Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Total on Roster: 20
Votes needed for simple
majority vote: 50% + 1 = 11
Votes needed for 2/3 majority: 13
Location:
Aptos Campus
6500 Soquel Dr., Aptos, CA
SAC East, Room 225
Date and Time:
Thursday, February 2nd, 2012
3:00 pm – 6:00 pm
Student Senate Minutes
The Cabrillo College Student Senate held a non-mandatory meeting on Thursday February 2nd, 2012.
The meeting was held at the Aptos Campus. These are the minutes reflective of that meeting.
Item
IX A
Motion
Motion to approve $400 from the Programs account to purchase snacks and water to hand
out for the first week of school.
I.
Yeas
Nays
Abstains
Result
14
0
0
Passed
Call to Order at 3pm
A. Roll Call
Executive Officers
Vice President: Oleksii Chuiko-Absent
Treasurer: Joseph Gomez-Present
Legislative Representative: Gaby Avila-Absent
ICC Chair: Ivan Sumano-Vargas-Present
President: Charlotte Achen-Present
Trustee: Joseph Watkins-Present
Watsonville Representative: Joshua Riparetti-Absent
Scotts Valley Representative: Stephen Venegas-Present
Senators-At-Large
Stephanie Petrillo-Present
Sharon O’Connor-Present
Arthur O’Reilly-Absent
Chris Steele-Present
Sage Goncharoff- Present
Laura Hunerberg- Present
Kathybelle Barlow-Present
Darwin Constantino-Present
Jennifer Venegas-Present
Jesse Collins-Present
James Williams-Absent
Summer Maiorino- Absent
Advisors
Sesario Escoto-Absent
Flor Chacon- Present
II.
Adoption of the Agenda
3 minutes
New Business Item B will be presented by Kathybelle instead of Sharon. Treasurer Gomez moves to approve the agenda,
and Senator Barlow seconds this. The agenda is approved unanimously.
III.
Approval of the Minutes
3 minutes
A. December 8th, 2011
Trustee Watkins moves to approve the minutes, and Scotts Valley Representative Venegas seconds this. The
minutes are approved unanimously.
IV.
Public Comments
This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda.
There will be a limit of five (5) minutes per speaker.
Hanson, a junior from Delta High School, is present to observe the meeting. The senate welcomes Hanson.
V.
Announcements
5 Minutes
The Borrow-A-Book program has moved to Sesario and Dennis’ offices, and all of the books are in SAC East now. There
is much help needed to run this program, so any senate member or club member who is interested in helping is
encouraged to talk to Sesario or Lois. The fax machine is also ready to go, so please fill out the times you are available, or
what your office hours are so that we may post this information. See Jesse to tell him what times work for you.
Student Senate MINUTES 2.2.12-1
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
VI.
Special Items
A.
VII.
Communications Workshop
Info. / Discuss.
D. Navarro
65 Minutes
A bio-reaction is something that occurs during communication that may affect the alignment of the conversation. In order
to get effective communication with another person, it is important to recognize when these bio-reactions are taking place,
so that both parties are communicating within alignment. Each person sees, views, and reacts to things differently, and
this is important to keep in mind. In addition, there is a difference between listening to what someone is saying and
actually hearing the point they are trying to make. When a disagreement occurs, try to determine how both parties align
on the topic, then act on it and adjust it. This is called the Cycle of Value. Usually, instead of doing that, we follow a Cycle
of Waste, when we disagree, defend and then destroy. Listening is what is going to play a key role in determining which
cycle you follow in your conversation. Great leaders are people that have heart and know how to listen at a very deep
level and those are the people other people want to work for and with. Bio-reaction is the Cycle of Waste. A stimulus leads
to the amygdala senses threat, which kicks in right away, like when you think something IS that which it IS NOT. You
know you are there when your heart starts racing, you get sweaty palms, and you want to run. You go into
flight/freeze/appease. This is not something you can choose to do or not do; it is a natural part of the brain’s activity. If you
are aware of this, you have a choice. If you don’t become aware of your bio-reaction, it is virtually not possible to be able
to communicate effectively. When you find yourself in bio-reaction and you want to get out of it, first, you need to breathe.
Then you need to ask questions and go into inquiry. If you are in bio-reaction, you are not on the Ladder of Listening; in a
sense you are just standing on the ground looking at the ladder. The 1 st prong is CONTENT; you hear the facts and what
the other person is saying. The 2nd prong is COMPASSION; you are standing in the other person’s shoes and you are
listening for the spirit of what they are saying. The 3 rd prong is ESSENTIAL PURPOSE; when you hear the purpose the
person is presenting. The 4th prong is INTERSECTION of what you are saying and what you are doing as a group. Watch
yourselves in meetings, and when someone says something and it turns into bio-reaction, repeat back to them the
concern or need or purpose that they are putting out, and it will shift the conversation and calm the situation down. When
people perceive that you are aware of and sensitive to their purpose and concerns, they communicate and collaborate.
