Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc Total on Roster: 14 Votes needed for simple majority vote: 50% + 1 = 9 Votes needed for 2/3 majority: 10 Location: Aptos Campus VAPA Complex Date and Time: Thursday, March 8th, 2012 3:00 pm – 6:30 pm Student Senate Minutes NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate held a meeting on Thursday March 8th 2012. These are the minutes reflective of that meeting. Item Motion Yeas Nays Abstains Result VI A Motion to approve $1,146 from the Programs Account for one student and two faculty members to exhibit a competitively selected, ceramic sculpture at the prestigious conference of the National Council on Education for the Ceramic Arts in Seattle, March 24 th-April 1st. 10 0 0 Passed VII D Motion to approve $1000 from the 73 (Supplies) Account to purchase additional T-shirts as there are not enough available for the current senate. 11 0 0 Passed VII E Motion to approve $50 from the Programs Account to clean the mascot. 11 0 0 Passed I. Call to order A. Roll Call Executive Officers President: Charlotte Achen- Present Treasurer: Joseph Gomez- Present Student Trustee: Joseph Watkins- Present Watsonville Representative: (vacant) Vice President: Oleksii Chuiko- Present Legislative Representative: Gaby Avila- Absent Inter-Club Council Chair: Ivan Sumano-Vargas- Present Scotts Valley Representative: (vacant) Senators-At-Large Stephanie Petrillo- Present Sharon O’Connor- Present Chris Steele- Tardy at 4:45pm Steven Culver- Present Laura Hunerberg- Absent Darwin Constantino- Present James Williams- Present Sarah Davies- Present Advisors Sesario Escoto-Present Flor Chacon- Present II. Adoption of the Agenda 3 minutes Senator Constantino moves to approve the agenda, and Treasurer Gomez seconds the motion. The agenda is approved by a unanimous approval of 10 yeas. III. Approval of the Minutes 3 minutes A. March 1st, 2012 Senator Davies moves to approve the minutes from March 1st, 2012, and Treasurer Gomez seconds the motion. The minutes are approved unanimously by a vote of 10 yeas. IV. Public Comments Student Senate MINUTES 3.8.12-1 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda. There will be a limit of five (5) minutes per speaker. No public comments V. Announcements No announcements VI. Special Items A. National Art Conference Info. / Action O. Chuiko 15 Minutes This item is up for discussion / possible action regarding the approval of $1,146.00 from the Programs Account for one student and two faculty members to exhibit a competitively selected, ceramic sculpture at the prestigious conference of the National Council on Education for the Ceramic Arts in Seattle, March 24th – April 1st. This is a great opportunity for Cabrillo to contribute to the art community. The senate walked over to view the ceramic sculpture, which is a collaborative piece from many students over the past year. Students will also create a small rock with an epitaph on it in memory of Kathryn McBride, former faculty member who recently passed away after a brief battle with cancer on February 23, 2012. Vice President Chuikko moves to approve $1,146 from the Programs Account for one student and two faculty members to exhibit a competitively selected, ceramic sculpture at the prestigious conference of the National Council on Education for the Ceramic Arts in Seattle, March 24th-April 1st, and Senator Petrillo seconds the motion. This item is approved unanimously by a vote of 10 yeas. B. Recognition to an Administrative Assistant This item has been tabled 5 Minutes Information J. Gomez 5 Minutes VII. Old Business VIII. New Business. A. Appointment of New Senators 3 min. for Speech, 3 min. for Questions 1. Scotts Valley Representative 2. Watsonville Representative 3. 4 Senator-at-Large Positions Kyle Logan works with the Business Club and AGS, and enjoys being a part of extra-curricular activities. He is constantly looking for ways to give back to Cabrillo, as he is a big supporter of education. He is the AGS Vice President, and has over 200 hours of community service. Kyle has a business background and is studying business at Cabrillo as well. In ten years, Kyle hopes to be on a path to success; hopefully working his way up in a nice company, and holding a Master’s Degree. He hopes to be a part of the Senate for the remainder of his time here at Cabrillo. The senate appoints Kyle Logan as a Senator-at-Large, based on a unanimous vote of 10 yeas. The Senate WELCOMES KYLE, and President Achen swears him in. B. Bus Pass Proposals Info. / Action S. Culver 20 Minutes This item is up for discussion / possible action regarding the support of one of several bus pass proposals. This item is stricken. C. Emergency Fund Info. / Action J. Watkins 10 Minutes This item is up for discussion / possible action for the approval of $50,000.00 from the Student Senate Checking Account for the student emergency fund. This item is stricken. D. Additional T-Shirts Info. / Action S. Petrillo 5 Minutes This item is up for discussion / possible action regarding the approval of $1,000.00 from the 73 (supplies) Account to purchase additional T-shirts as there are not enough available for the current