Project Summary Form
Id Number 2006-112
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
State of Oregon Department of Forestry So.Cascade-East Lane
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503-945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
503-945-7416
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator/Greg Wagenblast Field Coordinato
Organization/Jurisdiction:
State of Oregon Dept of Forestry-So.Cascade Dist/E.Lane Unit
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
McKenzie Community Fire Planning, Education, and Hazard Reduction project
Proposed Project Start Date:
Proposed Project End Date:
06/01/2006
01/01/2008
Federal Funding Request:
$
179,255
Total Project Funding:
$
407,455
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
This project will bring together residents, landowners, corporations, organizations, and agencies from along fifty miles of the
McKenzie River and its tributaries for the purpose of building a CWPP. The design is to dovetail with ongoing hazard mitigation
planning at the county & watershed level. For education & motivation purposes, the project will complete demo areas for fuel
reduction & defensible space. Education activities are incorporated in the planning process. The grant will provide[1]personnel to
coordinate a collaborative planning process and administer an incentive program for fuel reduction[2]financial incentives to
landowners who complete pre-approved projects[3]mapping expertise, printing resources, equipment[4]educational brochures and
programs[5]services and supplies to administer the grant[6]improved water sources for protection agencies utilization[7]fuelsreduction demo & slash disposal[8]watershed GIS based wildfire assessment & response tool for interagency use.
Project Location:
Latitude: 44.174
Longitude: 122.174
County:
Lane
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
4
Telephone number of Contact:
Sam Swetland (FMO) McKenzie Ranger District
541-822-3381 Ext.
Linda Cook - Lane Co Sheriff office Emergency Mgmt
541-682-6744 Ext.
Karl Morgenstern - Eugene Water & Electric Board
541-341-8552 Ext.
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
x change fire behavior
x WHO are your collaborators - are they current or potential collaborators?
Address these
through fuels reduction
x describe the relationship of this plan’s desired outcome to NFP Goals
items as
x increase community
and to any existing community fire protection plan.
applicable:
education and awareness
x project time frames and matching or contributed funds
x enhance fire protection
x tools and/or skills needed to complete project
capability
x specific project location, geographic extent, and fire risk assessment
x desired outcome
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
- The Community Fire Plan will be a framework from which to evaluate overall community priorities for reducing risk from wildfire. Altering wildfire
behavior within the community through a fuels reduction program is an expected outcome of the citizen planning process. This is an area that will
benefit hugely from a CWPP. A fire in this area would be disastrous to the many homes and people scattered throughout the valley. The primary
purpose of this project is to collaborate with people of the community in developing a coordinated response to the fire hazards surrounding them.
Development of the plan is central; education and mitigation will be in support of the plans development and future implementation. Community &
county plans will be used to develop a GIS based watershed wildfire response tool for interagency resources.
- The focus of the CWPP is to educate the community and increase its awareness through its creation. The process is as important as the
results. The entire community will mature with respect to its understanding of wildfire and how wildfire is affected by human activity. Active
engagement of the community is one of the anticipated outcomes, and this will lead directly to increased education and awareness.
- By assessing the overall community strengths and weaknesses with respect to fire protection, and increasing the awareness of the citizens, the
CWPP will improve overall fire protection within the targeted communities. Through implementation of the CWPP each home will be more likely to
survive a wildfire, dangerous access routes will be improved, surrounding fuels will be reduced, water access will be enhanced and documented
for quick reference, and agencies and citizens will have well-practiced working relationships.
- The anticipated outcomes of the proposed project are as follows:
1] The CWPP project will empower the community to launch and guide a process for determining priorities to maximize wildfire safety, integrating
local, state, and federal plans with the community's desired objectives within the urban interface.
2] The community will develop ownership of these efforts and excellent working relationships will be enjoyed among all participants.
3] Fire-safe & defendable citizen-generated improvements will be implemented within the demonstration area.
