Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc Total on Roster: 19 Votes needed for simple majority vote: 50% + 1 = 10 Votes needed for 2/3 majority: 13 Location: Watsonville Campus Room 4360 Date and Time: Thursday, September 15th, 2011 3:30 pm – 7:00 pm Student Senate Minutes The Cabrillo College Student Senate held a meeting on Thursday, September 15 th, 2011, at 3:30pm, at the Watsonville Campus in Room 4360. These are the minutes reflective of that meeting. Item VII A Motion Yeas Nays Abstains Result Motion to approve $500 from the Programs Account to help fund a field trip for the CG 51Intro. To College at the Watsonville Campus so that they can visit several colleges and universities. 15 0 1 passed Motion Yeas Nays Abstains Result Motion to approve $500 from the Programs Account to help keep the Pool open to Faculty and Students on Fridays for the entire year. This money will be used for a lifeguard. 16 0 0 passed Motion Yeas Nays Abstains Result Motion to suspend the Bylaws so that the candidates for the open Senator-At-Large seat may speak to the Senate. 11 4 1 passed Motion Yeas Nays Abstains Result 4 - - Not passed Motion Yeas Nays Abstains Result Motion to approve Summer for the senator-at-large position. . 5 - - passed Motion Yeas Nays Abstains Result Motion to amend the motion for AGS funding for the Teacher Staff Appreciation Dinner that AGS hosts. The new motion will now be to approve $500 from the Programs Account for the yearly Teacher Staff Appreciation Dinners that AGS hosts. . 9 2 5 passed Item VII B Item VIII A.1a Item VIII A.1b Motion to approve Jillian for the senator-at-large position. . Item VIII A.1c Item VIII Ba Student Senate Meeting Minutes 9.15.11 . Page 1 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc Item VIII Bb Motion Yeas Nays Abstains Result Motion to approve $500 from the Programs Account for the yearly Teacher Staff Appreciation Dinner that AGS hosts. 12 1 3 passed Motion Yeas Nays Abstains Result Motion to amend the motion for the AGS State Convention funding. The new motion would ask for approval for $1500 from the Conference Account to pay for the registration costs for its members to attend the AGS State Convention held in the spring. 11 0 5 passed Motion Yeas Nays Abstains Result Motion to approve $1500 from the Conference Account to pay for the registration costs for its members to attend the AGS State Convention held in the spring. 11 1 4 passed Item VIII Ca Item VIII Cb I. Call to Order A. Roll Call 3:35pm by Charlotte Achen Executive Officers Vice President: Oleksii Chuiko-Tardy (3:37pm) Treasurer: Joseph Gomez-Present Legislative Representative: Gaby Avila-Present ICC Chair: Ivan Sumano-Vargas-Present Senators-At-Large Stephanie Petrillo-Present Sharon O’Connor-Present Arthur O’Reilly-Present Chris Steele-Present Sage Goncharoff-Tardy (3:37pm) Laura Hunerberg-Tardy (3:37pm) President: Charlotte Achen-Present Trustee: Joseph Watkins-Tardy (3:37pm) Watsonville Representative: Joshua Riparetti-Present Scotts Valley Representative: Stephen Venegas-Absent Kathybelle Barlow-Present Darwin Constantino-Present Jennifer Venegas-Present Jesse Collins-Present James Williams-Present Advisors Sesario Escoto-Present Flor Chacon-Present II. Adoption of the Agenda 3 minutes Questioning for potential new senators will be extended to 9 minutes. Agenda approved unanimously. III. Approval of the Minutes A. September 8th, 2011 Minutes accepted with few changes, which have been updated. Minutes were approved by a vote of 11 yeas and 1 nay IV. Public Comments This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda. There will be a limit of five (5) minutes per speaker. No public comments Student Senate Meeting Minutes 9.15.11 3 minutes each Page 2 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc V. Committee Reports 3 minutes per committee The senate t-shirts are here! See Stephanie if you have not gotten yours yet. The Budget Committee meeting was cancelled this week due to Welcome Week. During the Executive Meeting held last week, a letter was drafted that would be sent out to speakers that we would like to have come to our meetings. There was an unofficial bylaws meeting held yesterday when penalty responsibility and misuse of public funds were discussed, however no conclusions were made as these are very debatable issues. Discussion was also held about having Senator Reports be written reports that can be gathered together and read briefly at each minute in order to shorten the length of time to get through them. The Cabrillo College budget has been passed and is completely finalized and Trustee Watkins can provide you a copy to review if you would like. The first PR committee meeting will be tomorrow at 3pm. VI. Special Items A. Print on Demand Video Information / Discussion D. Constantino 10 Minutes Senator Constantino played for the Senate the YouTube video called The Espresso Book Machine, which explained how the printer works for print-on-demand books. This machine is much more advanced than just a multi-page printer; it binds the book, costs just pennies per page, uses standard toner and paper and creates entire books in just minutes. Some instructors use only certain chapters