7
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
June 11, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the Scotts
Valley Center, 104 Whispering Pines Drive, Scotts Valley, California on Monday, June 11,
2012. Chair Al Smith opened the meeting in Open Session at 4:30 pm. Roll was taken;
present were Chair Smith, Trustees Margarita Cortez, Gary Reece, Rachael Spencer, Susan
True, and Donna Ziel. Chair Smith asked for Public Comments on Closed Session items.
There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
4:30 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
Chair Smith reported that the Board took action on closed session item 4(Pursuant to
California (Government Code section 54957(b)(1) and CCEU Collective Bargaining
Agreement Appendix E.III.c(1)) To consider the procedure for a hearing of an appeal of
discipline by employee number 501009.) Chair Smith reported that the Board voted 7 to 0
to refer the item to arbitration under the collective bargaining agreement.
SWEARING-IN CEREMONY –
Chair Smith reported that area VII Trustee Ed Banks was sworn in prior to the start of closed
session.
ACKNOWLEDGEMENT OF FORMER TRUSTEE KATY STONEBLOOM
Chair Smith and President King presented former Trustee Katy Stonebloom with a plaque in
recognition of her 18 years of service to Cabrillo College.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Spencer) to approve the consent agenda items, including
the minutes from the May 7, 2012 regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
SWEARING IN
CEREMONY
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Vice President Bailey-Fougnier reported that Cheryl Kern Jones has been appointed as
Learning Disabilities/CESS’s Learning and Disabilities Specialist.
ORAL COMMUNICATIONS
Lori Amato acknowledged and thanked former Cabrillo contract manager Paul Anderson for
his contributions to Cabrillo over the past eight years.
Rebecca Garcia congratulated the Board on passing the Dream Act resolution and asked the
college to consider becoming a member of the Hispanic Association of Colleges and
Universities.
Eireann Del Bonta discussed the proposed public safety program reductions and the
continuity of the CCEU leadership team.
1 of 7
INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
8
Minutes of Meeting
June 11, 2012
SPECIAL PRESENTATION – Technology Plan
Vice President Lewis introduced IT Director Dan Borges who presented the college’s
technology plan.
INFORMATION ITEMS
Scotts Valley Center Report
The Scotts Valley Center report was provided for Governing Board information.
ORAL REPORTS
Board Trustees’ Reports
Trustee Spencer thanked the faculty and student services for a successful graduation and said
it was the best graduation she has ever been to and was pleased to see the number of faculty
who attended.
SPECIAL
PRESENTATION
SCOTTS VALLEY
CENTER REPORT
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Cortez also commented that the graduation was well organized. Trustee Cortez
reported on a recent conference where Trustee Cortez was pleased to observe how highly
regarded Cabrillo is throughout the state. Trustee Cortez also reported that she understands
and identifies with the challenges the college and its employees are currently facing. Trustee
Cortez said that the transition is very important, and it is important to not get caught in the
emotion of the change, but to understand and identify the skills and strengths needed to move
forward. Trustee Cortez closed by saying the Board vets and considers its decisions with
dignity and respect.
Chair Smith reported on a Santa Cruz Chamber trip to San Luis Obispo which local
community leaders attended.
Student Trustee’s Report
Dean of Student Services Sesario Escoto introduced Student Trustee elect Cedar Green.
Superintendent’s Report
President King reported that Cabrillo athletics successes and ranking in the state. President
King also reported that a classified staff development day is tentatively scheduled for August
2, 2012. President King will work with the CCEU leadership and Staff Development
Committee on the agenda. Finally President King thanked the faculty who encouraged so
many of their fellow faculty to attend and participate in graduation.
Faculty Senate
Faculty Senate President Mangin brought to the Board’s attention the Board information item
about program planning priorities. Senate President Mangin said it is a good report and
saluted the physics and nursing programs for two fantastic plans. Senate President Mangin
closed his remarks by thanking Vice President Lewis for all the budget information she
provided at the most recent CPC meeting and asked the Board to remove the library position
from the list of reductions.
