ID Number 2007-92
Utilization and Marketing Projects Application
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Applicant
Applicant/Organization:
Deschutes County
Type of Applicant:
B (County)
Email:
joest@co.deschutes.or.us
Phone:
541-322-7117
FAX:
541-388-2719
Please Call Ahead for FAX:
Off
Please Call Ahead for FAX:
Off
Address (Street or P. O. Box, City, State, Zip):
1300 NW Wall Street, Suite 200 Bend , OR 97701
Project Coordinator
Project Coordinator (Name and Title):
Mrs. Katie Lighthall, Program Coordinator
Organization/Jurisdiction:
Project Wildfire
Email:
Klighthall@ci.bend.or.us
Phone:
541-322-6396
FAX:
541-322-6319
Project Information
Project Title:
FireFree Biomass Project
Project Location:
Central Oregon
County:
Deschutes
Congressional District:
2
Latitude:
44.09279
Longitude:
-121.2936
State the desired outcome in relation to NFP Goals and the Community Wildfire Protection Plan (CWPP). Project Objectives:
This project will chip and haul the woody debris that we collect each spring during the FireFree Free Disposal Days. All area CWPPs prioritize the creation
of defensible space and reducing hazardous fuels to reduce the threat of catastrophic wildland fire. The FireFree program has been so successful for the past
ten years at engaging homeowners to participate in protecting themselves and their neighborhoods that we now collect over 33,000 cubic yards of debris
each year. This equates to approximately 167 acres treated! Local composting operations and the County landfills are not able to absorb that amount of
debris so finding ways to utilize the biomass has become a top priority. This strategy is directly in line with National Fire Plan priorities and CWPPs across
Central Oregon. This grant is for a chipping and hauling subsidy to chip and haul 33,000 yards of debris to a biomass facility.
Name of CWPP:
La Pine, Sisters, Sunriver, UDRNRC, Jefferson, Crook County, Bend CWPPs
Name of Communit(y/ies) at Risk:
Deschutes, Jefferson and Crook Counties
Proposed Project Start Date:
04/01/2007
Federal Funding Request:
$45,300.00
Are you submitting multiple projects?
Yes
Proposed Project End Date:
12/31/2007
Total Project Cost:
$63,300.00
If YES indicate the relationship of the projects to one
another:
A (Stand Alone)
If YES, please list the titles of projects by priority and briefly explain their relationship.
This is a stand alone project and the only project we are submitting under the Fuels Utilization and Marketing category. Deschutes County is submitting four
other stand alone fuels treatment projects under that category. This project ranks number five out of all five submissions.
Name of Federal, State or Tribal contact with whom you coordinated this
proposal:
Organization/Jurisdiction:
1) Lisa Clark, Fire Mitigation Specialist
Central Oregon Fire Management Service
Phone
541-416-6864
Email lmclark@or.blm.gov
2)
Phone
Email
3)
Phone
Email
Project Planning Information
Name of Local Coordinating Group:
Central Oregon Fire Leadership Council
For this project, explain the level of cooperation, coordination or strategic planning, through a "Local Coordination Group." If you have not worked with a
local coordination group, why not?
The Leadership Council is heavily involved in the development of FireFree strategies and CWPPs.
List federal lands that are adjacent to the project and proximity.
BLM and USFS throughout Central Oregon
Will this project utilize fuels from an adjacent current fuel reduction project on federal lands or to one that is planned within the next three years?
No
Please indicate planned treatments and associated acres:
Treatment
Biomass Removal
Acres
167
Treatment
Biomass Removal
Acres
0
Treatment
Biomass Removal
Acres
0
Treatment
Biomass Removal
Acres
0
Treatment
Acres
0
If you have a treatment type other than standard types above:
Treatment
Acres
0
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following criteria. Be sure you address every one briefly, yet thoroughly.
1. Increasing utilization, management and economic impacts of woody material removed in fuels management and forest restoration
activities (60 points)
A. Will biomass, thinnings or other surplus forest fuels be utilized? If so, in what manner and how much? How many acres will be treated? Are any of these
acres within the wildland-urban interface? If so, how many? (20 points)
Response:
Yes. In 2005, we collected over 33,000 cubic yards of woody debris during the Free Dispoal Days. All of the material comes from within the wildland urban
interface. We are proposing to chip the collected material and haul it to a biomass storage/receiving facility that can utilize the material. Our experience in
the FireFree program demonstrates that all of the debris is removed from private property in neighborhoods at risk within the wildland urban interface. We
estimate that 167 acres of private lands within the WUI were treated in 2005. We expect to chip and haul at least the same amount of debris and show at
least the same amount of acres treated in 2007.
B. Will the project improve the local economy in terms of jobs and sustainable economic activity? If so, how many and what type of jobs will be created or
retained (i.e., wage-scale, full-time equivalent), and for how long? What percent of the jobs are expected to be filled from the local labor force? (10 points)
Response:
The most critical aspect of a biomass plant is the steady supply of material to support its operation. This project will support biomass plants each year with a
large supply of needed material, thereby sustaining jobs at the plant itself along with creating and sustaining jobs for the chipping and hauling of material to
the plants. We estimate that this program will contribute to approximately 60 direct, indirect and induced jobs.