4] Prioritized potential projects that link to the larger landscape goals and strategies. This will provide USFS the communities' assessment to risk
and project areas they feel need project work. This would then link with work planned for private homeowners and industrial forest landownership
to provide a larger watershed &landscape plan.
- Collaborating agencies and organizations include the following:
*•Or. Dept. of Forestry, BLM, ONRC, USDA Forest Service - Ranger district has funds to expend in fuels-reduction projects if associated with a
CWPP. USFS has staff to assist with the CWPP, education, & subsequent activities. The FMO is very interested in moving this forward - he has
some project plans be developed and would like to fold the 2 planning processes into one landscape planning project.
*•McKenzie Fire District, Blue River Water & Fire Department, & Upper McKenzie Fire Department
*•Lane County Road Department, Lane County Sheriff Emergency Services, Lane Council of Governments [LCOG]
*•Eugene Water & Electric Board [AKA. "EWEB"], Delta Rd water Board
*•Bonneville Power Administration [P = Potential], Army Corp of Engineers [P]
*•Or Dept. of Transportation & Or Dept of Aviation [P]
*•Representatives of Industrial forest lands
*•McKenzie River Watershed Council,McKenzie School District - meeting rooms & some supplies for mtgs, Blue River Community Development
Corp. a non-profit organization will assist with education, participate in the planning process, & consider ways to assist with hazard mitigation
projects, McKenzie River Reflections - Local newspaper will print articles & notices regarding planning mtgs and fuels reduction efforts
- The proposed project for development of the CWPP is the foundation from which these communities will develop public safety measures,
education emphasis, and fuel hazard modifications to reduce the current risk levels. This initial project will give the communities a planning and
prioritization process for current and future management options, including fire protection, education, training, fuels reduction, and future intracommunity collaboration.
- Project Time Frames: The education and planning will start in the Summer of 2006. Defendable space Demonstration Project will be
accomplished prior to Jan 2008. CWPP process development will be initiated in June 2006, and proceed with plan development through the end
of the project time frame with final product by Jan 2008. Funding sources beyond the grant include USFS, ODF, local grants[potential], and
community sources.
- Tools and skills: The primary skill needed with respect to the proposed project is an ability to facilitate, coordinate, cooperate, and motivate.
The agencies and the community easily have the resources, including technical knowledge, necessary to prepare and implement a plan. A
vehicle, computer, & digital camera will be provided by ODF. A chipper may be purchased or rented for the demonstration projects.
- Location: Eastern Lane County from 10 to 60 miles east of Eugene in and near the communities of Vida, Blue River, and McKenzie Bridge
[approx. 50 River Miles]. Fire risk assessment will be enhanced by GIS with maps showing potentially aspect, slope, tax-lots, ownership,
homesites, access roads, vegetative cover, and other relevant characteristics. Individual hazard assessments and GPS locations of structures
will be conducted in addition to landscape-scale evaluation. Mapping of structures & assessments will provide the RFD data for their utilization to
give responders additional information during any emergency response
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly.
1. Planning for Action. (40 Points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
x Fire behavior changes through fuels reduction
x Community education and awareness
x Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
Describe your ability to complete project in one year of receipt of funds
Response:
A. Anticipated Outcomes:
-The CWPP project will empower the community to launch and guide a process for determining priorities to maximize wildfire safety. The
community's desired objectives within the urban interface will be integrated with other local, state, and federal plans.
-Community ownership of these efforts and excellent working relationships among all participants.
-Citizen-generated improvements within the demonstration area that are fire safe and defendable.
Success will be determined by the dynamic, continuing process of Community Fire Planning, completion of demo projects, & development of the
GIS response tools.
B1. Fire Behavior Changes thru Fuels Reduction:
a.•Identify presence of fuels
1]•Fuel distribution and arrangement.
2]•Ranking of relative flammability and potential fire intensity.
3]•Determination of condition class.