This is value. Remember that language is only 7% of communication, and that you should always consider perception.
Committee Reports
3 minutes per committee
The Couch Committee met and had decided on a style of chairs and couches, but the business office employee met with
the representatives from the place we are buying from and they don’t think the layout we had decided on will look good.
The rep is coming back again next Wednesday at 9:45am in SAC East if you would like to join the discussion.
The Budget Committee will have their first semester meeting in March.
Welcome Week sent out a sign-up for volunteers. The event is Tuesday, February 14 th- Thursday, February 16th.
Thursday’s event will be held at the Watsonville campus.
VIII.
Old Business
IX.
New Business.
A.
Snacks for first week of Semester
Info. / Action
C. Achen
3 Minutes
This item is up for discussion / possible action regarding the approval of $400.00 from the ___ Account to purchase
snacks and water to hand out for the first week of school. Last semester this was done and it brought a larger awareness
of the Student Senate.
Senator Barlow moves to approve $400 from the Programs account to purchase snacks and water to hand out for the first
week of school, and Scotts Valley Representative Venegas seconds this and it moves to discussion. This is separate from
Welcome Week and was a great idea last semester. It was decided that half of the snacks would be healthy. This item
moves to vote, and is approved unanimously.
B.
Welcome Week
Info. / Discuss.
S. O’ Connor (Kathybelle)
10
Minutes
The next meeting will be next Thursday before this meeting starting at 2pm in the SAC East. Sign-up sheets are going
around and please sign-up for what you can. Sonya from the Sustainability Club told us about a media event she is having
in front of the bookstore starting at 10am on Tuesday and we would really like to have a presence at that as well. We
could hand out the bags if we want to at that event. Welcome Week runs 11:30am-2pm on Tuesday February 14thThursday February 16th. Thursday’s event will be at the Watsonville campus. There is a sign-up sheet for these events.
Darwin is the head of the entertainment and head of advertising and he has done a wonderful job on flyers. Also, 88 Keys
will be playing on either Tuesday or Wednesday or possibly both days. We will be having pizza on Tuesday and burritos
Student Senate MINUTES 2.2.12-2
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
on Wednesday and Thursday. Scotts Valley will also have pizza. We are going to use the popcorn machine on Tuesday
with the pizza. Pizza and burritos will be free with the SAC card and will cost an undetermined amount. This amount will
be discussed at the next meeting. The next committee meeting is at 2pm before next week’s Senate meeting. Darwin is
looking into a bouncy house for Welcome Week as well, and we will be talking about that at the next meeting. Kathybelle
will not be able to attend the event Wednesday so extra help is needed that day.
C.
Spring Semester Planning
Info. / Discuss.
C. Achen
15 Minutes
This item is up for discussion regarding looking at this semester, what will be going on, and if there is anything else that
we as a Student Senate would like to do.
Sheets were passed out explaining the events already scheduled for this semester. Watsonville meetings will now be held
in the multipurpose room so we will be setting up our own chairs and tables; we will be busy and have given the dates out
ahead of time so plan accordingly. Put these items in your calendar ahead of time. Our last meeting will be May 24th and
that will be when we swear in the new senate.
D.
Student Senate Goals
Info. / Discuss.
C. Achen
30 Minutes
This item is up for discussion on the goals we decided on last summer. Have we made progress in them? If not, what
should we change?
Overall, we have made some great progress on our goals. We need to ensure that we can keep the Borrow a Book
program on campus. We should send out a school-wide email soon, prior to the semester starting preferably, to let them
know this is available. We could put flyers in mailboxes or consider writing this information on all the blackboards to let the
students know about it as well. We could use more presence in the Faculty Senate. We should be talking to them about
textbook services. We need to update the inventory list on what books are available. Senator Barlow motioned to extend
time by three minutes and Scotts Valley Representative Venegas seconds the motion. This went to vote and was not
passed with a vote of all opposing votes with 2 yeas. We should hold each other accountable for attending our meetings
and even remind each other of the meetings. The CPC meetings are Wednesdays from 2-4pm every week. The Budget
Meeting will be Monday at 5pm at the Sesnon house. They will have food and coffee and tea and we would like to see
some additional faces there. The bookstore got a new manager but they haven’t been looking into different textbook
programs so there isn’t much to fund. In addition, we have less than 30% of our budget remaining in the 71 Account. We
should try to improve our presence at other club and other campus events. A goal we will have is to all wear our shirts on
the same day. More advertising at Watsonville and Scotts Valley would be helpful in promoting the Senate. We discussed
considering holding an event at Scotts Valley campus or having a meeting there as well. The PR committee will now be in
charge of making the senate more visible on campus, as Arthur resigned from being a senator. There is significant
interest in holding a meeting outside, regardless of the location, so this item was added to next week’s agenda to discuss
it. We cannot forget about bring a buddy day. We need to continue to edit and update the bylaws but need to bring those
issues to the bylaws meetings and not to the senate meetings. The meeting norms have been emailed out, and we have
approved them and they have been posted. We did not review and evaluate them over the winter. Senator Steele
motioned to extend time by five minutes and Scotts Valley Representative Venegas seconded the motion, but it was not
passed by a vote of 5 yeas, 7 nays. It would be nice to add helpful reminder to each other to check our emails and also
please remember to turn in your written report for each committee.
