University of Southern California
GRS ± For Instructors
Submitting Midterm Grades
About GRS ........................................................................................................................................................................... 1
Accessing GRS ..................................................................................................................................................................... 1
Getting Help ........................................................................................................................................................................ 1
Navigating GRS .................................................................................................................................................................... 1
USING GRS TO SUBMIT MID-SEMESTER GRADES TO THE DEPARTMENT ............................................................................... 2
About GRS
The online Grading and Roster System (GRS) allows instructions to input mid-term and final course grades electronically,
eliminating the need for paper submissions. Final grades will be routed into SIS while mid-term grades are routed to the
Undergraduate Advisement Database so students with academic deficiency can be identified. GRS also incorporates the
old Roster system which allows instructors to email students in a class individually or in mass, view student information,
and learn student names using flash cards.
Accessing GRS
GRS is web based. You can access it at the following address: https://grs.usc.edu or
though the MyUSC portal (http://my.usc.edu) within the Faculty and Staff Links area.
Your login is your USC username and password (i.e. same as Blackboard).
Getting Help
For assistance, please contact onlinerostersupport@usc.edu .
Navigating GRS
Once logged into GRS, you will see a window similar to the one shown below listing the courses you are teaching in
the current semester. You can access the different components as shown below.
Semester
Click the semester you
wish to access.
GRS Function
Click the function you wish to use to the right
of the course you wish to affect.
Class Roster
Use this area to view student data (name,
image, degree objective, major, class level,
and USC ID) in tabular format, learn student
names using Flash Cards, or send an
individual student an email.
© Marshall School of Business
Email Students
Use this area to send
an email to all students
in the selected course
using your default
email program.
GRS_MidTerm_Grade_Instructions.docx
Grade Students
Use this area to submit
midterm and semester
student grades.
11/5/09
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USING GRS TO SUBMIT MID-SEMESTER GRADES
TO THE UNDERGRADUATE ADVISEMENT DATABASE
This feature allows instructors to submit mid-term grades to the Undergraduate Advisement Database so
undergraduate students with academic deficiency can be identified. It is not connected with SIS and there is no
approval process as there is with submitting final grades.
Faculty members are expected to provide midterm grades for undergraduate students. Mid-semester grades
provide valuable feedback to undergraduate students as they assess their performance in courses. .
There are two types of mid-term grades:
Students in Special Programs ʹ If an instructor teaches a class that has students belonging to a specific
group (e.g. Structured Curriculum Program, Athletes, students on probation, etc.), the instructor must
assign a letter grade for these students. &ƵƌƚŚĞƌ͕ŝŶƐƚƌƵĐƚŽƌƐŵƵƐƚĂůƐŽƐƉĞĐŝĨLJĂ͞DŝĚƚĞƌŵĐŽŵŵĞŶƚ͟ĨŽƌ
ƐƚƵĚĞŶƚƐƌĞĐĞŝǀŝŶŐĂŶ͞&͘͟
All Other Students ʹ dŚĞƐĞƐƚƵĚĞŶƚƐĂƌĞĂƐƐŝŐŶĞĚĞŝƚŚĞƌ͞ƚZŝƐŬ͟Žƌ͞EŽƚĂƚZŝƐŬ͘͟&ƵƌƚŚĞƌ͕ĨŽƌ͞ƚZŝƐŬ͟
students, the instructor must also select a ͞DŝĚ-ƚĞƌŵŽŵŵĞŶƚ͟ĨƌŽŵƚŚĞĚƌŽƉĚŽǁŶůŝƐƚ͘
1. Login to GRS at: https://grs.usc.edu or through the MyUSC portal.
2. Click the Semester
you wish to specify
midterm grades for.
3. ůŝĐŬƚŚĞ͞Grade Students͟ůŝŶŬ
on the same row as the
section you are grading.
^ĞĞŶĞdžƚƉĂŐĞ͙
© Marshall School of Business
GRS_MidTerm_Grade_Instructions.docx
11/5/09
Page 2 of 4
Status indicates the current GRS
grading stage. For ĞdžĂŵƉůĞ͕͞Grading͕͟
͞Sent to Approver͕͟͞Rejected͟, etc.
This area contains
general course and
grading information.
4.
5. Use the
options on the
Include bar to
specify your
viewing
preferences
then click
͞View͘͟ *
Save
Saves input
for the
current
page.
Save and Continue
Saves input for the
current page and
then displays the
next page.
Cancel
Goes to the
main menu
without
saving.
% of Class Work
Type the percent
of total class
work the
midterm grade is
based upon.
Print View *
Formats the screen
for printing. You
cannot enter grades
in Print View.
* WARNING!!!
/ĨLJŽƵĐŚĂŶŐĞĂŶLJŽĨƚŚĞƐĞƚƚŝŶŐƐŝŶƚŚĞ͞Include͟ĂƌĞĂŽƌ
ĐůŝĐŬ͞Print Preview͟ǁŝƚŚŽƵƚĨŝƌƐƚƐĂǀŝŶŐ͕ĂŶLJƵŶƐĂǀĞĚ
student grades will be lost.
^ĞĞŶĞdžƚƉĂŐĞ͙
© Marshall School of Business
GRS_MidTerm_Grade_Instructions.docx
11/5/09
Page 3 of 4
6. Set all to ͞Not-At-Risk͟
/ĨŵŽƐƚŽĨLJŽƵƌƐƚƵĚĞŶƚƐĂƌĞ͞EŽƚĂƚZŝƐŬ͕͟ĐůŝĐŬƚŚŝƐƚŽƐĞƚĂůůƐƚƵĚĞŶƚƐon the current page to Not at
Risk and then use the list below to make the exceptions. If you have set View to see all students,
then you will only have to do this once. If you are using multiple pages, you will have to do this for
each page.
7. For all exceptions to Not-At-Risk, select
ƚŚĞƐƚƵĚĞŶƚ͛ƐŵŝĚƚĞƌŵŐƌĂĚĞ͘ĞƉĞŶĚŝŶŐ
upon the student, this may be either a
ůĞƚƚĞƌŐƌĂĚĞŽƌ͞ƚZŝƐŬ͟.
8. Midterm Comment
&Žƌ͞At Risk͟ƐƚƵĚĞŶƚƐŽƌƐƚƵĚĞŶƚƐƌĞĐĞŝǀŝŶŐĂŶ͞F͟,
ƐĞůĞĐƚĂ͞Midterm comment͟ĨƌŽŵƚŚĞůŝƐƚ͘dŽ
select multiple comments, on a PC hold down the
Control key while clicking. On a MAC, hold down
the Command key.
9. Save and Continue
ĨƚĞƌĐŽŵƉůĞƚŝŶŐĂƉĂŐĞ͕ĐůŝĐŬƚŚĞ͞Save͟ďƵƚƚŽŶ͖Žƌ͕ƚŽƐĂǀĞ
ƚŚĞĐƵƌƌĞŶƚƉĂŐĞĂŶĚŐŽƚŽƚŚĞŶĞdžƚƉĂŐĞ͕ĐůŝĐŬ͞Save and
Continue͘͟
10. If your students are broken into multiple pages, you will need
to repeat step 6-9 for each successive page.
WARNING!!!
/ĨLJŽƵĐůŝĐŬ͞Print Preview͟Žƌ
you click a page number to go
to a different page without first
saving, you will lose any
unsaved changes on the
current page.
Note that each evening, all saved student
grades are submitted to the Advisement
System automatically.
© Marshall School of Business
GRS_MidTerm_Grade_Instructions.docx
11/5/09
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