Administrative Unit Annual Update
Name of Unit: Planning and Research Office
Date: 6/26/2015
1. College Mission Statement: Cabrillo College is a dynamic, diverse and responsive educational
community dedicated to helping all students achieve their academic, career and personal
development goals.
2. Administrative Unit Outcome, Unit Description, and List of Key Responsibilities (5-10):
Administrative Unit Outcome: As a result of engaging with the Planning and Research Office, clients will
be able to identify data sources, request technical assistance, and utilize data and reports in planning
and decision making processes.
Unit Description: Secure and manage high quality data to inform decisions, improve student learning,
and promote institutional effectiveness.
Key Responsibilities
1. Coordinating planning activities such as the College Strategic Plan and Program Planning.
2. Facilitating mandatory reporting with data and process support.
3. Reviewing and providing mandatory and ad hoc reports and information to national, state,
community organizations, and internal offices at Cabrillo.
4. Conducting experimental, semi-experimental, validation, environmental scans and
exploratory research studies, as well as information technology related data-mining and
data warehousing.
5. Providing planning and technical support to office and staff members.
Optional Comments:
The office is currently implementing a number of new reporting systems including SOFIA and SQL
reporting in addition to aligning internal reporting with state level reporting. College personnel will have
to be trained and supported in using these new tools. In addition, their feedback will be sought and
incorporated into report enhancements. In addition to faculty inquiry to support student learning, some
of these new reports will be utilized to support new reporting requirements.
Annual Update
3. Multi-year Goals from previous program plan
Numbered
Goals (list in
priority order)*
1
Enable the
college
community to
independently
access and
interpret data.
Effectiveness
Link(s)*
SP2:
Sustainable
Programs and
Services
SP5:
Institutional
Responsibilities
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menu
2
Support PRO
personnel to
maintain and
increase
technical skills.
SP1:
Professional
Development
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3
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Actions
(include year)
Year 1
Action: Enhance existing reporting. Incorporate
messaging during meetings to direct people to
research website data resources
Status Level: In Progress
Status Description: Click here to enter text.
Year 2
Action: Standing item to provide annual data
overview on key committees
Status Level: Not Yet Started
Status Description: Click here to enter text.
Year 3
Action: Evaluate goal
Status Level: Not Yet Started
Status Description: Click here to enter text.
Year 1
Action: Focus on one skill area for development
Status Level: Completed
Status Description: Click here to enter text.
Year 2
Action: Continue with same skill area or begin
develop of second skill area
Status Level: In Progress
Status Description: Click here to enter text.
Year 3
Action: Evaluate goal
Status Level: Not Yet Started
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Year 1
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Year 2
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Year 3
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Measure(s)
PRO website traffic will
increase 5% over the
2012-2013 baseline of
2,298 unique page
views.
Increase of at least
10% more users
accessing SQL reports
in PRO folder over
2012-2013 baseline.
At least half of college
committee meeting
minutes will include at
least one reference to
use of a data report
per semester.
Completion of at least
one learning activity or
project that
demonstrates
acquisition of new skill
area or improvement
of current skill area per
year.
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Annual Update
Numbered
Goals (list in
priority order)*
4
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Effectiveness
Link(s)*
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5
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6
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Actions
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Year 1
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Year 2
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Year 3
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Measure(s)
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Numbered
Goals (list in
priority order)*
7
Click here to
enter text.
Effectiveness
Link(s)*
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menu
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8
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enter text.
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9
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enter text.
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Actions
(include year)
Year 1
Action: Click here to enter text.
Status Level: Choose an item.
Status Description: Click here to enter text.
Year 2
Action: Click here to enter text.
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Year 3
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Year 3
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Measure(s)
4. Requests For Goal(s)
Please use the form at the link below to submit your resource requests:
http://www.cabrillo.edu/services/pro/programPlanning/ResourceRequests.html
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Requests For Goal(s)
Goal
Number
Request
Amount
1
Equipment/computer replacement
$ 3,000
1
Statistical software updates
$ 2,000
2
Statistical software workshop
$ 1,000
Notes
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