New Subsection 8.14
Utility Coordination, Documentation and Monitoring Responsibilities
CONSTRUCTION PHASE
WORKFLOW
Utility Reimbursement
Final Design Phase to Bid/Pre-Con
MassDOT
DESIGN
P.M.
UTILITY
MassDOT
State Utility
Engineer
MassDOT
DUCE
MassDOT
Controls /
Scheduler
(w/ Area Eng)
MassDOT
R.E. / Dist.
Construction
ADVERTISE &
BID
UPDATE LIMITATIONS OF
OPERATIONS (8.02)
PROJECT DEVELOPMENT 100%/ PS&E STAGE
MassDOT State Utility
Engineer
Deliverables:
Final Scope
Final Estimate of costs
Final Estimate of Durations
UTILITY
RELOCATION
SCOPE
REVIEW
UTILITY
RELOCATION
SCOPE
DEVELOPMENT
CONTRACT TIME DETERMINATION
SCHEDULE (develop or review)
MassDOT
State Utility
Engineer
FORCE
ACCOUNT
AGREEMENT
DEVELOP PUC
FORM
CONTRACTOR
PREPARE BID
& SCHEDULE
VERIFY
ACCESS
RESTRAINTS
&
MILESTONES
Pre-Con
Meeting *
* District verifies that they are in
receipt of all approved Force Account
Agreements prior to Pre-Con
Utility Reimbursement
Construction – Pre-Baseline Utility Schedule
UTILITY RELOCATION TO BE INITIATED PRIOR TO BASELINE SCHEDULE SUBMISSION / ACCEPTANCE
MassDOT
State Utility
Engineer
UTILITY
CONTRACTOR
MassDOT
DUCE
MassDOT
Controls /
Scheduler
Varies from PUC and Contract, but no variation request
Pre-Con
Meeting
Issue Letter to
Contractor
PUC REVIEW VS.
INITIAL UTILITY
SCHEDULE
L-2E
IN COMPLIANCE WITH PUC
& SATISFIES UTILITY SPEC
REQUIREMENTS
INITIAL
UTILITY
SCHEDULE
Utility
NTP &
Complete
UTILITIES
L-1A, L-1B
MassDOT
Dist.
Construction
RESUBMIT INITIAL
UTILITY SCHEDULE
IF NECESSARY,
COORDINATE WITH
DUCE, R.E.,
UTILITIES AND/OR
CONTRACTOR
L-2PA
VARIATION
APPROVED
If necessary, State Utility Engineer revises Force Account agreements
UF-1
PERFORM
RELOCATION
For changes before / during utility relocations,
see “UTILITY SCHEDULE ALTERATION”
CONFIRM
COMPLETION
MassDOT Dist.
Construction: TO
CONFIRM INCENTIVE
PAYMENT
R.E.: UTILITY
DURATION
CONFIRMATION
UTILITY
UF-1 w/ R.E. OK
M1, UF-1 w/ R.E. OK
AUTHORIZE
PAYMENT TO
UTILITY
UTILITY
Utility Reimbursement
Construction – Baseline Utility Schedule
UTILITY RELOCATION TO BE INITIATED AFTER BASELINE SCHEDULE ACCEPTANCE
UTILITY
CONTRACTOR
MassDOT
Dist.
Construction
MassDOT
State Utility
Engineer
MassDOT
DUCE
MassDOT
Controls /
Scheduler
MassDOT
Dist.
Construction
PUC REVIEW VS.
BASELINE
SCHEDULE
IN COMPLIANCE WITH PUC
BASELINE SCHEDULE
SUBMISSION
ACCEPT BASELINE
SCHEDULE *
NTP to UTILITIES
(IN CONFORMANCE WITH
BASELINE SCHEDULE DATES )
For Contractor Proposed
Baseline Schedule Changes
“PROPOSAL SCHEDULE – FOR
UTILITY CHANGES”
*Acceptance of the Baseline Schedule should
not delay the Utility NTPs, refer to Pre-Baseline
Utility Schedule workflow (previous chart)
L-1A, L-1B
UF-1
PERFORM
RELOCATION
For changes before / during utility relocations,
see “UTILITY SCHEDULE ALTERATION”
CONFIRM
COMPLETION
MassDOT Dist.