X.
Reports (Every other name is Bold for Easy Reading)
Executive Officers, Senators, Advisers report on Senate Activities.
A.
3 minutes ea.
Executive Officers
President: Charlotte Achen Thanks for being here. 95% of the work is done by only a small fraction of the group.
There is a not a lot of full participation and I expect you to participate even in small ways. Arthur will not be returning,
and Jesse will be stepping down next week so there will be some changes.
Vice President: Oleksii Chuiko absent
Treasurer: Joseph Gomez MLK meeting is going to be at 12noon tomorrow (Friday) and I will try to have an up to
date budget; this meeting will be held here.
Legislative Representative: Gaby Avila absent
Student Trustee: Joseph Watkins I hope that your break was good and I hope we have a great start to the
semester- in regards to school I hope we can update our school schedules so we can know when everyone is
available. Mentor program- I want to bring that on the floor while I still have time at the beginning of the semester and
I think we can all help each other catch up on speed. We can help those who have been through some hard times.
Welcome to our High School Rep; please come back and let us know if you have any questions.
Inter-Club Council Chair: Ivan Sumano-Vargas no report
Watsonville Representative: Joshua Riparetti absent
Student Senate MINUTES 2.2.12-3
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Scotts Valley Representative: Stephan Venegas We had a family issue last semester that was difficult for us to go
through and we are glad to be back. Thank you for understanding.
B.
Senators-at-Large
Stephanie Petrillo I remember we said something about how reports are going to go. I would like to know what the
boundaries are. I am really excited for another semester. Nice to see you all! I will be here more than last semester
and will be in the office.
Jennifer Venegas Thank you to Kathybelle and Stephan as I was unable to attend for Welcome Week- you did a
great job. Thank you for taking the responsibility.
Sharon O’Connor We did the Second Harvest contest with the senate; the awards were given out. I don’t have the
final count yet for the money; but we broke our goal. Charlotte had the highest. Sarah was the second highest.
Jesse was third. Joseph Gomez was fourth. Laura helped with the farmers markets and worked her butt off so I am
treating her to lunch as well.
Arthur O’Reilly absent
Kathybelle Barlow I hope everyone had a great break and got in all the classes they need. I will be staying on the
senate because I changed my schedule. Welcome Week committee is going great and so is MLK committee and the
CCLC conference was awesome and we had a lot of fun and got to talk to a few Senators and Assemblypersons. We
received a tour of the senate which was pretty cool and we had a nice dinner with 3 of them and had some great
conversations.
Darwin Constantino The first PR committee meeting will be soon, hopefully. Have to check on the availability of the
other members- this is the first committee I am chairing. If anyone wants to join talk to me; I am going to be selective
and only let people who work be on my committee! The two ladies already on it have contributed greatly and they
have done a lot of work and I want to continue that. I have been working on the website a lot these last few weeks
and please look at the website and let me know what you want changed and relay that to me.
Chris Steele SAC- At the beginning; myself, Alex, Joseph Gomez, Stephan, Joshua, Darwin, Arthur- if anyone else
wants to join or if anyone wants to drop out let me know. I will be bringing some things to the senate that I would like
to discuss about students with depression and I am going to be looking into the committees I am already in so I can
focus my time on committees I feel more passionately about.
Jesse Collins I sent an email out to everyone; please read that and fill out times that you are available; you are going
to have to know your office hours anyway; which you could potentially put down your office hours for this. I have a
class conflict that is unavoidable but I still hope to get here at the end for reports so I can hear what’s going on, but I
will have to step down. I will still be seeing you though.
Sage Goncharoff no report/absent at this time
James Williams absent
Laura Hunerberg Couch committee is meeting next Wednesday at 9:45am in the lobby. It is important that we all
step up this semester so there isn’t a small group doing most of the work. We made the commitment so it is important
to be here.
Cynthia Maiorino “Summer” no report
C.
Advisors
5 minutes ea.