CCEU
CCEU Vice President Alta Northcutt spoke on behalf of CCEU and said this Board meeting
will send the classified staff a very significant message. CCEU Vice President Northcutt
expressed concern about relations between the District and CCEU and said there is a sense of
frustration on both sides. CCEU Vice President Northcutt thanked President King for
starting discussions about a classified appreciation event. CCEU Vice President Northcutt
closed by saying she like to see more progress in terms of diversity and that classified staff
live and vote in the areas the Trustees represent.
CCFT
2 of 7
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
CCFT
9
Minutes of Meeting
June 11, 2012
In response to a discussion at a recent CPC meeting, CCFT President Harvell presented the
financial information from two other districts, Los Rio and San Diego. CCEU President
Harvell said that as a result of thoughtful planning Cabrillo is in a much better financial
position than those two large districts. CCEU President Harvell closed by saying that if
Governor’s tax initiatives fail in November things will be very tough across the state.
ACTION ITEMS
ACTION ITEMS
IT TECHNOLOGY
IT Technology Plan and Program Review
It was recommended that the Governing Board approve the Information Technology Plan and PLAN AND PROGRAM
REVIEW
Program Review. The document resides at http://go.cabrillo.edu/ittp
A motion was made (True/Ziel) to approve the IT technology plan.
The motion carried.
Award of Contract: Construction Project Management Services
It was recommended that the Governing Board authorize the Vice President of
Administrative Services to enter a master agreement in order to perform work as necessary
with the following firms: Craig Bagley Architect; ICS Innovative Construction Services,
Inc.; Slater Construction Inc.
AWARD OF
CONTRACT:
CONSTRUCTION
PROJECT
MANAGEMENT
SERVICES
A motion was made (Reece/Spencer) to enter a master agreement to perform necessary
work with the above named firms.
The motion carried.
Award of Contract: On-Going Architectural Services
It was recommended that the Governing Board accept the proposal provided by the
architectural firm deemed most qualified through this RFP process and provided under
separate cover.
AWARD OF
CONTRACT: ONGOING
ARCHITECTURAL
SERVICES
A motion was made (True/Reece) to accept the proposal.
The motion carried.
Renewal of Lease, 1 year: Santa Cruz County Office of Education Second Opportunities
for Success (SOS) Program, Watsonville FY12/13
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to renew a one year lease with the Santa Cruz County Office of
Education SOS Program.
A motion was made (Ziel/Banks) to renew a one year lease with the Santa Cruz County
Office of Education.
The motion carried.
Resolution 053-12: STEM Lease Purchase Agreement
It is recommended that the Governing Board adopt Resolution 053-12 and authorize the
Vice President, Administrative Services to execute the finance documents.
It was moved and seconded (Cortez/Reece) to adopt resolution 053-12.
The motion carried with the following roll call vote:
3 of 7
RENEWAL OF LEASE,
1 YEAR: SANTA
CRUZ COUNTY
OFFICE OF
EDCUCTION SECOND
OPPORTUNITIES FOR
SUCCESS PROGRAM,
WATSONVILLE FY
12/13
RESOLUTION 053-12:
STEM LEASE
PURCHASE
AGREEMENT
10
Minutes of Meeting
June 11, 2012
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Student Trustee Privileges
It was recommended that the Board grant these privileges to the student member.
STUDENT TRUSTEE
PRIVILEGES
A motion was made (Reece/Spencer) to approve the grant the student trustee privileges.
The motion carried.
Resolution 054-12: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt Resolution 054-12 as presented.
It was moved and seconded (Reece/Spencer) to adopt resolution 054-12.
Trustee Reece commented that the cuts are not targeted at any particular group, and that as
part of their contract classified staff has the right to bump into another position if their
position is eliminated. With regards to removing positions from the list of reductions
because they are currently occupied by members of the CCEU leadership, Trustee Reece
said he has a tough time changing the rules for one or two people, especially when the
people in that position have bumping rights.
