Cabrillo College
ASSISTANT DIRECTOR OF COMMUNITY AND CONTRACT EDUCATION
CLASSIFIED ADMINISTRATOR
JOB DESCRIPTION
The Assistant Director of Community and Contract Education assists in the management and supervision
of the Cabrillo College Community and Contract Education Program and other fee-supported programs.
SCOPE
Under the direction of the Director of Community and Contract Education, the Assistant Director of
Community and Contract Education is responsible for overseeing, developing and executing training,
consulting, and contracts with business and industry, including fee-based and apportionment supported
instruction; works with businesses to identify training needs; coordinates the development of training
curriculum; identifies and oversees the contract employment of qualified instructors, trainers, and
consultants; and manages the sales and delivery of training services. The Assistant Director of
Community and Contract Education also oversees selected programs within the Community Education
Program, such as professional development courses; manages selected industry partnerships and
facilitates communication between industry and the college.
EXAMPLE OF DUTIES
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Manages strategic business partnerships and serves as a liaison between businesses and the
college, including oversight of specified industry partnerships (E)
Initiates and coordinates systematic outreach and communication activities with the business
community to develop training and development contracts that meet community needs and
maintain and enhance the college image (E)
Assesses client needs and interests to develop and plan training and non-training interventions
(e.g. coaching, consulting, facilitation and project work) (E)
Responds to company inquiries and makes various presentations related to employee
performance improvement (E)
Develops, plans, directs, and implements a balanced curriculum of fee-supported and Contract
classes and events that promote the educational goals of the college (E)
Ensures that all community education courses and activities enhance the image of the college in
the community and activities appropriately complement credit course offerings of the college (E)
Coordinates contract education classes in cooperation with instructional divisions and with
consultants; oversees the development of curricula as needed for training programs (E)
Manages contract revenue streams and maintains accurate and up-to-date budgets for
customized training contracts to ensure a self-supporting program (E)
Performs business consulting and training services as needed including developing instructional
resources such as course outlines, participant guides, and job aids (E)
Ensures the quality of contract training and professional development programs; evaluates
training and program effectiveness (E)
Reviews, negotiates, and approves contracts, contract education fee-supported instructor
agreements and other relevant business agreements (E)
Develops and maintains appropriate databases, files and records in support of customized
training and employee performance improvement projects (E)
Assistant Director of Community and Contract Education
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EXAMPLE OF DUTIES (continued)
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Recruits, selects, trains, supervises, and evaluates staff and instructors who provide contract
education and professional development program services; evaluates classified support staff (E)
Develops and manages open enrollment professional development programs and courses.
Provides consulting and training services for college departments, classified and administrative
staff (E)
Develops, manages, promotes and ensures the success of selected programs within the
Community Education portfolio (E)
Assists in the preparation of the Community and Contract Education program annual report, and
other reports and analyses as required; makes presentations before the Governing Board and
other groups as required (E)
Interprets and maintains compliance with pertinent federal, state, and local laws, and contractual
regulations (E)
Participates in professional organizations and keeps abreast of current ideas, research, practices,
and trends (E)
May act on behalf of the Director of Community and Contract Education in his/her absence
Serves on various college committees and participates in professional organizations as
appropriate to assignment.
Performs related duties as required or assigned.
(E) = designates essential functions
QUALIFICATIONS
Education and Experience:
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Bachelor’s degree from an accredited college or university preferably in business or public
administration, education, communication studies or related field
Two years of increasingly responsible experience working in the field of contract training and
organizational development
Knowledge of:
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The mission of a comprehensive community college
Applicable laws, rules, regulations, policies, and practices related to similar fee-based community
or contract education program
Budgetary and financial recordkeeping principles and practices
Principles and practices of program organization and administration
Principles and practices associated with organizational development, applied adult learning
theory, performance improvement, project management, program planning and implementation
Principles and practices of employee training, supervision, and evaluation
Effective leadership and managerial techniques, including good interpersonal skills such as tact,
patience, and courtesy
Effective oral and written communication skills
Modern office practices and procedures, methods and comprehensive knowledge of computer
equipment and various software applications such as word processing, spreadsheet, and
database management
Assistant Director of Community and Contract Education
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Knowledge of: (continued)
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Safe work methods and safety precautions related to the work
Sales and marketing principles and practices for service-oriented products
Effective procedures for providing a high level of customer service
Sensitivity to and an understanding of diverse academic, socioeconomic, ethnic and cultural
backgrounds
Ability to:
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Exhibit leadership in management, planning, collaborating and organizing
Establish and maintain cooperative working relationships with campus and community groups
and motivate positive and productive working relationships
Assess business needs and create training plans and budgets
Develop sources of revenue and manage expenditures in order to maintain a balanced budget
Communicate effectively orally and in writing; including making professional business and sales
presentations and leading meetings
Write program proposals, grant applications, and sales materials
Work collaboratively with college and District personnel
Effectively manage and prioritize multiple tasks and duties
Consistently perform under the pressure of deadlines and other administrative demands
Recruit, select, train, supervise and evaluate assigned staff
Design and implement strategic plans
Develop and maintain systems for tracking and reporting of information
Interpret and apply District policies and regulations
Operate microcomputer and office automation software, and working with cloud-based
applications and other applications that allow for increased collaboration
Desirable:
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Master's degree from an accredited college or university in organizational leadership, business,
public administration, education, communication studies or a related field.
AUTHORITY AND RESPONSIBILITY
The Assistant Director of Community and Contract Education is responsible for planning, coordinating,
supervising, training, and evaluating assigned staff.
Established: August 27, 2014