senate. The budget committee has recommended approval to purchase multiple sizes of shirts to keep in storage for all future and current senators. Stephanie will be making a lot of these decisions on her own regarding the design of the shirt, so if you want to get involved please speak with her. Trustee Watkins moves to approve $1000 from the 73 (Supplies) Account to purchase additional T-shirts as there are not enough available for the current senate, and Vice President Chuikko seconds the motion. This is moved into discussion. Darwin is in full support of Stephanie and any decisions she makes. The T-Shirt may be redesigned, so we want to be certain to have enough shirts to supply new ones to the members who already have the original t-shirt. Kyle will assist with this and may be able to get a better deal since he is also getting shirts for the AGS. This item goes to vote and is approved unanimously by a vote of 11 yeas. Student Senate MINUTES 3.8.12-2 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc E. Maintenance for Mascot Info. / Action I. Sumano-Vargas 5 Minutes This item is up for discussion / possible action regarding the approval of $300.00 from the 73 (supplies) Account to fund continuous maintenance of our mascot. It was decided to have the senate approve money to clean the mascot on an as-needed basis. In addition, any repairs that may need to be made in the future should be brought to the drama department to see if they are able to assist with maintenance. InterClub Council Representative Sumano-Vargas moves to approve $30 from the Programs account to clean the mascot, and Trustee Watkins seconds the motion. Senator Constantino moves to amend the main motion to read $50 from the Programs account and InterClub Council Representative SumanoVargas seconded the motion. It is unanimously approved to amend the main motion by a vote of 11 yeas. It is also unanimously approved by a vote of 11 yeas to approve $50 from the Programs account to clean the mascot. F. Bylaws Revisions Info. / Action O. Chuiko This item is up for discussion / possible action regarding several bylaws revisions. 20 Minutes Bylaws, Page 11, Section 4. Election Dates: will now read: B. Voting shall be held for a minimum of three (3) consecutive days at Cabrillo Campuses. Trustee Watkins moves to approve this edit, and Treasurer Gomez seconds this motion. This is approved unanimously by a vote of 11 yeas. Bylaws, Page 12, Section 11. Reporting an Election Code Violation: will now read: C. The Election code violation shall be presented to the ASCC Senate no later than seven (7) school days following the election. D. A candidate can present his appeal to the student senate. E. The student senate will consider the appeal and will require a 2/3 vote in order to approve the appeal. Bylaws, Page 14, Section 4: Expenditures and Financial Contracts: will now read: 1. To receive a consideration for funding, a Senator must submit an ASCC Senate-written agenda item and request for funding form (RFF) to the chair. Bylaws, Page 25, Sub-Article IX, Inter Club Council Incentives, Section 1, A: will now read: Sponsor three (3) to nine (9) incentive events, one of which must be held at the Scott Valley or Watsonville campuses. In order to qualify as an incentive event, the event shall: 1. Not be a fundraiser. 2. Serve and be open to all Cabrillo students. 3. Be held on a Cabrillo campus. 4. Be promoted at least seven (7) days prior to the event. Vice President Chuikko moves to approve the changes to the above items, and Trustee Watkins seconds the motion. The edits above are approve unanimously by a vote of 11 yeas. *The remaining portion of the bylaws presentation at this meeting did not provide visual documentation, and may not be accurate: Bylaws, Article 1, Section 1, C. 7: will now read: Provide the ASCC Student Senate an oral report for all ASCC allocations, with a weekly budget report showing the balances for all allocated funds. Trustee Watkins moves to approve this change and Senator Petrillo seconds the motion. Trustee Watkins moves to extend time by two minutes and Senator Petrillo seconds the motion. Time is extended by a vote of 8 yeas, 3 nays. Trustee Watkins moves to amend the motion so that is specifically says ‘allocated funds’ and Senator Petrillo seconds the motion. This is approved by a vote of 10 yeas, 1 nay. Elsewhere in the Bylaws, regarding duties for the treasurer, it will now read: Provide the ASCC student senate with an updated budget at the start of each ASCC senate meeting. This change is approved by a vote of 9 yeas, 2 nays. **see a budget committee member for updated information G. Request for Proposals Report Info. / Discuss. S. O’Connor 10 Minutes Student Senate MINUTES 3.8.12-3 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc This item is up for discussion / possible action regarding what was discussed at the Request for proposals meeting, regarding the food and beverage on campus. There were 8 proposals that were submitted, and site visits will be next Thursday all day. Sharon, Joseph Gomez, Sesario and Flor will not be present for next week’s meeting as they will be in attendance at these site