Trustee True said she appreciates the discussion she has had with campus community
members and addressed a number of issues that have been brought to her attention recently.
Regarding the perception that CCEU is the target of the cuts, Trustee True said even if the
Board was targeting it would not get the Board to its budget reduction goal through only
reducing one employee group. Trustee True said all employee groups are going to have to
make concessions. In addition if the college keeps a position because it is held by a union
leader then the college has to eliminate another position that was prioritized higher. Next
Trustee True addressed long versus short term cuts, specifically health benefits, and said
that if there are cuts the cuts will be across the Board and shared. Trustee True said
Cabrillo has reached the point it is a smaller college, now the college needs to address the
structural deficit and shrink rising costs. The only thing the college can do is shrink the
compensation package. Trustee True closed by saying the college has to get spending
under control while preserving as much as possible.
Trustee Reece said there is no member of the classified staff that he respects more than
CCEU President Stainback, and appreciates her dedication to Cabrillo. Trustee Reece
respects the union and the work they do. Trustee Reece said this is not personal and if
people believe this is an attack against the union, he does not believe that to be the case.
Trustee Banks commented that he has done a lot of research over the past ten days and
believes this is a shared responsibility. This is problem is not going to go away soon. This
decision will not come easily and will not be the last difficult decision the Board has to
make.
4 of 7
RESOLUTION 054-12:
REDUCTION OR
DISCONTINUANCE
OF CLASSIFIED
SERVICE
11
Minutes of Meeting
June 11, 2012
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
2012-13 Budget Reduction Plans, Phase II and III
It was recommended that the governing Board approve the Phase II and Phase III budget
reduction plans as presented.
2012-13 BUDGET
REDUCTION PLANS,
PHASE II AND III
Prior to the motion Chair Smith accepted public comments on the Board item. Faculty
member Phil Carr discussed the proposed reduction of the public safety coordinator
position. Staff member Eireann Del Bonta also discussed the proposed reduction to the
public safety coordinator position.
Following the comments Trustee Reece asked for clarification on some of Mr. Carr’s
comments. CEED Dean Rock Pfotenhauer responded by providing background on how the
program works and the how the college is reimbursed, including the adding of FTE’s if the
college needs to do so. Dean Pfotenauer said this is an area where FTE’s can be added
back in easily, because the infrastructure will remain. Responding to another comment
about public agencies offering funding to keep the public safety officer status quo, Public
Safety Director Harry Bidleman reported that he has received a different message from the
agencies. Trustee Reece commented that with the uncertainly of the Redevelopment
Agency (RDA) funds he believes it is unlikely that the agencies would commit to funding.
A motion was made (Reece/Spencer) to approve the Phase II and Phase III budget
reduction plans.
The motion carried.
2012-13 Preliminary Budget
It is recommended that the Governing Board approve the 2012-13 preliminary budget.
Director of Business Services Graciano Mendoza provided an overview of the preliminary
budget including an update on the Governor’s May revised budget and information on the
college’s ongoing structural deficit. Trustee True thanked Director Mendoza for his
presentation, and asked what effect the Governor’s May revised budget will have on
borrowing. Director Mendoza said it depends on interest rates and the amount borrowed
but in 2011-12 it cost the college about $90k.
Trustee Reece commented that the final determination on the RDA funding will take a very
long time, possibly years. Trustee Reece asked when the Board will receive an update on
the reserves. Vice President Lewis responded that the college will know when after the
2011-12 books are closed. Trustee Reece encouraged the college to start planning now for
mid-year cuts. Trustee Reece again asked the college community to work together to come
up with the cuts, and said the Board cannot approve an unbalanced budget.
5 of 7
2012-13
PRELIMINARY
BUDGET
12
Minutes of Meeting
June 11, 2012
Trustee True pointed out the fund balance and that the college is following through on
utilizing the reserves, which the Board had requested.