4]•Identify natural fuel breaks.
b.•Analyze historic fire behavior.
c.•Assess and evaluate risks and resources.
d.•Determine desired future condition, mitigation goals, and highest priority projects, including fuels reduction.
B2. Education & Awareness:The community's level of education and awareness relative to risk from wildfire will be sharply increased by public
meetings, news media coverage of the planning process, and the planning process itself. Door-to-door contact will be made by fire personnel.
B3. Enhanced Suppression:The CWPP process will result in increased capabilities and infrastructure protection through developing a standard
suppression procedure, training needs, inventory of protection resources available in the area and establish evacuation procedures for the fire
plan area. This planning effort will be incorporated in a watershed GIS based wildfire assessment & response tool to enhance interagency
suppression of wildfires that threaten critical resources and life safety.
C. The local RFD's, USFS, & ODF will be responsible for implementation of the CWPP. Implementation of the plan will include assistance and
support from those agencies and partners which will be identified by various activities or projects in the plan. ODF will provide a facilitator to
manage the planning process & timelines.
D. Development of the plan will have community involvement throughout the planning process giving them ownership of this plan. The adjacent
forestlands can be managed to reduce fuel buildup by industrial forest owners and USFS. It would be expected that community participation in the
planning process would also result in the stipulation that the local fire departments and other agencies will continue to work with rural
homeowners to maintain defendable spaces and fire safe homes. It is hoped that community education will stem the need for annual maintenance
of fuels treatment projects. Additionally, Oregon has passed interface hazard laws which will impact landowners in the future requiring hazard
mitigation work around their structures and will be discussed and promoted through this planning process.
E. ODF and USFS have an excellent working relationship in the upper McKenzie River Drainage along with entire Willamette NF. The local
forest landowners, RFD's, and school district are known to be cooperative and supportive. While the various groups frequently work with each
other toward mutual goals, there has not been a large-scale collaborative effort to conduct fire-related planning in this local area. What this
project provides, if funded, will be leadership toward development of a coordinating, cohesive force focused on bringing all parties together to
forge a plan that will benefit the entire community. The concerned parties will commit themselves to making every effort for completing the plan &
demo projects within the listed time period. These parties are very interested in developing a local hazard reduction/mitigation project for the area
and realize that this foundation plan must be completed prior to starting future mitigation project.
2.
Enhancing Community Collaboration and Local Capacity. (30 points)
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and
the level of their involvement.
C.
D.
How will this project enhance local community collaboration and local capacity for cooperative action?
Describe skills or experience the community will gain through development of this plan.
Response:
A.•The high level of cooperation among local fire agencies will be the starting point for a broad community coalition of stakeholders to develop a
local plan for reducing fire hazard. Interagency plans exist for Federal Lands & lands protected by ODF. This project will build on those
cooperative relationships to develop a CWPP & watershed GIS response tool incorporating the partners below. This group will form a team that
will identify goals and objectives for the community using an approved CWPP template.
B.•Partners: ODF,USFS,BLM,McKenzie,Blue River & Upper McKenzie RFD
EWEB,Industrial forest landowners,Sheriff-Emgcy Srvs,LCOG
State & Co Rd Depts,McKenzie River Watershed Council,McKenzie School Dist,McKenzie news
C.•This process will result in increased communication about the roles and capabilities of the various agencies & orgs that have responsibilities
related to fire protection in the area. Through the committee and plan, the partners and community will have more information for coordination
among each other.
D.•The community will gain a basic understanding of wildland fire, fire behavior, hazard mitigation, resources available from local agencies,
policies & procedures, and other topics related to a CWPP. The demonstration areas with this CWPP will also act as a tool to educate
landowners. Public education of the hazards and mitigation techniques will be an outcome from the demo. The community will have ownership
in setting their goals and projects.
3.
Expanding Community Participation. (30 Points)
A.
B.
C.
D.
E.
