CHARLOTTE DOUGLAS INTERNATIONAL AIRPORT
INVITATION TO BID
The City of Charlotte (“City”) hereby invites informal bids for the following project (the
“Project”) at Charlotte Douglas International Airport (“Airport”):
PROJECT NAME:
Interior and Exterior Terminal Signage
BID DUE DATE AND TIME:
July 31, 2015 at 11:00am EST
Bids can be mailed, hand-delivered or emailed to the address below. Failure to submit a bid by
the designated date and time shall result in rejection of the bid.
Attn: Maegen Ayala
Charlotte Douglas International Airport
5601 Wilkinson Boulevard
Charlotte, NC 28208
Email: fmayala@cltairport.com
All questions should be submitted by email no later than July 29, 2015 at 9:00am EST to:
fmayala@cltairport.com.
SCOPE OF WORK:
Miscellaneous interior and exterior terminal signage. This does not
include terminal entrance roadway signage or any highway
signage. It limited to the building and exterior curb front.
TERMS AND CONDITIONS:
The successful bidder will be subject to the terms and conditions of the City of Charlotte
Purchase Order, which are attached hereto as Exhibit A.
Supplemental terms and conditions are as follows:
1. Seller shall not include sales and/or use taxes for building materials, supplies, fixtures
and equipment that become a part of the Project in the bid (“Eligible Taxes”). Sales
and/or use taxes paid in other states or paid to North Carolina on the purchase or rental of
tools, equipment and disposable supplies (e.g., fuel) shall be included in the bid (“NonEligible Taxes”). Eligible Taxes must be itemized in sufficient detail on a Sales/Use Tax
Statement, a form copy of which is attached hereto as Exhibit B, which shall be executed
by an authorized representative of Seller and submitted with the corresponding invoice.
The City shall not be liable for nor have any duty to reimburse Seller for any Eligible
Taxes that are submitted on a Sales/Use Tax Statement in the manner described herein.
This provision does not apply to projects that do not involve payment of sales and/or
use taxes as defined above.
2. Seller agrees to comply with the Non-Discrimination Policy set forth in Chapter 2,
Article V of the Charlotte City Code, and available for review at
http://library.municode.com/index.aspx?clientId=19970 and incorporated herein by
reference. Seller consents to be bound by the award of any arbitration conducted
thereunder.
3. The City is a drug-free workplace employer. Charlotte City Council adopted a policy
requiring City vendors to provide a drug-free workplace in the performance of any City
Rev. 11.11.13
Page 1 of 6
contract, which is available at https://cityvendors.charmeck.org and incorporated herein
by reference. Seller certifies that it will comply with the City’s drug-free workplace
policy with respect to all personnel who provide services under this purchase order.
4. Seller shall secure, before delivery of any goods or services hereunder, Commercial
General Liability insurance in an amount not less than $1,000,000 bodily injury each
occurrence/aggregate and $1,000,000 property damage each occurrence/aggregate, or
$1,000,000 bodily injury and property damage combined single limits each
occurrence/aggregate, with the City listed as additional insured. Seller shall produce an
insurance certificate evidencing such coverage upon request by the City.
5. In addition to the insurance required in the preceding paragraph, if Seller performs
services pursuant to this purchase order, Seller shall secure, before delivery of services
hereunder (1) Workers' Compensation Insurance meeting the statutory requirements of
the State of North Carolina with $100,000 per accident limit, $500,000 disease per policy
limit, $100,000 disease each employee limit, providing coverage for employees and
owners; and (2) Commercial Automobile Liability Insurance with limits of no less than
$1,000,000 bodily injury each person, each accident and $1,000,000 property damage, or
$1,000,000 combined single limit each occurrence/aggregate, with the City listed as
additional insured. Evidence of commercial automobile coverage is only necessary if
vehicles are used in the provision of services under this purchase order. Seller shall
produce an insurance certificate evidencing such coverage upon request by the City.
6. If Seller performs services pursuant to this purchase order in the Air Operations Area,
insurance limits for Commercial General Liability insurance and Commercial
Automobile Liability Insurance shall increase to $5,000,000.
7. This purchase order is governed by North Carolina law. Any legal actions arising from
this purchase order shall be brought in Mecklenburg County, North Carolina.
8. Absent a written contract, this purchase order shall serve as the parties’ entire agreement
relating to the goods and services provided hereunder, and Seller shall not add terms and
conditions without the express written consent of the City. However, in the sole
discretion of the City, a contract may be required to accompany the purchase order.
