Higher Learning Commission Self-Study: Executive Committee
Friday, September 23, 2011 | 2:00 – 3:00
201 Anderson Hall
Meeting Summary
1.
Welcome
• Members present: Brian N., Daryl B., Steven H., Jennyfer O., Cheryl M. (representing Jeff M.),
Laurel L., Fran W., Sharron M., Vicki C., Fred B., Jim G., Annarose H. (new member)
2.
Update on where we are
a. Self-Study document editing
• first full draft review is complete; the document is currently ½ way through review of proposed
edits
b. Retreat Oct 13
i. What items should agenda include?
• Retreat will be held Thursday, October 13 from 9:00 – 11:00 in the K-State Student
Union Ballroom.
• Agenda items to include on agenda are:
 self-study highlights, marketing & communications plans, schedule leading up
to site visit
 plan to conduct informal focus groups at each table to discuss marketing ideas to
various constituents
c. Timeline for submitting self-study
i. Current edits completed by end of Sept/middle of October
ii. Document open to K-State community for comment (late Oct, early Nov)
iii. Make final edits during November
iv. Send to Printers for customizing the look in December
1. HLC only wants electronic version
2. Should we make supply of hard copies?
• TBD. HLC will provide funds to print hard copies of self-study. Document
should be no more than 200 pages.
v. Ready to send –Feb, 2012
3.
•
Use of the website for submitting thoughts from university community
Respondent will have to log-in to the system using eID and password, and identifying information (name
and email) will be required to submit feedback via the website. Comments will not be anonymous.
4.
Complete Edit on Document
a. Need all current year numbers (Kelli coordinate?)
• Kelli Cox, Director of Planning and Analysis, will assist in compiling all current year numbers for
document.
b. Section on Federal Compliance
i. Sample of general structure
• Observed examples from the University of Cincinnati, New Mexico State University, and
the University of Arizona.
• See handout for most recent version of Federal Compliance guidelines (effective for
visits beginning January 1, 2011)
• Brian Niehoff will work with the offices of Assessment and Planning and Analysis to
complete this report.
c. Need for an Executive Summary?
• Committee’s view is that an executive summary would be beneficial to highlight key areas in the
self-study document for those unable to read the entire document.
• Will be similar to the K-State 2025 Summary Visionary Plan.
5.
•
Visit Team – was informed of preliminary team, but no word on final
President Schulz has approved the appointed site visit team; the list may change as the site visit dates gets
closer. We will inform you of any changes to the current list.
6.
Resource room preparation (Laurel)
a. Will likely hear from Visit Team Chair or HLC on what reports are expected in resource room
b. Should we be accumulating info we know we will need?
• Laurel and Steven will begin compiling reports, websites, tables, etc. to include in the resource
room.
7.
Marketing (Cheryl May)
a. Late fall 2011 plan
b. Early 2012
c. What about Collegian?
• See draft Division of Communications and Marketing Tactical Plan.
8.
Update presentations:
a. So far:
i. President’s Cabinet
ii. Dean’s Council
iii. Dept Heads
iv. College of Ag
v. Others
b.
9.
•
•
Need to get on agenda for:
i. Faculty Senate
ii. Student Senate
iii. Classified Senate
iv. Other units?
 Auxiliary groups (AIB, NISTAC, K-State After Hours)
 Community groups, Chamber of Commerce
Go around – Any concerns? Input?
How to reach the entire university community? How can we develop multiple methods to reach different
groups on campus (i.e. students, faculty, staff, administrators, and the community)?
We are working with the Division of Communications and Marketing to develop ways to reach different
groups on and off-campus, and this will be a table discussion at the October 13 HLC Retreat.
10. Discussion
• Steering Committee meeting will be held Friday, October 7, from 4:00 – 5:00 in 401 Hale Library.