C. Are there private businesses involved in this project? If so, what are their roles and investment? How will the project be structured to minimize or
eliminate te perception of use of public funding to create an unfair competitive advantage for those private businesses involved? (10 points)
Response:
The FireFree program partners with a variety of local agencies and businesses that support this program. The intent of this project is to contract with local
trucking and chipping companies to grind and haul the raw material. We will avoid the perception of using public funding to support private business by
using an open bidding process to identify the contracts.
D. If the project involves new product development, what evidence is there for economically viable and sustainable markets? (10 points)
Response:
The project does not involve any new product development at this time. As part of the FireFree strategy however, we will continue to consider viable ideas
for utilizing the woody debris that we collect each year.
E. Can this project be offered as a model for other communities or businesses? If so, why and how will results of this project be disseminated or made
available? (5 points)
Response:
Yes, neighborhoods or communities looking at biomass opportunities following the reduction of hazardous fuels can use this program as a model to identify
ways to reduce chipping and hauling costs, and reduce the impact on local landfills.
F. How will the project be sustained beyond project timelines? If public funding will continue to be needed, why, how much, and for how long? (5 points)
Response:
The FireFree program has a long running, successful track record of utilizing the collected debris to produce compost, and combat weeds and dust at the
County Landfill. This biomass chipping and hauling project will contribute to FireFree's success. We anticipate that markets for biomass will become more
available in the future. We will develop partnerships with utilization groups that will absorb all or part of the chipping/transportation costs to their facilities
for use.
2. Taking Advantage of Existing Networks, previously-funded projects and knowledge. (20 points)
A. How does this project take advantage of relevant, existing networks and the results from previously-funded projects or commercial operations? (10
points)
Response:
This project builds on the success of FireFree by creating ways to utilize the woody debris we collect from homeowners as they reduce the hazardous fuels
in their neighborhoods. Chipped material will be hauled to a biomass utilization plant. We are working with the Confederated Tribes of Warm Springs as
they build their capacity to receive fuels and turn debris into power. They may be able to utilize our debris in the future which will reduce our hauling costs.
B. Who and what (individuals, businesses, organizations, reports, studies, Internet sites, etc.) were consulted to ensure the best information available was
used in designing this project proposal? (5 points)
Response:
The FireFree program has ongoing partnerships with Deschutes County, COFMS, ODF, Bar 7 A Trucking, and other resources that helped us determine our
capacity to sustain a biomass chipping and hauling program and the costs of the program.
C. How did your group arrive at your cost structure for all of the main areas including: personnel, equipment, supplies, and overhead? (5 points)
Response:
33,000 yds of debris grinds into 6,600 yds of chips (90 hrs @ $375/hr=$33,750). The trucks haul 150 yards of chips per trip. It will take 44 trips to haul the
chips. It costs $262.50 per trip for a total of $11,550.
3. Expanding community participation and collaboration. (20 Points)
A. Who are the partners and community members involved in planning and implementing the project? (5 points)
Response:
Project Wildfire has worked directly with the Department of Solid Waste, Deschutes Recycling, Warm Springs, and local private businesses - all of whom
will be an integral part in the implementation of the FireFree biomass hauling project.
B. How much cost-sharing is there for this project? (10 points)
Response:
Deschutes County will contribute 240 hrs at $45/hr for the coordination and implemention of the project. This includes the coordination of the actual
material from Dept. of Solid Waste. Project Wildfire will contribute 240 hrs at $30/hr for the coordination of the Free disposal days pertaining to the actual
debris collection and post collection coordination for the chipping and hauling project.
C. What are the direct community benefits that will result from this project? (5 points)
Response:
The community benefits over the long term with a reduction in the amount of space used for FireFree materials at the landfills. Benefits are also realized by
the production of power using a renewable resource instead of petroleum fuels.
Project Work Form
Tasks
Time Frame
Responsible Party
RFP process to identify qualified chipping and
hauling contractors. RFP process to identify
biomass receiving site.
Jan - Feb 2007
Deschutes County
Coordinate FireFree Free Debris weekends at area
collection sites.
Jan - May 2007
Project Wildfire/Deschutes County
Work with contractor and Dept of Solid Waste to
chip debris, load it and haul to reception site.
May - July 2007
Project Wildfire/Deschutes County
Monitor and evaluate program.
Nov - Dec 2007
Deschutes County and Project Wildfire.
Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Partner 3
Total
Personnel
Deschutes County
$0.00
$10,800.00
$0.00
$0.00
$0.00
$10,800.00
Project Wildfire
$0.00
$7,200.00
$0.00
$0.00
$0.00
$7,200.00
$0.00
$18,000.00
$0.00
$0.00
$0.00
$18,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
chipping contract
$33,750.00
$0.00
$0.00
$0.00
$0.00
$33,750.00
hauling contract
$11,550.00
$0.00
$0.00
$0.00
$0.00
$11,550.00
$45,300.00
$0.00
$0.00
$0.00
$0.00
$45,300.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$45,300.00
$18,000.00
$0.00
$0.00
$0.00
$63,300.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Subtotal
Fringe Benefits
included above
Subtotal
Travel
Subtotal
Equipment
Subtotal
Supplies
Subtotal
Contractual
Subtotal
Other
grant admin 5%
Subtotal
Total Costs
Project (Program) Income 1
(using deductive alternative)
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be
made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired
with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program
Income during the project period may require prior approval by the granting agency.
1