Project Summary Form
Id Number 2006-106
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
State of Oregon Department of Foresty/DFPA/Douglas
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503 945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
503 945-7416
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator
Organization/Jurisdiction:
ODF - Douglas Forest Protective Association (DFPA)
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
Upper Olalla
Proposed Project Start Date:
07/01/2006
Federal Funding Request:
$ 208,750
Proposed Project End Date:
12/31/2007
Total Project Funding:
$
241,676
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The Upper Olalla area is located approximately 3 miles south of Tenmile, OR. in Douglas County. This fuel reduction project will be a collaborative
effort with the Douglas Forest Protective Association, Bureau of Land Management Roseburg District, Tenmile Rural Fire Department, private
industrial landowners, and homeowners for the Upper Olalla area. The goal is to improve the survivability for people, homes, and the environment
as identified in the Douglas County Community Wildfire Protection Plan [CWPP]. This project will create community fuel breaks, survivable/
defensible space around structures, and access and evacuation route fuel management by reducing fuels through thinning, pruning, chipping, and
burning on approximately 180 acres with a direct benefit to approximately 88 family dwelling.
Project Location:
Latitude: 43.0653
Longitude: 123.572
County:
Douglas
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Bill Adams - BLM
Federal Congressional District:
4
Telephone number of Contact:
541 464-3332 Ext.
Ext.
Ext.
Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses
longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
x project relationship to the community risk assessment and
x project location (e.g., Watershed,
Address
mitigation plan
neighboring community)
these items
as applicable: x anticipated outcomes
x amount or extent of actions (acres, number of homes, etc.)
x project timeline and matching or contributed funds
x community partners and their
role(s)
x proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you have not worked with a local coordination group, why not?
Yes. See the first paragraph in the response below.
Is this project adjacent to a current prescribed burn project on federal lands or to one that is planned within the next
three years? (Yes/No) No
Please indicate planned treatments and associated acres:
* Treatment Thinning
Acres 180
Treatment
Acres 0
Treatment
Acres 0
Treatment
Acres 0
If you have a treatment type other than standard types above:
Other 1
Acres 0
Other 2
Acres 0
Land management representatives, from the agencies of the Douglas County Coordination Group, have collaborated on fuel reduction projects
within their agencies to facilitate the targeting of fuel treatment to adjacent areas in the intermingled jurisdiction.
This project is for the Upper Olalla area, located approximately 3 miles south of Roseburg, OR in Douglas County. There are approximately 334
dwellings within this area as identified in the Douglas County Community Wildfire Protection Plan [CWPP]. This is one of fourteen areas, which has
been prioritized for fuel treatment in the CWPP.
Over the past 50+ years, this area has become overgrown with brush and dense timber stands. The influx of people building homes in this forested
environment has added to the concern of fire managers. From a public safety and fire protection methodology standpoint to protect people,
structures, and the environment it is critical to treat the fuels to reduce fire behavior and provide an opportunity for fire resources to successfully
control fires.
This project will create community fuel breaks, survivable/defensible space around structures, and access and evacuation route fuel management by
reducing fuels through thinning, pruning, chipping, and burning on approximately 180 acres, with a direct benefit to approximately 88 family
dwellings. The fuel reduction work will be accomplished by the use of hand and mechanized equipment by removing overgrown grasses and brush,
ladder fuels, pruning tree limbs, thinning overstocked stands, and debris disposal. Individual landowners, seasonal firefighting crews, local
contractors, local community service crews, and community service organizations will be utilized to accomplish this project. The fuel reduction work
locations will be in coordination with proposed and completed land management and road maintenance activities identified by the Roseburg BLM
District. In addition, homeowners, private industrial landowners, and the Tenmile Rural Fire District will coordinate due to the intermingled ownership
and protection jurisdictions on the private and federal lands within this area.
There will be a Douglas Forest Protective Association [DFPA] employee funded by this grant will be assigned as Field Project Coordinator to meet
with the landowner[s] at each specific site and evaluate the work needing to be done. This meeting will offer an opportunity to educate the
landowners about a variety of fire prevention aspects around their homes. This project would begin after July 2006 with a goal to have all work
completed by December 2007. Since 2001, through National Fire Plan Grants, DFPA has created community fuel breaks, defensible space, and
access route fuel reduction on 1379 acres in 231 projects having a direct benefit for 985 dwellings throughout Douglas County.
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. This project will help to protect and preserve the following infrastructure and amenities; cell phone communication site, State
and County highways, public recreational sites, diverse ecological resources, possible archaeological sites.
B. The reduction of hazardous fuels in and around structures in the Upper Olalla area promotes the likelihood of the structure and
community surviving a wildfire threat, because it reduces the amount of available fuel to burn, and provides a safer environment for
firefighters to deploy resources. Fuels reduction work will include removing overgrown grasses and brush, ladder fuel reduction,
pruning tree limbs, thinning overstocked stands, and debris disposal with hand and mechanized equipment. The removed material
will be utilized for firewood, landscaping chips, hauled to a disposal site to be recycled as mulching material, or piled and burned.
C. By reducing the overgrowth of vegetation and removing dead material that has accumulated over the past 50+ years, these
projects will provide a site that can be managed by the homeowners on a routine basis. Landowners are required to sign a project
agreement with a maintenance clause to ensure the benefits of the fuel alterations and defensible space is maintained for a
minimum of five years.