from a book, and there are options available to print some and not all chapters if desired. In addition to being a benefit to the students, this could also generate revenue from the community, as self-published authors will have the opportunity to print their own books. The Bookstore has the money in their reserve to renovate, and the cost for this machine would come from that budget. Every student would have access to this machine, and there will be on call technical support for any rare circumstances when the machine would require repair. Time extended by 5 minutes by approval of 10 yeas, 5 nays. This print on-demand system is already in use on university campuses, and there have not been any issues that the schools have reported. We need to approach the Bookstore and get approval on this before we can make a point of action. VII. B. Myedu.com Information / Discussion G. Avila 10 Minutes We have already approved the use of this service on campus. Sesario has contacted the IT department and the Vice President regarding putting our logo on this website, but he has not received word back from them yet. When we are ready to move forward we will have the representative from Myedu come out to campus and speak to us, providing answers to questions we may have and also providing us posters to hang on campus. Sesario will also speak with the representative from Myedu to determine where the one dollar profit for each student will go to. Email Gaby if you have any questions that you would like to discuss with the representative, as she will actually be going out of town for two months so we will need to expedite this quickly. C. Supporting Proposition 1481 – Oil Extract. Fee Information / Discussion G. Avila 10 Minutes You are encouraged to get signatures for this proposition if you feel that is a good idea. On each sheet of five signatures, each person must be a registered voter of the same district. You are encouraged to discuss this in the classroom if your instructors allow it, and should you have not watched the email Gaby sent, or if you have additional questions, you can email Gaby. Old Business A. Campus CG51 Field Trip Information / Action J.Riparetti 5 Minutes This item is up for discussion / possible action regarding the approval of $500.00 from the ____ Account to help fund a field trip for the CG 51 – Intro. to College at the Watsonville Campus so that they can visit several colleges and universities. Senator Riparetti moves to approve $500 from the Programs Account to help fund a field trip for the CG 51- Into. To College at the Watsonville Campus so that they can visit several colleges and universities. Senator Barlow seconds the motion. It was discussed whether the business office could put a hold on this, and was determined that unless we do something illegal, the business office won’t intervene with our financial decisions. This fund would help fund about 1/3 of the cost for the transportation for the students who really need this, and the students will still be responsible for 2/3 of the total cost of the field trip. Motion goes to vote. Student Senate Meeting Minutes 9.15.11 Page 3 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc Item VII A Motion Yeas Nays Abstains Result Motion to approve $500 from the Programs Account to help fund a field trip for the CG 51Intro. To College at the Wastonville Campus so that they can visit several colleges and universities. 15 0 1 passed B. Keeping Pool open on Fridays Information / Action J. Riparetti 5 Minutes This item is up for discussion / possible action regarding the approval of $500.00 from the ____Account to help keep the Pool open to Faculty and Students on Fridays for the entire year. This money will be used to pay for a lifeguard. Senator Riparetti moves to approve $500 from the Programs Account to help keep the Pool open to Faculty and Students on Fridays for the entire year. This money will be used to pay for a lifeguard. Senator Petrillo seconds the motion. This short window of time on Fridays is the only window that is not booked already. The pool is heated. Motion goes to vote. Item VII B VIII. Motion Yeas Nays Abstains Result Motion to approve $500 from the Programs Account to help keep the Pool open to Faculty and Students on Fridays for the entire year. This money will be used for a lifeguard. 16 0 0 passed New Business A. Appointment of New Senators 3 min. for Speech, 3 min. for Questions. 1. 1 Senator-at-Large Position Jerry has not officially stepped down by submitting a letter of resignation. The bylaws state that an opening must be posted for five days prior to being able to fill the position, and there are two students present who would like to fill the senator position. Vice President Chuiko moves to suspend the rules so that we may hear from the candidates today. Trustee Watkins seconds the motion. Item VIII A.1a Motion Yeas Nays Abstains Result Motion to suspend the Bylaws so that the candidates for the open Senator-At-Large seat may speak to the Senate. 