visits. Two of these proposals were strictly about beverages, and one specifically for dessert, and there were a few full service ones as well. The committee is working hard to figure out who should be the next food service provider. After the site visits, interviews will be conducted. H. Student Senate Budget Review Info. / Discuss. This item is up for discussion regarding our budget. This item has been tabled J. Gomez 20 Minutes I. Cabrillo’s Budget Reductions Info. / Discuss. C. Achen 30 Minutes This item is up for discussion on Cabrillo’s budget reductions and what we as the student senate can do to represent our constituents. The impact of Cabrillo’s Budget Reductions were discussed. Here is the information Charlotte provided the senate: *An estimated $5.6 million will be reduced from Cabrillo’s budget for the ’12-13 school year. *There will be $2.5 million cut from the budget by May. *The college will continue with additional reductions of $3.4 million in July and August. You can discuss this information with Joseph Watkins or Charlotte. Some impact on the students include, but is not limited to: Impacts to admissions and records; service hours for the counters and phones will need to be modified, staff will not e able to do things for students that they can do for themselves, such as printing schedules or tracking statuses of documents, etc. Impacts to students; Departments will have shorter office hours, etc. There are program reductions and eliminations being discussed. The following meetings are open for you to attend to voice your concerns: *Faculty Senate- Every other Tuesday from 3-5pm in the Sesnon House *College Planning Council (CPC)- Every Wednesday from 2-4pm in SAC East Room 225 *Governing Board- First Monday of every month at 6pm in the Sesnon House IX. Committee Reports 3 minutes per committee Governing Board- Joseph Watkins is going to make it a practice to send PDFs of pertinent items out to the senate. You are encouraged to look at the website and read the agendas. Joseph Watkins has background information on these items, so if you have questions on something, please see him. Gaby presented on behalf of the March-in-March and it was made clear that there needs to be better communication about what is going on. Thanks so much, Gaby, for everything you didthe event was a great success! The Governing Board also would like to help with the Bus Program. See Joseph Watkins to discuss ideas of what they can do to help. The emergency support programs: There was a lack of understanding on how the budget committee felt. The Foster Youth program will be on campus soon. Joseph Watkins will be working there. You can send people who have been through the foster program his way. Bylaws Committee met this week. There are more things to bring to the senate at the next meeting. Elections Committee will meet next week. You should be notified later tonight (Thursday) of the time and day for the meeting. Promotions and posters will be discussed. Budget Committee met today and they will be having an extension from the meeting tomorrow. The Cafeteria meeting was last week. Many ideas were discussed, including name change, art displays, new flooring and new chairs, etc. Joseph Gomez will not be present at next week’s meeting as he will be going to the site visits next week for the vendors who have submitted proposals. Due to his absence, Darwin will present on behalf of the budget committee instead of Joseph Gomez. SPRAC (Services Programs Reduction Advisory Committee) met last week and looked at 2 plans. They will continue looking at the plans tomorrow and have no new plans for April. Student Senate MINUTES 3.8.12-4 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc X. Reports (Every other name is Bold for Easy Reading) Executive Officers, Senators, Advisers report on Senate Activities. 3 minutes ea. A. Executive Officers President: Charlotte Achen We did a great job with March in March; it was a lot of fun and I got to meet a senator Joe Samaritan, and there were a lot of students there. Vice President: Oleksii Chuiko I would like to commend Chris- I received a committee report from him and I don’t get too many of those! Everybody please follow Chris’ example and turn these in! Chris is doing amazing stuff in his committee. Ivan is doing a great job in ICC and keeps filling out all the purchase things. Joseph Gomez- good job today at the committee; you were very professional. Let’s keep up the good work. Charlotte- good job- you are a good president and we love you. I am glad we were able to discuss budget reductions and I hope all the people will actually meet soon who raised their hands today. Let’s identify what are the main goals we would like to work on. Thanks for coming out here. Maybe we should consider striking this wonderful idea to meet outside; I see a lot of cold people out here. Treasurer: Joseph Gomez I would like to apologize to the senate for delaying the senate budget due to my injury. I am trying to focus on his classes; not like I am putting off the budget, I will get to it as soon as I can. This Saturday Darwin will meet with me and we will get to it. We will look over