9. Seller agrees that the stated bid prices constitute a firm offer that is binding for ninety
(90) days from the bid due date and to supply the listed items at the stated costs for the
full term of the purchase order.
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INFORMAL BID FORM
Interior and Exterior Terminal Signage
Charlotte Douglas International Airport
Please complete EITHER the Base BID or UNIT PRICES section below, as applicable to the
scope of work identified above.
BASE BID (Unit Price Total Amount + Allowances = BASE BID)
The undersigned bidder, being familiar with all conditions and requirements listed in the scope of
work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled
Allowances, necessary to complete the work for the above-named project, in accordance with the
requirements of the Purchase Order, for the sum of: _____ __________ Dollars ($_____________)
ALTERNATE (Alternate (add/deduct) = ALTERNATE)
_____________________________________________________ Dollars ($_______________________)
UNIT PRICES (Fill in the following information for each item listed.)
Sign Type
Description
VINYL
UV Printed Vinyl Decal 14"x58" - Vertical
VINYL
UV Printed Vinyl Decal 1"x3"
VINYL
UV Printed Vinyl Decal 1"x14"
VINYL
UV Printed Vinyl Decal 10"x38"
VINYL
UV Printed Vinyl Decal 10"x20"
VINYL
UV Printed Vinyl Decal 1x1.65
VINYL
Full Color Window Vinyl Graphic w/ Overlaminate 18"x18"
VINYL
Full Color Window Vinyl Graphic w/ Overlaminate 28"x57.5"
VINYL
Full Color Window Vinyl Graphic w/ Overlaminate 18"x57.5"
VINYL
Full Color Window Vinyl Graphic w/ Overlaminate 16"x57.5"
VINYL
Full Color Window Vinyl Graphic w/ Overlaminate 17"x59"
VINYL
Full Color Window Vinyl Graphic w/ Overlaminate 16"x65"
VINYL
Full Color Window Vinyl Graphic w/ Overlaminate 17"x67"
VINYL
Black Vinyl Decal w/ White Lettering 15"x65"
VINYL
Silver Metallic Vinyl w/ Black Lettering Decal 5"x13"
VINYL
Silver Metallic Vinyl w/ Black Lettering Decal 3.5"x4"
VINYL
Yellow Vinyl Decal w/ Black Lettering, 24"x62"
VINYL
Yellow Vinyl Decal w/ Black Lettering, 24"x52"
VINYL
Yellow Vinyl Decal w/ Black Lettering, 12.5"x60"
VINYL
High Performance White Vinyl Decal, 6"
VINYL
High Performance Cut Vinyl Letters 1"x14"
VINYL
High Performance Yellow Vinyl Decal w/ Black Lettering, 18"x36"
VINYL
High Performance Yellow Vinyl Decal w/ Black Lettering, 18"x120"
VINYL
Vinyl Decal 3"x12"
VINYL
Vinyl Decal 8"x8"
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Unit Price
(Each)
Page 3 of 6
VINYL
Vinyl Decal 16"x58" - Reflective
VINYL
Vinyl Decal 18"x48"
VINYL
Vinyl Decal 30"x65"
VINYL
Arrows on High Performance White/Black Vinyl Decal 11"
VINYL
Arrows on High Performance White/Black Vinyl Decal 10"
COROPLAST
UV Print on Coroplast 24"x60", Single-Sided w/ Grommets
ALUMINUM
EXTERIOR
MESH
FOAMBOARD
24"x62" w/ Velcro Backing
Full-Color on Supreme Mesh Vinyl w/ Reinforced Edges & Grommets
72"x144"
UV Direct Print on Foamcore, 3/16"x22"x33"
SIGN TYPE TOTAL
Service
Per Hour
Description
INSTALL
Labor/Installation, Normal Hours
INSTALL
Labor/Installation, After-Hours
An Excel copy of the pricing sheet may be requested fmayala@cltairport.com.
The undersigned hereby acknowledges and certifies compliance with the requirements stated
herein, including the terms and conditions set forth in the Purchase Order.
Company Name:
Mailing Address:
City/State/Zip:
Phone:
Printed Name:
Signature:
Rev. 11.11.13
Email:
Title:
Date:
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EXHIBIT A – PURCHASE ORDER TERMS AND CONDITIONS
The seller agrees that the following terms and conditions will be
applicable:
Article, service or process and are contributed to by said
defective condition.