Sesario Escoto absent
Flor Chacòn I am excited about your goals. You can accomplish many of these in the next few weeks. Try to put
your best effort into everything. And remember we work as a team and feed off each other’s energy. Help each other
out and let’s start the semester well. Remember the good things; but let’s forget last semester and focus on Welcome
Week since we are really getting going on this. And MLK will also require a lot of energy from a lot of you. At the
conference we had a lot of fun, it was the spring annual and I have some handouts and hopefully Gaby will do a
PowerPoint about what we learned. The taxes will pass in semester; Look up what is going to be on the ballot; if it
passes we should be okay. Talk to those of us who went if you have more questions. I am happy; senators please
read the bylaws; if you didn’t complete 5 units last semester or didn’t make the 2.0 GPA, then you will not be
available to serve in the senate this coming semester. It is cumulative; overall. This is in our bylaws and it is there to
promote student success. If you have not met these guidelines you need to focus on that. If you are not okay, you are
not able to help anybody else. When you are okay, you are able to help others. Check your emails and come and see
me if you need my help.
XI.
Agenda Building
3 minutes
When to have meetings outside; bring a buddy day; review meeting; summarized printout list of when the
committees meet, who is chairing them, and who is on them; discussion item about senate efficiency and
possibly ideas for changing our bylaws (brainstorm) ; CCLC presentation; appointing new senators;
XII.
Adjournment
5:19 pm
Student Senate MINUTES 2.2.12-4
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Student Senate Executive Meeting Agenda
(To be held after the Student Senate Meeting)
XIII.
Call to Order at 5:23pm
A. Roll Call
Executive Officers
President: Charlotte Achen- Present
Vice President: Oleksii Chuiko- Absent
Treasurer: Joseph Gomez- Present
Trustee: Joseph Watkins- Present
Legislative Representative: Gaby Avila- Absent
Watsonville Representative: Joshua Riparetti- Absent
ICC Chair: Ivan Sumano-Vargas- Present
Scotts Valley Representative: Stephan Venegas- Present
Advisors
Sesario-Absent
Flor-Present
XIV.
XV.
XVI.
Adoption of the Executive Agenda
Approval of the Executive Minutes
Regular Business
A.
Attendance from Last Meeting
3 Minutes
Joshua was absent, Jesse was absent, Summer was absent.
Joshua provided no notice and is working down South. The vote to excuse his absence does not pass by a vote of 1
yea, 3 nays. This absence remains unexcused.
Summer was in New York and notified Charlotte ahead of time. The vote to excuse her absence does not pass by a
vote of 0 yeas, 4 nays.
It may be a possibility that Joshua and Summer may have exceeded the numbered of allotted unexcused absences.
This is to be noted in case further action is to be taken.
B.
XVII.
Discussion of Meeting
30 Minutes
Went well for us being out of town for a while- it was cool to see everyone here at a non-mandatory meeting and
seeing everyone involved. We need to be listening to each other more and it may be hard to do but it is good advice.
It was a huge point that this happens during a lot of meetings, but it is inadvertent actions taken on certain individuals.
You can say things like “I have these concerns,” but saying “You did that, you did this” we should be speaking directly
to that person. We have discussed this before and need to keep it in mind. Some of the information from the
presentation today was redundant to the information we heard in the past. Possibly we could discuss as a collective
who the presenters may be in the future to ensure we don’t sit through long speakers if we have already sat through
their presentations before. Future speakers should be discussed and approved with the whole senate. There was
also value with the presentation and people were engaged and interested. Reports- we should set the ball; please
keep this pertinent as information that is relevant to the senate. We should reiterate that. We discussed in the past
that starting at 6pm the senate can be excused; how will that work for executive board members? We did agree that if
it is 6pm, anyone can walk up and leave at any time. We asked the Delta rep if he would like to have a report as well,
so if no one has an issue with that, we will add his report to our agenda as well. There was a concern about holding
non-mandatory meetings and having significant items on the agenda. If we are discussing funds or taking action we
should consider that. For future senates maybe we should discuss which items are discussed during those meetings.
Maybe all meetings were money is approved would be mandatory. There is also the consideration of whether we can
make mandatory meetings off-season from the semesters.
Advisors Reports
5 Minutes ea.
Sesario Escoto
Flor Chacòn Absences- let’s make a sign or something that states when we are going to excuse absences and when we
are not going to; sometimes you excuse people for one thing and not excuse another person for the same thing. We
should provide a fair way to monitor this. We should treat everybody equally. Put it in the agenda for next week so we can
determine this so we can easily state, “Yes” or “No” about determining whether we will excuse an absence.
XVIII.
Executive Agenda Requests
Adjourned at 5:40pm
Student Senate MINUTES 2.2.12-5