the 71 account and see where the glitches are at, and Darwin will present to the senate at the next meeting. Legislative Representative: Gaby Avila absent Student Trustee: Joseph Watkins Same stuff; I want to talk towards Chuikko; you made a beautiful flyer about the Citizens Measure D with a nice report. I will send a doodle poll as soon as possible. The facility and master planning meeting is tomorrow at 1:30pm- feel free to ask me if you have more questions. Everyone is doing a great job- keep pushing through the semester. I look forward to elections. Inter-Club Council Chair: Ivan Sumano-Vargas Welcome Kyle! I am excited to see another interested person. The ICC approved $156 for a movie night tonight at 8pm in the 450 building. They also approved money for Pre-Med’s Health-Topia event. They will be coming to the student senate to ask for money too- get ready for that. Reminderdon’t forget about the clubs- ask me to help bring awareness to things. Come make a presentation to the ICC to tell them to spread the word; it’s a good way to reach out. Jill, an ICC rep for SeaHawk’s Art Club just came up and can give tours of the jewelry shop after the meeting if you have time. Can we request we get some sort of hard copy or email of what we will be changing in the bylaws, since we spent a lot of time figuring that out- can we not discuss the bylaws change without printed wording please Watsonville Representative: (Vacant) Scotts Valley Representative: (Vacant) B. Senators-at-Large Stephanie Petrillo I will be sponsoring the Pre-Med request for money. The budget committee will have a meeting tomorrow at 2:30pm. Laura Hunerberg absent Sharon O’Connor Thank you to everyone who helped out at March in March. It was a lot of fun and I had a great time! I would like to be inside as well, as I am experiences allergies and asthma. Darwin Constantino- Welcome Kyle. I am the go-to guy to get your binder, desk etc. I will get Kyle’s contact information and update the roster. Then I will send the new roster out to everyone. There will be a PR meeting tomorrow. There are not too many events except for elections. The budget committee- I will be working with Joseph Gomez- if you want him to be more organized, I will be shadowing him and trying to pass on my freaky organization skills. I also attend the Faculty Senate meeting with Chris- everyone should come and bombard the faculty senate with students. I really recommend going. Have a nice weekend. Chris Steele The Stroke Center beat me to March in March. With SAC, I am learning more each semester. I have learned not to do everything yourself; that there are committees and groups to help us along. I sent out doodle poll and got quick responses, which I appreciate. I just need to talk to Flor to see what the best days might be. I thought before that Alex was in the SAC committee, but I see now that the bylaws state it is treasurer who is supposed to be on the committee, with the Scotts Valley representative and additional members. What we will be talking about is getting the word out about the card and the benefits- there will be something coming up on the agenda to approve money to advertise and get the word out. Since we charge them a $8 fee, they need to know what they are being charged for and how to benefit from it! James Williams- Welcome Kyle. I am looking forward to working with Joseph Gomez and Darwin. I would like to make a banner for the room where we have our student senate meetings. Have a good weekend Steven Culver I have been working with Darwin and Sarah, collecting surveys to bus riding students to get their feelings on their preferred proposal. Student Senate MINUTES 3.8.12-5 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc Sarah Davies Where are the tongs? We said at the meeting last week that we would purchase tongs with approved money when the March in March committee went to Costco. Did this happen? Item H- budget- tabled again- last week we started to discuss it and as a senate we voted to postpone the item to this week because there was a misrepresentation on the budget form we were given last week. It was stated at the start of the year that we had 43225 in the programs account, and then the form last week said we only had 41225 in there- it was asked last week to have this information presented to us; where did that 2000 go? I am curious, since this item was tabled again, when are we going to find out where that 2000 went? Also, I hope the spelling errors I am seeing in multiple emails I am getting each week are corrected before these emails are sent to professionals or legislatures etc. Also, I submitted a proposal for the Social Justice Conference and am looking forward to being involved in that, if they accept my proposal. And welcome Kyle! Kyle Logan Thank you for voting me in; I appreciate it. It means a lot to me and I am looking forward to starting the semester out strong and am also looking forward to getting busy. C. Advisors 5 minutes ea. Sesario Escoto The bus pass survey- Thank you Sarah for sending me this survey. We are going into the database and will select at random a sample of people to email. The committee is trying realy