1. If the seller refuses to accept this order exactly as written, he
will return it at once with explanation.
11. If seller performs services or constructs, erects, inspects or
delivers here under, seller will indemnify and save harmless
buyer from all loss or the payment of all sums of money by
reason of all accidents, injuries or damages to persons or property
that may happen or occur in connection therewith.
2. Purchaser will not be responsible for any goods delivered
without purchase order.
3. Seller will send separate invoice for each purchase order
number.
4. Seller will deliver no invoice to purchaser’s employees.
5. No boxing, packing or cartage charges will be allowed by
purchaser unless specifically authorized on the face of this order.
6. It shall be understood that the cash discount period to
purchaser will date from the receipt of the invoice or from the
date of the receipt of goods, whichever is later.
7. The risk of loss of and damage to the goods which are the
subject of this order shall be and remain in the seller until the
goods are delivered to the destination set out in the order and
accepted by the purchaser or its nominee.
8. In the event of seller’s failure to deliver as and when specified
or to perform as and when specified, purchaser reserves the right
to cancel this order or any part thereof, without prejudice to its
other rights, and seller agrees that purchaser may return part or
all of any shipment so made and may charge seller with any loss
or expense sustained as a result of such failure to deliver or to
perform.
9. In the event any article, service, or process sold, delivered
and/or performed hereunder shall be covered by any patent,
copyright, or application for either seller will indemnify and save
harmless purchaser from any and all loss, cost or expenses on
account of any and all claims, suits, or judgments on account of
the use or sale of such article or the use of such service or process
in violation of rights under such patent, copyright, or application
for either.
10. In the event any article, service, or process sold and delivered
or sold and performed hereunder shall be defective in any respect
whatsoever, seller will indemnify and save harmless purchaser
from all loss or the payment of all sums of money by reason of
all accidents, injuries or damages to persons or property that may
happen or occur in connection with the use or sale of such
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12. Purchaser reserves the right to place in sellers plant, at
purchaser’s expense an inspector or inspectors who shall be
permitted to inspect before shipment, or during the process of
manufacture, any material on this order.
13. Seller agrees not to release any advertising copy mentioning
purchaser or quoting the opinion of any of purchaser’s
employees.
14. Seller represents and warrants that no Federal or State statute
or regulation or municipal ordinance, has been or will be violated
in the manufacturing, sale and delivery of any article or service
sold and delivered hereunder and if such violation has or does
occur, seller will indemnify and save harmless purchaser from all
loss, penalties, or the payment of all sums of money on account
of such violation.
15. Unless this contract is exempt there from under the rules and
regulations of the President’s Committee on Equal Employment
Opportunity, the contract provisions of Section 301 of the
Executive Order No. 10925, dated March 6, 1961, and any
subsequent changes thereto are to the extent they may be
applicable made a part of this contract by reference.
16. Any contractors supplying both services and materials shall
pay all sales or use taxes on materials so furnished and shall
indemnify and save harmless purchaser from any damages, costs,
expenses or penalties on account of such taxes.
17. Purchaser may at any time insist upon strict compliance with
these terms and conditions notwithstanding any previous custom,
practice or course of dealing to the contrary.
18. The terms and conditions of sale as stated in this order govern
in event of conflict with any terms of seller’s proposal, and are
not subject to change by reason of any written or verbal
statements by seller or by any terms stated in seller’s
acknowledgment unless same be accepted in writing by the City
of Charlotte.
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EXHIBIT B – STATE/COUNTY SALES/USE TAX STATEMENT
PROJECT:
CONTRACTOR/
SUBCONTRACTOR:
PERIOD COVERED:
Invoice
No.
Invoice
Date
PAGE:
Vendor Name
Subtotal (Page 1)
Vendor
#
Amount
Before
Taxes
NC
Tax
of
Total
Invoice
Amount
County
Tax
$
$
$
$
$
$
$
$
Plus total cost of material withdrawn from our
warehouse stock
Grand Total
I certify that the above listed vendors were paid sales tax upon purchases of building material during
the period covered by the construction estimate, and the property upon which such taxes were paid
with or will be used in the performance of this contract. No tax on purchases of tangible personal
property purchased by such contractors for use in performing the contract which does not annex to,
affix to, or in some manner become a part of the project, building, structure or repairs included in the
above list.
Signed: __________________________________________Date: __________________________
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County
Paid