Ride and Riverwalk.
Ultimately the Facilities Committee which consists of Faculty, Staff, Students and Management offers
different points of view which makes it the perfect forum to discuss impact to all constituents on campus
when changes are made to Facilities.
•
Agenda item:
Maintenance point of view (has to maintain facilities)
•
Faculty point of view (have to teach in facilities)
•
Student point of view (are taught in facilities)
•
Staff point of view (work in facilities)
•
Construction point of view (has to plan/build facilities to meet all points of view above)
Next Meeting ~ October 9th at 3:00 p.m.
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