hard to makea recommendation for you to move forward on. The CPC- do we have a provision for absences? Who is the alternate going to be? Why are the student senate hours not posted? Where is the schedule for the fax machine? Someone needs to help Jesse with this! The fax machine is already here! Amgen Tour is ending here on May 14 th. Kristen is looking for a Student Senate Representative to help with the planning of crowd control and who/what may be allowed to table. It is on a Monday, and there will be a huge challenge with parking that day, so you are encouraged to take a bus or arrange other transportation means. The first meeting for the Amgen Tour is Monday at 9am at the Sesnon House. As for the March in March, we didn’t fill one bus, yet again. We would have had more problems, however, if we didn’t impose the deposit. Chris and Darwin were there at 5:30am even though they couldn’t attend the event. It was a terrific day, and thank you so much to everyone who helped. There were about 5000 people in attendance, and even CSU and UC students were there. For the emergency fund- I was at the budget meeting today and am curious why you are so reluctant to make a donation to this fund. You are doing great work. And Welcome Kyle! Flor Chacòn I was very happy about March in March, but have been puzzled for the past 3 years, as to why we are unable to fill the buses we sign up for. We must be doing something wrong. Whoever writes the report for this; we need to rethink this and maybe have a different approach. Maybe we should target departments versus just collecting signatures. Don’t forget about elections. There is a sign on the bridge and you should be announcing this to your classes. It will be coming up really fast. I am very happy with how you are helping each other. Welcome Kyle! Make sure, if you want to do a student testimonial, that you send it by next week! D. Delta Representative Report 5 minutes Currently, all the Delta representatives are taking CG 198, a counseling guidance course. All the Delta juniors will be taking Cabrillo Math and Language Art assessments to determine their readiness to come to Cabrillo. The Delta representatives are looking forward to reestablishing their communication with the senate. Brianna Jackson, representative present today, is currently a sophomore. XI. Agenda Building 3 minutes Admin recognition; bylaws revision; budget review; WATSONVILLE NEXT WEEK!!; outdoor meetings; the loan portion of the emergency support endowment; leftover funds for emergency support loan program XII. Adjournment 5:25 pm Student Senate Executive Meeting Agenda (To be held after the Student Senate Meeting) XIII. Call to Order A. Roll Call President: Charlotte Achen- Present Vice President: Oleksii Chuiko- Present Treasurer: Joseph Gomez- Present Trustee: Joseph Watkins- Present Legislative Representative: Gaby Avila- Absent Interclub Council Representative: Ivan Sumano-Vargas- Present Scotts Valley Representative: Vacant Watsonville Representative: Vacant 5:45pm Student Senate MINUTES 3.8.12-6 Associated Students of Cabrillo College Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003 Watsonville Center: 318 Union St., Watsonville, CA 95076 Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066 Voice: 831.477.5677 Fax: 831.479.6172 http://www.cabrillo.edu/ascc Advisors: Flor Chacon- Present Sesario Escoto- Absent XIV. XV. XVI. Adoption of the Executive Agenda Approval of the Executive Minutes Regular Business A. B. Attendance from Last Meeting 5 Minutes Discussion of Meeting 30 Minutes The bylaws revisions, being outside without a powerpoint, was challenging. All of the paper copies are wasteful, and it is important to be able to visually see in order to know what changes or edits are being approved or discussed. There was a lot of time wasted today trying to determine wording of a bylaw revision; the wording should be discussed in the committee meetings and the ‘idea’ of the change should be discussed at senate meetings. It is ridiculous to have the secretary have to keep up with numerous changes based on verbal notes. If people have issues with the wording, they can attend the bylaws committee meetings. It was nice to have the Delta Representative here; she was very nice, friendly, and assertive and seems very interested in this. As for motions, it would be helpful if the President reiterated a motion after it has been seconded, to help assist the secretary. When items are motioned and seconded very quickly without the entire motion being stated clearly, it is a challenge for the secretary to record everything accurately. It was discussed having the treasurer provide accurate account information at the beginning of the meetings regarding the accounts we may be approving money from at that meeting. Every 2 weeks the treasurer will also provide an updated budget report. We can continue appointing new senators through April 26th. C. Appoint Mentors to New Senators Joseph Watkins will be Kyle’s mentor XVII. Advisors Reports Sesario Escoto absent Flor Chacòn no report XVIII. XIX. Executive Agenda Requests Adjournment 5 Minutes 5 Minutes ea. 6:09 pm Student Senate MINUTES 3.8.12-7