Administrative Unit Program Plan Update
Name of Unit: Human Resources Department
Date: 4/30/14, Revised May 30, 2014
1. College Mission Statement: Cabrillo College is a dynamic, diverse, and responsive educational community dedicated
to helping all students achieve their academic, career, and personal development goals.
2. Unit Mission Statement and List of Key Responsibilities:
Unit Mission Statement: AUO=Present, past and potential Cabrillo College employees utilize Human Resources
services to receive equal employment opportunities and fair and equitable personnel services in support of high
quality teaching and learning.
Key Responsibilities
1.
2.
3.
4.
5.
6.
7.
District Recruitment and Employment-Related Services
Academic/Classified Staff Services & Support
Health & Welfare Benefits Administration
Compliance, Reporting & District Legal Support
Labor Relations & Collective Bargaining Support Services
Classification & Compensation Services
Administrative Services Support
Administrative Unit Outcomes or Goals
Program Planning Goals
Assessments
Status
Develop an HR/IT Technology Plan to
support institutional priorities for
technology.
Developed in collaboration with IT in
Fall 2013---defined goals in progress
Utilize reporting methods to
electronically track employment
compliance requirements—(e.g. IIPP,
BBP, TB tests, evals, etc.)
Developed and in testing phase
• Pilot project
Spring 2014—implementation slated
testing results
for fall 2014
• Feedback from
users once new
communications
module is fully
implemented
Identify, implement & maintain an online applicant tracking process
• Feedback from
users and
process
efficiencies
Continue HR system process &
procedural improvements—revamp
manual & refine electronic
comprehensive evaluation process
utilizing Survey Monkey distributed by
HR
• Feedback from
participants &
gained process
efficiences
Identified & purchased NeoGov –
implementation slated for summer
2014
Spring 2014—
Survey Monkey on-going annual fee
= $204
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Build and maintain appropriate
employment related content on HR
webpage
• Feedback from
patrons and
employees
Provide staff and professional
development opportunities in
technology, compliance and
employment-related processes—
to include administrative employee
training RE: employee evaluation,
documentation of employee
performance issues and progressive
discipline.
• Staff attendance
• Number of
workshops
completed
• Increased and
shared
knowledge re:
new/updated
compliance
req’mts
On-going process of content update
and refinement
Maximized participation for
professional development for HR
management & staff—(see
Attachment #1 for completed
attendance)
• Estimated one-time cost:
$5,000
Goals based upon AUO assessment
Goals (list in priority
order)
Implement and
maintain on-line
applicant tracking
system--fully
implement
NeoGov on-line
applicant tracking
system
Continue HR
systems process &
procedural
improvements—
Increase number of
HR forms on-line
(see attachment #2)
Health Care Reform
(aka: Affordable
Care Act)
Compliance
Action
Effectiveness Link (include year)
SP1: Professional
2014/15
Development
Professional & Staff
SP1: Professional
Technology
SP5: Institutional
Responsibilities
2014/15:
Increase HR
employmentrelated forms
online
• Identify,
develop &
implement
procedures &
technology
solutions to
ensure District
compliance
• Establish
Class’d Hourly
position to
support
implementatio
n (2014/15)
Enhanced HR
Measure
Feeback from
applicants & users
process
efficiencies
Budget Requests
On-going Annual
subscription cost
of NeoGov=
$11,500
OT est. costs=
One-time $10,000
User feedback & #
of forms on-line
May realize some
supply-related
savings
Compliance with
Federal
regulations
Estimated cost for
40%, 12 mo.
Class’fd Hourly
position (est.
based on step 3
placement) =
On-going $18,059
÷ 2 (cost share
BSO + HR) =
$9030
Completed
Request
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Development
Development
Professional
SP5: Institutional
Services/Consultants Responsibilities
cross-training and
staff development
for 2014/15
Given staffing
shortage and
workload surplus,
Requesting
additional onetime funds to
cover the cost of
engaging project
support
workshops
Enhanced
staff development
& cross-training
Completed
projects
additional one
time = $2500
Estimated
on-going
cost=$10,000
OneTime:
$17,500
On-Going:
$30,734
BUDGET
REQUESTS
TOTAL:
$48,234
Additional Comments or Discussion:
In addition, the HR department anticipates an approximate ending balance of $10,000 and we request to carry over
these funds (and any unanticipated ending balance) to 2014/15 to cover costs associated with:
•
•
•
•
Project-based Professional services/Consultants
HR staff overtime & pay out for unused non-work time
Recruitment Related Advertising Costs [$5,000 due to SantaCruzjobs.com on July 1, 2014
Attachment: Professional/Staff Development Activities 2013/14
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