11 4 1 passed Motion passed. Each candidate will have 9 minutes for questions following 3 minutes for a speech. Jillian: She organizes study groups and is involved in the book exchange. She grew up in Santa Cruz and has achieved an average of 400 hours of community service. Jillian wants to continue our quest for a green community. She is currently taking 17 units on Mondays and Wednesdays and her major is nursing. Jillian is moving to Hawaii in four months and cannot stay on the Senate for the entire year. She recognizes that she was late for this meeting as well as the last meeting, but ensures she will be early in the future. Jillian is setting up a Friday night Ladies craft night and wants to create a drug and alcohol program here on campus. She would like to put a donation box on campus to collect funds to have a DJ play during the day. Cynthia: Cynthia prefers to be called Summer. Summer is in the leadership club, and is a hypnotherapist. She would like to incorporate the Senate taking three deep breathes at the beginning of our meetings. She is writing a book and believed the world peace is very important. She has worked on presidential campaigns and worked door-to-door for greenpeace. Summer’s major is psychology and communications, and she states that she represents the ‘free thinkers.’ Student Senate Meeting Minutes 9.15.11 Page 4 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc She thinks it would be a great idea to broadcast our meetings online via satellite or video for the public, and wants to join sustainability committee and the governing board. The Senate decided to deliberate and discuss the candidates, as there is one open seat and two candidates. Five minutes were given for deliberation. Time was then extended for ten minutes by a vote of 13 yays, 4 nays. Deliberation continued, and motions went to vote to approve the candidates into the Senate. Item VIII A.1b Motion Yeas Nays Abstains Result Motion to approve Jillian for the senator-at-large position. 4 - - Not passed Item VIII A.1c Motion Yeas Nays Abstains Result Motion to approve Summer for the senator-at-large position. 5 - - passed According to the Bylaws, article 6, the candidate with the most votes will be brought into the Senate. You are encouraged to read your bylaws and learn them. Welcome, Summer, to the Student Senate. President Achen swears in Summer, the new Senator-At-Large. B. Teacher / Staff Appreciation Dinner Information / Action K. Barlow 5 Minutes This item is up for discussion and possible action regarding the approval of $1000.00 from the ______ Account for the yearly Teacher Staff Appreciation Dinner that AGS hosts Cedar, president of AGS, explained that annually the AGS invites faculty and staff to come to the cafeteria for a catered dinner. The money requested would cover catering costs. It is expected to have about 100 faculty and staff present at the event. Senator Barlow moves to approve $1000 from the Programs Account for the yearly Teacher Staff Appreciation Dinner that AGS hosts. Senator Venegas seconds the motion. There is some concern that $1000 is a bit high because AGS would be responsible for only $420 towards the event. Trustee Watkins moves to amend the motion to $500 instead of $1000. Treasurer Gomez seconds the motion. Item VIII Ba Motion Yeas Nays Abstains Result Motion to amend the motion for AGS funding for the Teacher Staff Appreciation Dinner that AGS hosts. The new motion will now be to approve $500 from the Programs Account for the yearly Teacher Staff Appreciation Dinners that AGS hosts. . 9 2 5 passed Motion Yeas Nays Abstains Result Motion to approve $500 from the Programs Account for the yearly Teacher Staff Appreciation Dinner that AGS hosts. 13 1 3 passed Item VIII Bb Student Senate Meeting Minutes 9.15.11 Page 5 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc C. AGS Spring Convention Information / Action K. Barlow 5 Minutes This item is up for discussion and possible action regarding the approval of $2400.00 from the_______ Account to pay for the registration costs for its members to attend the AGS State Convention held in the spring. Senator Barlow moves to approve $2400 from the Conference Account to pay for the registration costs for its members to attend the AGS State Convention held in the spring. Senator Petrillo seconds the motion. This account is defined as the account by which to help fund clubs that would like to attend a conference. It was discussed whether participants would be responsible for the fees should they fail to be in attendance after stating they would originally, and the AGS has stated that yes, those students would be held responsible for those fees. Gaby moves to adjust the amount from $2400 to $1500. Alex seconds the motion. Item VIII Ca Motion Yeas Nays Abstains Result Motion to amend the motion for the AGS State Convention funding. The new motion would ask for approval for $1500 from the Conference Account to pay for the registration costs for its members to attend the AGS State Convention held in the spring. 12 0 5 passed Motion Yeas Nays Abstains Result Motion to approve $1500 from the Conference Account to pay for the registration costs for its members to attend the AGS State Convention held in the spring. 