Enclosure 3C - Project Summary Form
79
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Prevention & Education Projects
Applicant
Applicant/Organization: Sunriver
Owners Association, a 501C(4) non-profit organization
Phone:
Type of Applicant: (enter appropriate letter in box)
L
(541) 593-6068
FAX:
(541) 593-5669
Email:
brookes@srowners.org
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
P.O. Box 3278, Sunriver, OR, 97707
Project Coordinator
Project Coordinator (Name and Title):
Brooke Snavely, Communications Director
Organization/Jurisdiction:
Sunriver Owners Association, Sunriver, Oregon, Region 6
Phone:
FAX:
Email:
(541) 593-6068
(541) 593-5669
brookes@srowners.org
Project Information
Project Title:
Sunriver Low Power FM Radio Station
Proposed Project Start Date:
Proposed Project End Date:
June 1, 2004
November 30, 2005
Federal Funding Request:
Total Project Cost:
$40,000
$115,000
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
No.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
SROA will construct a low power FM radio station dedicated to providing public safety information and education to Sunriver’s
1.2 million annual visitors, 3,400 property owners, 350 businesses and numerous civic and community groups. In a crisis situation,
the station will provide continuous emergency information to assist in the evacuation of Sunriver due to hazards posed by wildfire,
flood, and chemical spills. In non-crisis mode, the station will provide broad-spectrum public safety information designed to increase
public and property owner awareness of fire restrictions, required ladder fuel reduction programs designed to protect lives and
structures and improve forest health, noxious weed awareness as well as updates on management activities in the Deschutes
National Forest (which completely surrounds Sunriver) that directly affect the community’s security, livability and economic vitality.
The station will also encourage fuels biomass utilization by educating owners about use of compost from Sunriver’s composting site,
established by a previous NFP grant.
Project Location (latitude/longitude of project):
County:
Congressional District:
43-53-14 lat./121-26-19 long.
Deschutes
District 2
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
Enclosure 3C (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, and 12-pitch font.
Describe project, including, but not limited to:
 type of project to be delivered
 project location
 method of delivery
 project relationship to community or natural
landscape fire plans
 target audience
 timeliness
 tools and/or skills needed to complete project
 projected timelines and cost estimation
 monitoring and evaluation procedures
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Response:
Project type: Public safety information and education.
Method of delivery: 100-watt radio station broadcasting at 106.5 Mhz.
Target audience: The 1.2 million people who visit Sunriver annually, homeowners and their guests, business operators, civic
and community groups.
Timeliness: The station will provide seasonally appropriate safety information including fire restrictions in summer, hazardous
weather warnings in winter, etc.
Project timelines and cost estimation: 18 months. We anticipate Federal Communications Commission (FCC) issuance of a
construction permit in June 2004. Construct and begin operating a radio station by November 30, 2005. Capital project cost
estimate: $45,000.
Project relationship to community fire plan: The station will be a primary means of promoting awareness of and participation in
Sunriver’s ODF-certified Ladder Fuels Reduction Program and a community wildfire protection plan covering Sunriver and 14
neighboring communities now under development.
Project location: Wildland urban interface community of Sunriver, approximately 3,373 acres in Central Oregon, southern
Deschutes County, surrounded by Deschutes National Forest lands.
Tools/Skills needed to complete project: We seek capital funds to purchase industrial-grade broadcast equipment. SROA
Communications Department staff has previous radio station programming and operating experience. Project development and
management expertise is available through SROA, community broadcasting support groups and volunteers. Professional electrical
and broadcast engineers will be hired as needed. Volunteers from the community will be recruited (many have already volunteered)
to staff the station as program producers, writers and announcers.
Monitoring and evaluation procedures: Permission to construct, test and begin formal station operations rests with the Federal
Communications Commission. SROA will continue abiding by FCC filing and technical requirements. Proof of performance reports,
once known as public affairs documentation, will be kept to prove that the station serves the broadcast area as a source of public
safety information. Oversight will be provided by the SROA Environmental Services Department, which administers the community’s
ladder fuel reduction and noxious weed management plans, and the Sunriver Police and Fire Departments.
Local coordination/strategic planning: The radio station is part of the Sunriver Owners Association’s Long Range Plan of which
ladder fuels reduction and fire safety are a major component. The radio station is being incorporated into the Sunriver Police
Department’s official evacuation plan for Sunriver. The station is viewed by public safety officials as key to informing the public and
contributing to an orderly evacuation, should the need arise. Station managers are multi-media experienced news programmers with
previous experience working with public safety agencies in emergency situations.
Enclosure 3C (Page 2 of 3) - Project Evaluation Criteria
1. Prevention of Wildland Urban Interface Fire (40 points)
Describe how the proposal will lead to:
A. Reduction of wildland urban interface fire
B. Reduction of structural losses
C. Homeowner action and personal responsibility to reduce fire loss of private land.
Response:
A.
