MINUTES
Student Activity Fee Board Meeting
Friday, October 2, 2009
404 Old Main
Attendance:
Board Members:
Jack Rayman, Senior Director, Career Services; Chair, Student Activity Fee Board
Nick Borsuk, CCSG President
Mark Calore, CCSG Representative
Mark Donovan, UPAC Chair
Mary Edgington, Senior Director, Union & Student Activities
Roger Egolf, Faculty Senate Committee on Student Life, Penn State Lehigh Valley
Kathie Flanagan-Hertsek, Director of Student & Enrollment, Penn State Wilkes-Barre
MaeAnna Hassell, CCSG Representative, Abington
Gavin Keirans, UPUA President
Michael Kenney, CCSG Representative, Altoona
Justin Weiner, UPUA Representative
Substitutes:
Michelle Matzko for Alfonso Mendoza
Dwayne Hilton for Ken Miller
Staff:
Jay Arcuri, Assistant Director, Central Office for Commonwealth Student Activities
Heide Port, Administrative Support Assistant, Union & Student Activities
Welcome and Roll Call
Roll call was taken.
Adoption of the Agenda
A motion to accept the agenda was made by Nick Borsuk and a 2nd by Mark Calore. All
were in favor.
Adoption of the Minutes
A copy of the last meeting minutes will be sent to the board by email for them to review
and to vote on at the next meeting.
Announcements by the Chair
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Jack Rayman brought several handouts for the group and began with the BLUE handout
(appendix A). He discussed the role of the board and welcomed everyone, including the
new members. Jack asked that each person do a quick introduction so the board could
get to know each other.
Jack then continued by saying that he has been appointed by Damon Sims to chair this
board and Damon will be available to come to the meetings as necessary.
Jack asked that everyone take some time to read the Handbook. The group last year
spent a great deal of time updating the Handbook. Please come to the next meeting ready
to approve this document.
Jack reminded everyone that a substitute board member policy has been adopted and that
you can send a substitute as necessary. Please make sure that person is able to represent
your organization fully at this meeting and understands the SAFB. If you will be sending
a substitute, you need to notify Jack and Heide Port one week prior to the meeting and
you need to make sure the substitute is appraised of all information prior to the meeting.
Jack asked if anyone in attendance was a parliamentarian. Jack stated that we follow a
“soft” interpretation of Robert’s Rules of Order and that we need someone to be the
guardian of the procedure. MaeAnna Hassell volunteered to do this for the group.
Jack stated that a quorum is 7 members and that Jack will not vote unless there is a tie.
Any discussion items for the board need to be submitted to Heide or Jack by noon on the
Monday prior to the meeting. It is not acceptable to bring topics up 2 minutes before a
discussion. If there is not much on the agenda, then we will open the floor for new
topics, as time permits.
Subcommittee meetings will be held to work on proposals that have been brought before
the board and delegated back to subcommittee work. The detailed discussion of any
proposal must be done in subcommittee. When the proposals come before the full board,
they then should be in good form and ready for voting.
Polycom services will be available for all meetings, but Heide needs to be notified a week
prior to the meetings to have this scheduled.
Please review the cost of the SAF which is provided on the blue sheet.
Public Comments (10 – 15 minutes)
No comments from the Gallery.
Discussion Items
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Item 1 – Operational Budget for UPAC – Mark Donovan led this discussion and provided
a handout (Appendix B). UPAC is asking for an increase in funds to help pay for their
retreat. This money originally came from a budget from Student Affairs that was
dissolved. Gavin Keirans didn’t see anything wrong with this proposal. Nick wanted to
remind everyone that the philosophy of this SAF board is to only allocate funds to the
governing student bodies. Mary Edgington clarified that these funds have already been
allocated to UPAC. Jay Arcuri stated that they are not requesting more money, just an
exemption to allow for retreat expenses.
Gavin Keirans made a motion to vote on this for a total of $5000.
Roger Egolf asked to discuss this further.
Nick Borsuk moved to table this to have new language added and Mary Edgington
seconded the motion.
Jay Arcuri asked that this go to subcommittee to be wordsmithed before bringing it back
to the board. Mark Donovan will work with Heide Port to schedule this first session.
The motion was unanimously approved.
Item 2 – Clarification on SAF policy regarding fundraisers – Please see Appendix C.
There is a recommendation to add the following highlighted areas to this definition for
clarification.
Nick Borsuk stated that these comments are great and this clears up any questions.
Roger Egolf asked if they could fundraise for the betterment of the organization. This
should go to the subcommittee for further discussion.
Gavin Keirans moved to table this discussion and Mary Edgington seconded the motion.
The board voted unanimously to table this discussion and send this item to subcommittee.
Item 3 – CCSG Operational budget – Last year this board approved three proposals that
permit student organizations to receive lump sum funding. Lump sum funding was
approved for UPUA and GSA, but lump sum funding was not approved for CCSG
because of continuing questions & concerns from the commonwealth campuses.
Dwayne Hilton stated that the controversy arose because campus money would be
coming to University Park instead of staying at the campuses, which is against written
policy in the Handbook.
Gavin Keirans asked what the current progress was on this.
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Nick Borsuk stated that Damon Sims created a committee and has called it the CCSG
Taskforce. From now until Thanksgiving they will be working on a compromise and will
come back to the board at the December meeting with a recommendation. Damon Sims
gave them 1 semester of funds to operate until this is resolved.
Open Discussion
1. Gavin Keirans wanted to discuss the definition of Co-sponsorship. The intention was
that if a group went to UPAC that UPUA could also cosponsor.
Mark Donovan clarified that only 80% of the funding could come from SAF funds to
support the program.
Jay Arcuri clarified that during previous discussions about this issue, it was decided that
the student group was responsible for 20% of the program costs.
Nick Borsuk clarified that this board did not want to have any group double dipping.
Gavin Keirans stated that he just wanted a clarification.
2. Nick Borsuk stated that at the last meeting a discussion about the SGA members was
tabled. The current policy is that the SAF groups cannot have a governing body rep
sitting on another allocating board. He wanted this removed from the handbook to allow
the campuses to make this decision.
Mary Edgington asked why this was put in the manual.
Kathie Flanagan-Hertsek stated that this was just to prevent an incestuous situation.
Dwayne Hilton asked if there was more to this.
Nick Borsuk stated yes. This had to do with a co-chair in a case where there had been a
conflict.
Mary Edgington had a copy of the legislation and Dwayne Hilton read the legislation to
the board.
Gavin Keirans felt that this did make sense.
This issue needs to go to subcommittee for further discussion. Nick Borsuk will send a
copy to everyone for review.
3. Gavin Keirans asked if there was any guidance given on this year SA Fee. Jack stated
that at this point no.
Recommendations
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A copy of the letter to Vice President Sims which included the recommendations from
the board last year was handed out. (Appendix D).
Nick Borsuk moved that the meeting be adjourned and Mark Calore seconded at 4:33
p.m.
Minutes respectfully submitted by Heide Port.
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