A motion was made (Reece/Cortez) to approve the 2012-13 preliminary budget.
The motion carried.
INFORMATION ITEMS
2012-13 Updated Budget Planning Parameters
The 2012-13 updated budget planning parameters were provided for Governing Board
information.
Facilities Master Plan Project Status
The Facilities Master Plan project status was provided for Governing Board information.
Quarterly Investment Report
The quarterly investment report was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Board Policy Revisions: Office of Instruction, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Trustee Cortez asked about BP 5105, Faculty Search and Selection Procedures, and why
the section on diversity had been deleted. Dean Isabel O’Conner said it was an error, there
was proposed change to the sentence not a deletion. Dean O’Conner said the BP would be
revised and brought back next month.
Priorities Resulting from Administrative Program Planning: Division Offices
The priorities resulting from administrative program planning: Division offices were
provided for Governing Board information.
Spring 2012 ASCC Student Senate Election Results
The Spring 2012 ASCC Student Senate election results were provided for Governing
Board information.
Board Policy Revisions, Student Services, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
In reference to BP 5205, Student Accident Insurance, Trustee Cortez asked if students are
currently covered. Vice President Dennis Bailey-Fougnier said students are and this
formalizes it.
Student Services Report
The Student Services report was provided for Governing Board information. Trustee
Spencer thanked Student Services for their work towards reducing summer costs and their
creative ideas on how help more students in a timely way. Trustee True also thanked Vice
President Bailey-Fougnier for the report.
Trustee Cortez asked about a study session on Student Success. President King said the
6 of 7
2012-13 BUDGET
UPDATED BUDGET
PLANNING
PARAMETERS
FACILITIES MASTER
PLAN PROJECT
STATUS
QUARTERLY
INVESTMENT
REPORT
FINANCIAL REPORTS
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
FIRST READING
PRIORITIES
RESULTING FROM
ADMINISTRATIVE
PROGRAM
PLANNING: DIVISION
OFFICES
SPRING 2012 ASCC
STUDENT SENATE
ELECTION RESULTS
BOARD POLICY
REVISIONS,
STUDENT SERVICES,
FIRST READING
STUDENT SERVICES
REPORT
13
Minutes of Meeting
June 11, 2012
Board will discuss the idea at its upcoming annual Board retreat.
College Strategic Plan Update
The college strategic plan update was provided for Governing Board information.
Fall 2012 Flex Week Activities
The Fall 2012 Flex Week activities were provided for Governing Board information.
Priorities Resulting from Program Planning Processes
The priorities resulting from program planning processes were provided for Governing
Board information.
Update on Issuance of 2004 Series A General Obligation Refunding Bonds
The update on issuance of 2004 Series A general obligation refunding bonds was provided
for Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of June were presented for Governing Board
information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
D. ACTION ITEM
Public Meeting of the Cabrillo College Financing Corporation
At this time, the regular meeting of the Governing Board will adjourn, and the Board will
reconvene as the Cabrillo College Financing Corporation to conduct business.
Resolution 055-12: STEM Lease Purchase Agreement Authorization
It was recommended that the Governing Board adopt Resolution 055-12 and authorize the
Vice President, Administrative Services to execute the finance documents.
It was moved and seconded (Reece/True) to adopt resolution 055-12.
COLLEGE
STRATEGIC PLAN
UPDATE
FALL 2012 FLEX
WEEK ACTIVITIES
PRIORITIES
RESULTING FROM
PORGRAM
PLANNING
PROCESSES
UPDATE ON
ISSUANCE OF 2004
SERIES A GENERAL
OBLIGATION
REFUNDING BONDS
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ACTION ITEMS
PUBLIC MEETING OF
THE CABRILLO
COLLEGE
FINANCING
CORPORATION
RESOLUTION 055-12:
STEM LEASE
PURCHASE
AGREEMENT
AUTHORIZATION
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: None
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 8:24 p.m.
Respectfully submitted,
Secretary
7 of 7
ADJOURNMENT
14