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
A.•The starting point for this process is the high level of cooperation among local agencies. The project will build on the positive working
relationships to develop a CWPP incorporating a broad coalition of community stakeholders. Current LCG - USFS, BLM, ODF, RFD, Lane CoEmer mgmt & planning, OSFM
B.•RFDs,USFS, & ODF will collaborate with other partners & public to develop the CWPP. Each of the districts & agencies will contribute in-kind
funding, in part, by providing members to participate in the committee and to support the process.
C.•This project has evolved out of discussions between ODF & USFS to provide for planning, mapping & fuel hazard reduction projects. Contact
with the RFDs & agencies have begun to build the coalition listed above. Partners see the need & opportunity to make a difference in defense &
fuel loading for the area to benefit the community. A fire in this area would be disastrous to many homes, people scattered throughout the valley,&
impact electric power generation & municipal water supplies for over 200,000 people. The primary purpose of this project is for community
colaboration in developing a coordinated response to fire hazards surrounding them.
D.•Once the Community Fire Plan is developed and implemented, these areas will then have a foundation to build upon for fire prevention and
protection measures for their community safety. Additional grants may be solicited for education & mitigation practices in fuels reduction
determined by the CWPP. When fuels reduction projects begin, demand from local residents is anticipated for equipment and labor, which benefit
the local economy.
E.•Once this project is successfully underway, it may stimulate interest in adjacent areas for a CWPP. Communities can visit & discuss the
experience.
Project Work Form
Tasks
Develop project action plan
- Community Fire Plan
- Collect/Incorporate GIS data into watershed
response tool
Time Frame
06/2006 thru 12/2007
Public Meetings for the fire plan and
demonstration projects
Fire Depts
ODF
USFS
EWEB
06/2006 Thru 12/2007
Fire Depts
ODF
USFS
06/2006 Thru 12/2007
Fire Depts
ODF
USFS
09/2006 thru 12/2007
Fire Depts
ODF
USFS
Education - To occur throughout the entire
project
Demonstration areas for fuels reduction and
defendable space
*Final Project Report/Plan to distribute to
Agencies & be attached to the County Plan
*GIS Based watershed wildfire response tool
for interagency use
Responsible Party
Jan. 2008
Fire Depts
ODF
USFS
EWEB
Project Budget
USFS
Cost Category
Description
Federal
Agency
Applicant
Timber Companies
Partner 1
EWEB
Partner 2
Total
Partner 3
Personnel
Field Coordinator/inspect
$69,500
$15,000
$5,000
$5,000
$5,000
$99,500
$0
$155,000
$0
$0
$0
$155,000
$69,500
$170,000
$5,000
$5,000
$5,000
$254,500
$20,000
$4,500
$2,500
$0
$0
$27,000
$0
$0
$4,500
$0
$0
$0
$0
$20,000
$2,500
$0
$0
$27,000
$1,500
$300
$200
$500
$0
$2,500
$0
$0
$0
$1,500
$0
$300
$0
$200
$500
$0
$2,500
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$6,500
$0
$0
$0
$0
$6,500
$8,000
$0
$0
$0
$0
$8,000
$14,500
$0
$0
$0
$0
$14,500
Fuel demo, sign, media...
$40,000
$0
$0
$0
$0
$40,000
GIS, Mapping/Application
$20,000
$0
$0
$0
$0
$35,000
$55,000
$60,000
$0
$0
$35,000
$95,000
ODF Match
Subtotal
Fringe Benefits
OPE
Subtotal
Travel
Training & Coordination
$0
Subtotal
Equipment
Subtotal
Supplies
Paper, GPS/GIS, Brochur
Signs, education, media
Subtotal
Contractual
Subtotal
Other
public education mail
$3,000
$200
$0
$0
$0
$3,200
Salem 6%(Prot&Financ)
$10,755
$0
$0
$0
$10,755
Subtotal
$13,755
$0
$200
$0
$0
$0
$13,955
$179,255
$175,000
$7,700
$5,500
$40,000
$407,455
$0
$0
$0
$0
$0
$0
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.