13 1 4 passed Item VIII Cb D. Written Committee Reports Information / Discussion C. Achen 10 Minutes This item is up for discussion regarding the written reports that all Internal and Ad-Hoc committee chairs must submit at the end of each month. Those who are chairs for internal and adhoc committees are responsible to turn in a report at the end of each month. This report can include what you may need help with, what you have done, what you may need support with etc. You can submit these reports to Alex. This is already in our bylaws and we should have been doing this up to this point, so please be sure to turn the reports in. You don’t even have to actually print out the report and hand it to Alex, as everyone will soon have access to a drop box where you can store these documents in a shared folder. This shared folder will also include the minutes and agendas and other reports to assist future senates as well as our own. Ivan has sent out an email regarding the drop box. IX. Reports (Every other name is Bold for Easy Reading) Executive Officers, Senators, Advisers report on Senate Activities. A. 3 minutes ea. Executive Officers President: Charlotte Achen: If you don’t have anything to say in your report, it’s okay! A suggestion would be to write out your report ahead of time so that we are not wasting much time in the meetings. Next week there will be town hall meetings. The first one is Wed. Sept. 21 at 2pm and the second one is Thur. Sept. 22 at 11am. Both meetings will be held at the Sesnon House. You are encouraged to go to at least one of them. Thank you to everyone who helped with Welcome Week! We apologize for the delay with the business cards as we had to switch companies that we will be getting them from. Also, if you have Jerry on your email lists, please remove him per his request. Vice President: Oleksii Chuiko: Congrats Summer and welcome to the Senate! We approved an amended item last week allowing the Wellness Fair the funding they needed assuming they would host their event outside. After returning to them with the amended approval, they have expressed frustrations that they will be unable to host this event outside this year since they had already been planning to host it in the cafeteria. They are happy to move the event outside next year, but they do not have time to prepare to move the event outside this year. They have suggested having people posted in the quad and outside near SAC East to advertise to the students to send them into the cafeteria. We will have to amend this back to the original statement in order to allow the funding to work out for the event. Also, we already have the drop box folder set up, and Alex will email you the link to connect to the Student Senate Meeting Minutes 9.15.11 Page 6 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc shared folder if you haven’t done so already. Thank you especially to Sharon and Gaby for their extended help with Welcome Week. And congratulations Ivan for passing the ICC portion of the bylaws yesterday! Great job Watsonville Represenative Ripparetti; it is great to see you contributing so much! Treasurer: Joseph Gomez no report Legislative Representative: Gaby Avila: I encourage you to look at the bylaws in your binder and to please follow the rules correctly. I would like to ask the bookstore committee chair to please email us the information regarding the survey about the print on demand system. Congrats Ivan for being an awesome chair for the ICC, and congrats to Sharon for such a great job during Welcome Week! She was there the entire day on Tuesday, and I brought in some candies for her as a token of my appreciation. Thank you! Student Trustee: Joseph Watkins: Sharon did an awesome job during Welcome Week! Tomorrow, the textbook committee will meet at 2:45pm. Just a reminder you do not need to second a motion if you are not interested in it. Congratulations to Summer! Inter-Club Council Chair: Ivan Sumano-Vargas: Thank you for showing your appreciation. I did get the ballots passed and there are 13 clubs that are chartered. I mentioned to them that forgiving the $1000 loan didn’t pass so I told them they have to pay back the loan and they said they would. The bike coop also requested $500 for supplies which was passed. Watsonville Representative: Joshua Riparetti: no report Scotts Valley Representative: Stephan Venegas: not present B. Senators-at-Large Stephanie Petrillo: Wear your t-shirts often! Jennifer Venegas: Congrats on Welcome Week! Sharon O’Connor: Thank you all for your support and enthusiasm during Welcome Week! I am now starting to chair Second Harvest. Arthur O’Reilly: Come to PR tomorrow at 2:30pm, and remember the Faculty Senate meets next Tuesday; Sharon and Ivan kick ass! Kathybelle Barlow: Thank you Sharon for awesome work, thank you stef for awesome t-shirts! Darwin Constantino: Summer, welcome; come to me to get situated. Welcome Week was fun and everyone did a great job. For bookstore committee- I will be emailing you info but also the upcoming meeting if they ever chose a date I will get it to you; my physics teacher is holding an event about accelerated learning techniques- get info from me. Homework committee- started off really small just a few of us doing homework…we have really smart people in different fields involved so if you have any help studying we have someone who can help you! Chris