Construction: TO
CONFIRM INCENTIVE
PAYMENT
R.E.: UTILITY
DURATION
CONFIRMATION
UTILITY
UF-1 w/ R.E. OK
M1, UF-1 w/ R.E. OK
AUTHORIZE
PAYMENT TO
UTILITY
UTILITY
Utility Reimbursement
Construction Phase – Proposal Schedule For Utility Change
FOR PROPOSED CONTRACTOR CHANGES TO THE P.U.C. DURATIONS AND/OR SEQUENCE
CONTRACTOR
UTILITY
MassDOT
Controls
Scheduler
MassDOT
DUCE
MassDOT State
Utility Engineer
MassDOT Dist.
Construction
ROUTINE MONTHLY SCHEDULE UPDATE CYCLE
SUBMIT MONTHLY
SCHEDULE UPDATE
REVIEW SCHEDULE
UPDATE
(AS PER 8.02)
PROPOSED SCHEDULE
SUBMIT PROPOSED
SCHEDULE (8.02) – W/ CHANGE
REVIEW
PROPOSED
SCHEDULE
L-2PD
TO UTILITY SCHEDULE
(see 8.02)
IF NECESSARY, COORDINATE WITH DUCE,
R.E., UTILITIES AND/OR CONTRACTOR
FOR SCHEDULE APPROVAL OR REJECTION
SCHEDULE REJECTED
UTILITY
ACCEPTANCE LETTER L-2PA
UPDATE STATUS OF APPROVED
PROPOSED SCHEDULE W/ CHANGE TO
UTILITY SCHEDULE DATES
L-1AR
R.E.: UTILITY
DURATION
CONFIRMATION
REVIEW SCHEDULE UPDATE
APPROVE STATUSED PROPOSAL SCHEDULE
UF-1
PERFORM
RELOCATION
ISSUE REVISED NTPs to UTILITIES
(IN CONFORMANCE W/ PROPOSED
SCHEDULE DATES )
CONFIRM
COMPLETION
For changes before / during utility relocations,
see “UTILITY SCHEDULE ALTERATION”
UTILITY
UF-1 w/ R.E. OK
MassDOT Dist.
Construction: TO
CONFIRM INCENTIVE
PAYMENT
M1, UF-1 w/ R.E. OK
AUTHORIZE
PAYMENT TO
UTILITY
UTILITY
Utility Reimbursement
Construction Phase – UTILITY SCHEDULE ALTERATION
FOR CHANGE or DELAY of PREVIOUSLY APPROVED UTILITY PROGRESSION
CONTRACTOR
NTP to
UTILITIES
MassDOT State
Utility Engineer
UTILITY
UTILITY 1
RELOCATION
LEAD TIME Utility #1
Contractor Delay
MassDOT
Controls
Scheduler
MassDOT
DUCE
UTILITY 2
RELOCATION
Intermittent Utility OR Contractor Delay
NOTIFICATION OF DELAY
MassDOT Dist.
Construction
ADVANCED WARNING - NOTIFICATION
OF DELAY – ISSUED TO SUCCESSOR
UTILITIES (EMAIL – cc: R.E.; FOLLOW
UP LETTER TO UTILITY AND DISTRICT)
CF-1
REVIEW DELAY
REVIEW DELAY NOTICE
CONFIRMED
DELAY
ACKNOWLEDGE DELAY
NOTICE (LETTER TO G.C.)
Initial Recovery Effort – Coordination with MassDOT/Contractor
L-4
ISSUE REVISED NTPs to
SUCCESSOR UTILITIES
L-1AR
SUBMIT MONTHLY SCHEDULE UPDATE
(with revised utility dates)
See Proposal Schedule workflow (previous chart)
and/or Specification 8.02 and 8.10 for Delay,
Entitlement, and/or Recovery Schedules.