The Sunriver radio station will reduce wildland urban interface fires by reaching more people than any existing media or
public education service in Sunriver with fire safety messages and reminders. As more people become aware that smoking outdoors,
fireworks, open fires and charcoal barbecues are not permitted in Sunriver, the frequency of such ignitions occurring will decrease,
thus reducing the number of fires in the wildland urban interface. The station will also provide locals and visitors who recreate on
Deschutes National Forest lands surrounding Sunriver with updates on rules, regulations and restrictions in effect on the federal lands
at the time. As Sunriver is a hub for visitors to public lands in southern Deschutes County, the effectiveness of this outreach cannot
be overstated.
B.
The Sunriver radio station will reduce the number of structural losses by encouraging homeowners to clean chimneys at
least once a year, to inspect smoke detectors, to reduce ladder fuels around their homes and to replace shake roofs with fire resistant
roofing materials.
C.
The Sunriver radio station will motivate Sunriver homeowners to take action to fire proof their properties through consistent,
friendly reminders of the real fire danger in this wildland urban interface community. “Moral of the story” follow up news coverage of
wildland and structure fires should provide additional motivation to property owners. Names and numbers of people and organizations
to contact for assistance will be broadcast on a consistent basis. Feature interviews with fire safety officials and forestry managers will
support voluntary and compliance based LFR programs on private properties, emphasizing not only the need to do so, but the
economic and environmental benefits as well.
Enclosure 3C (Page 3 of 3) - Project Evaluation Criteria
2.
Community Participation (30 points)
Detail the community participation and collaboration for this project. Define clearly why you believe your group
will be successful in delivering the proposal to the target audience. How will the project be sustained or carried
forward beyond project timelines? How will the project be monitored and evaluated?
Response:
Community participation and collaboration will occur through 1) direct participation by individuals who volunteer to manage and
staff the station (ranging from dozens to possibly hundreds of individuals); 2) individuals, businesses and civic organizations who
approach the station requesting exposure; 3) underwriters (individuals and businesses) who elect to support the station through
contributions; 4) listeners, potentially numbering in the thousands on a daily basis extrapolating to tens, possibly hundreds of
thousands, over a calendar year.
SROA will be successful in delivering public safety information to the target audience because 1) it will be the only locally
operated radio station providing site-specific programming not available elsewhere; 2) SROA has previous experience providing
community information (via the Sunriver Scene monthly newspaper, the SROA website and a community access cable TV channel);
3) the community has requested a new communications outlet; 4) staff and volunteers have previous experience promoting and
sustaining community awareness and involvement in local radio.
The Sunriver radio station project will carry on beyond implementation timelines due to 1) support from volunteers (we have
dozens of commitments from individuals and groups up to a year in advance of becoming operational) and the Sunriver community’s
history of active volunteer participation; 2) community demand for a clearing house of local information; 3) increasing advertising
demand from businesses and organizations seeking new ways to inform consumers of products and services; 4) long-term
management by the Sunriver Owners Association which will own and operate the station and embraces the concept.
Per standard SROA procedure, the project will be monitored and evaluated on a monthly, quarterly and annual basis for fiscal,
managerial and public education effectiveness by SROA and its partners; and on a daily, possibly hourly, basis by listeners.
3.
Partnerships (40 points)
Detail the level of involvement of any local multi-agency, emergency services, non-profit coordination group, and
provide a list of partners for this project with their current and expected level of involvement, including any kind of
contributions or matching funds. What is the project relationship to a community risk assessment or mitigation
plan? Include the name of the plan, date it was prepared, and local contact to get a copy of the plan if requested.
Response:
SROA, a 501 c (4) non-profit coordination group in its own right, will coordinate its public safety information and education
mission with the Sunriver Police Department and Sunriver Fire Department (the Sunriver Service District), Project Wildfire,
Deschutes National Forest and the Oregon Department of Forestry. Programming ideas for the station will be solicited, accepted and
developed from all partners. The station will seek matching operational funds from the partners once operating costs are
established.
The station is being incorporated into the Sunriver Police Department’s Sunriver evacuation plan. The station will become a
significant voice for explaining the community’s ladder fuels reduction and healthy forest programs. SROA’s Ladder Fuels Reduction
and Noxious Weed plans are available at: www.sunriverowners.org/departments/environmental.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Obtain FCC construction permit
Application submitted, decision
pending
SROA & FCC
Establish operating guidelines
(Format, equipment selection,
fundraising)
Underway
SROA & partners
Construct radio station
18 months from time of FCC
approval
SROA
Obtain FCC broadcast license
Upon completion of construction
SROA & FCC
Incorporate radio station into Sunriver
Evacuation Plan
Underway
SROA & Sunriver Police Dept.
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Personnel
Communications Manager
Seasonal staff
Subtotal
0.00
43,000
14,000
57,000
0.00
0.00
43,000
14,000
57,000
Fringe Benefits
Burden (benefits)
13,000
13,000
Subtotal
0.00
13,000
0.00
0.00
13,000
Subtotal
0.00
0.00
0.00
0.00
0.00
40,000
5,000
45,000
Subtotal
40,000
5,000
45,000
Subtotal
0.00
0.00
0.00
0.00
0.00
Subtotal
0.00
0.00
0.00
0.00
0.00
Subtotal
0.00
0.00
0.00
0.00
0.00
$40,000
$75,000
0.00
0.00
$115,000
Travel
Equipment
Broadcast equipment
Supplies
Contractual
Other
Total Costs
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.