Steele: SAC meeting is going to be held on Mondays (not this week) Jesse Collins: no report Sage Goncharoff: not present James Williams: not present Laura Hunerberg: Welcome Week was awesome. Summer: Thank you everyone. I feel bad for the other girl. She was so sweet. I watched you all during welcome week- you are all great. I am available to all of you so if you have too much and need me to step up just let me know. I also want to help with the Wellness Fair. C. Advisors 5 minutes ea. Sesario Escoto: We also had a successful Welcome Week at the Scotts Valley Center! Again we need the roster updated and I will need a copy of it quickly. We should all try to wear our Senate t-shirts regularly on Thursdays. We need to add to the bylaws something regarding resignation and whether it must be written or if verbal will be accepted. Personally I think you should get it in writing so there is no question about it in the future. Students in the Leadership Class now that it is important to take notes during meeting; maybe keeping the reports together for the committees and meetings in a 3-ring binder would be a helpful idea. Flor Chacòn: During the time I have been here, this was the best Welcome Week! You had great collaboration and good leadership and support of each other. Continue to support each other all the time. As for the SAC Student Senate Meeting Minutes 9.15.11 Page 7 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc challenge, has anyone got their 5 contracts yet? Let’s get on this! Also, we had a club here asking for money and you are saying “No, you cannot have all of the money.” What are you doing with the money that you decided not to give him? I am happy to hear about the homework committee. It is great to see you building relationships and friendships. I want each of you to succeed in your passions, but when you aren’t reading your bylaws are you are extending your rules for ‘elections’ when it isn’t ‘elections,’ it’s ‘filling vacancies,’ I worry that you have not read them thoroughly. I encourage you to read and learn your bylaws so that you are familiar with the procedures and you know what you are doing. Be sure to use the correct terms as well! X. Agenda Building 3 minutes XI. Adjournment 6:04 pm Student Senate Executive Meeting Agenda (To be held after the Student Senate Meeting) XII. Call to Order at 6:15 pm A. Roll Call Executive Officers President: Charlotte Achen- Present Vice President: Oleksii Chuiko- Present Treasurer: Joseph Gomez- Present Trustee: Joseph Watkins- Present Legislative Representative: Gaby Avila- Present Watsonville Representative: Joshua Riparetti- Absent ICC Chair: Ivan Sumano-Vargas- Present Scotts Valley Representative: Stephan Venegas- Absent Advisors Sesario-Present Flor-Present XIII. Adoption of the Executive Agenda XIV. Approval of the Executive Minutes XV. Regular Business A. Attendance from Last Meeting 10 Minutes B. Discussion of Meeting 30 Minutes Sesario: I prompted you twice to read your bylaws and you didn’t do it; what ideas do you have on this? You approved to suspend the rules on the wrong things today. My biggest issue with this was that no one opened the bylaws binders even after you were prompted to do so. Flor: Someone got appointed today and nobody knew it during the voting; you didn’t even realize what you were doing. You were under the impression the voting was 2/3rds and you were prompted to then look at the bylaws but nobody did. This is basic procedure and you should be familiar with it. This is also a learning situation for you. Why wouldn’t you want to approve them? Were they not meeting your standards? You never have enough people power and you are still in school. Maybe you need to change the amendment to say the majority of those voting for a candidate will win but the current bylaws do not allow you to pick no one when there are more than one candidate. I advise you to amend this and clarify how you would like the bylaws to read regarding this issue. In addition, remember everyone who wants to be involved in the Senate can be by joining committees; you don’t only have to be a Senator. It is a matter of responsibility that we get receipts for the money we pass out and not just do transfers anymore. It is a concern that we do not increase the paperwork. We should table this idea for the next agenda so that we can discuss it more. XVI. New Business XVII. Advisors Reports Student Senate Meeting Minutes 9.15.11 5 Minutes ea. Page 8 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc Sesario Escoto: I am happy that you are producing a lot. You’ve got great reviews from the cabinet and from your presence with the faculty senate and your commentary there. What you have verbalized there is being discussed by the President and the VP; they know you care about the textbooks and the bookstore and the stroke centers. I encourage you to have a presence in these meetings and CPC is going to be the next one. Flor Chacòn: You guys are doing a great job and you are gaining a good reputation in the administration and the whole school. Since I have been here, this is the best you have done. XVIII. Executive Agenda Requests Adjourned 6:35pm Student Senate Meeting Minutes 9.15.11 Page 9