D. DFPA's Field Project Coordinator is responsible to conduct the project evaluations, current project progress monitoring, and
prior project monitoring and education. Areas treated are cataloged in a database to support a GIS hazard assessment map for
tracking and monitoring by DFPA.
Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. The number of jobs for seasonal employees and contractors to do fuel reduction projects are subject to the availability of
personnel and equipment. Projects will be awarded based on available funding, project site needs, and availability of the workforce
through the grant period.
B. This project will provide employment during the grant period for one individual to visit county residents and project homeowners to
provide fire awareness education. This position could be extended as funding and mitigation projects are continued. In addition, this
project will help provide employment for seasonal DFPA employees, local contractors with brush cutting machines, the Douglas
County Corrections Community Service Crews, local forestry and fire contract crews and organized community service organizations.
C. The use of the contracted mechanical brush grinding machines has proven to be cost effective and environmentally friendly where
applicable. Project successes will be used as: visual reference to educate neighbors about fire awareness; examples of defensible
space and the related benefits of fuel reduction for survivability, environment and fire protection; and to entice them to reduce the
fuels on their ownership.
D. The material from the project sites will be utilized for firewood by the landowner, chipped for landscaping material, burned on site,
or recycled as mulch or compost material through the Douglas County Public Works Department.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. This project addresses the Douglas County CWPP Fuels Reduction Mitigation Plan for the protection of homes, structures,
critical infrastructure, and evacuation routes for the Upper Olalla area. The Board of County Commissioners of Douglas County on
September 22, 2004 adopted the CWPP. Copies can be obtained from Phil Stenbeck or Chuck Perino at the Douglas County
Planning Department.
B. DFPA and Roseburg BLM have collaboratively identified completed and proposed fuel reduction activities for the Upper Olalla
area identified in the Douglas County CWPP. This collaborative process has provided data to enable targeting our fuel reduction
projects in areas adjacent to BLM proposed or completed projects. Private industrial landowners are amicable to working towards
reducing fuels on their ownership adjacent to homes and evacuation routes. DFPA maintains a list of homeowners requesting fuel
reduction work to be accomplished as funding becomes available.
C. DFPA will work closely with the Roseburg BLM, Douglas County, Forest Landowner Associations, Douglas County Fire Chiefs
Association, Douglas County Fire Prevention Cooperative, local community leaders and associations, homeowner groups, and
individuals to implement a program that is coordinated to accomplish a contiguous fuel reduced landscape in this area.
D. Support for the projects has been extraordinary, from the County Commissioners to the next-door neighbor. The local fire
department has agreed to provide time to inform and educate landowners within their jurisdictions of the importance of providing a
fire safe community.
Project Work Form
Tasks
Continue to develop the landowner project
request list.
Continue to develop landowner partnerships.
Evaluate and schedule projects.
Monitor project work progress.
Evaluate completed projects.
Time Frame
Responsible Party
DFPA Field Project Coordinator
Present through grant period
DFPA Field Project Coordinator
Ongoing July 2006 - Dec. 2007
Conduct collaborative meetings as needed
with agency project coordinators.
DFPA Field Project Coordinator and
Project Administrator.
Ongoing
Project Administrator.
Develop contracts and agreements as
needed.
July 2006 - Oct. 2007
Coordinate and implement fuel treatment
projects.
DFPA Field Project Coordinator
July 2006 - Dec. 2007
Inform public of program through local media,
townhall meetings, door to door contacts, and
site tours.
DFPA Field Project Coordinator and
Public Information Officer.
Ongoing July 2006 - Dec 2007
Provide project accomplishment reports.
DFPA Field Project Coordinator and
Project Administrator.
Dec. 2007 - Mar. 2008
Project Budget
Roseburg BLM
Cost Category
Description
Federal
Agency
Applicant
Tenmile Rural FD
Partner 1
Private landowners
Partner 2
Total
Partner 3
Personnel
Est. personnel cost
Field Project Coord.
Subtotal
$0
$5,676
$5,045
$4,500
$8,600
$23,821
$17,154
$0
$0
$0
$0
$17,154
$17,154
$5,676
$5,045
$4,500
$8,600
$40,975
$0
$0
$11,436
Fringe Benefits
Field Project Coord. OPE
$11,436
$0
$0
$0
$0
$0
$0
$0
$0
$0
$11,436
$0
$0
$0
$11,436
$1,640
$504
$1,155
$207
$504
$4,010
$0
$0
$0
$1,640
$0
$504
$0
$1,155
$207
$504
$4,010
$0
$3,840
$895
$1,500
$500
$6,735
$0
$0
$0
$0
$0
$0
$0
$3,840
$895
$1,500
$500
$6,735
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$140,400
$0
$0
$0
$0
$140,400
$0
$0
$0
$0
$0
$0
$0
$140,400
$0
$0
$0
$140,400
Administrative cost
$25,595
$0
$0
$0
$0
$25,595
Salem 6%(Prot & Financ)
$12,525
$0
$0
$0
$12,525
$38,120
$0
$0
$0
$0
$0
$38,120
$208,750
$10,020
$7,095
$6,207
$9,604
$241,676
$0
$0
$0
$0
$0
$0
Subtotal
Travel
Est. vehicle mileage
$0
Subtotal
Equipment
Vehicle and equipment
Subtotal
Supplies
Subtotal
Contractual
180 acres @ $780/acre
Subtotal
Other
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.