44
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 4, 2013
SUBJECT:
Facilities Master Plan (FMP)
Semi-Annual Update, Revision and Project Status
REASON FOR BOARD CONSIDERATION
ACTION
ENCLOSURE(S)
Page 1 of 5
ITEM NUMBER
D.4
BACKGROUND:
This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed,
projects under construction or active planning, projects approved for future construction as well as
recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially revised
in the spring and fall each year and was last presented in September 2012.
RECOMMENDATION:
It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
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January, 2013 – Cabrillo College Facilities Master Plan
A.
Summary of Revisions to the Approved September 2012 FMP and New Activities
Arts Education Remediation Project. Several projects that encompass the remediation of the VAPA
complex including but are not limited to repairs to the heating and venting systems, building leaks,
door systems repairs and accessibility, music recital hall acoustics, sewer line repairs, theater storage
and equipment fencing have been addressed and/or are well underway.
Health and Wellness Project
Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and Wellness, and the
Stroke Center are fully operational. The project has received final certification from DSA and is
closed out. Some remaining equipment is in the process of being purchased by Cabrillo Purchasing
department.
Building 300 Renovation
Final Certification by DSA received and closed. Equipment is in the process of being purchased.
Watsonville Green Technology Center
This 14,000 square foot LEED Platinum certified “green” community education center has been
occupied and operational as of fall 2012. The Lead Platinum certification was received in October
2012 and the project has been submitted to the Division of State Architect, DSA for final certification
and close out. Some remaining equipment is in the process of being purchased by the Cabrillo
Purchasing department.
800 Bldg. STEM Grant Project (The 800 Bldg. STEM Grant project currently consists of 3 phases)
Cabrillo College has been awarded a $4,339,878 million federal five-year Title III grant for the STEM
fields (Science, Technology, Engineering, and Mathematics). The grant will fund the renovation of
classrooms and laboratory space in the 800 building in the amount of $1,952,530. The Cabrillo
College Foundation received a generous gift of $894,495 from the Peggy and Jack Baskin Foundation,
$250,000 will be used to support construction.
In 2012 Building 800 occupants were relocated to allow for the remodeling of the building. Plans and
specifications were approved by DSA in September 2012. Abatement of the building occurred in
September and October 2012. Bid proposals for the renovation work were received on November 27,
2012. The contract for the renovation work has been awarded to Kent Construction of Gilroy, CA, in
the amount of $3,491,895.
The total project construction costs are estimated to be $5,495,702. There are three funding sources
for the project:
$1,952,530—federal Title III Science Technology Engineering and Mathematics (STEM) grant
from the Department of Education to fund design and partial construction.
$ 250,000—A gift of from the Peggy and Jack Baskin Foundation was received in the amount of
894,495 in August 2012. $250,000 of the gift will be used to offset the additional
construction costs of the project.
$3,293,172—Measure D bond.
$5,495,702
Total estimated project costs
The renovation commenced on December 18, 2012. Demolition substantially completed in January
along with the installation of underground plumbing and electrical lines. The project continues to be
progressing per the schedule.
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800 Bldg. Moves
The 800 building moves project was established to accommodate the relocation of the occupants to
begin the renovation of the 800 building. Multiple phases occurred as the scope of the 800 building
STEM project developed. The first phase relocated the occupants in the lower west quadrant of the
building and occurred primarily during the winter break of 2012. The second phase involved the
relocation of the remaining occupants of the building in order to allow for the hazardous abatement
and subsequent construction phases of the work to occur. This phase of the project was completed
August 2012 and the final phase of the work will occur upon completion of the construction and
accommodate the occupancy of the building.
2012-13 Smart Classroom Upgrades
The term “Smart Classrooms” comes from the practice of assessing classrooms throughout the college
in need of technology to enhance the environment and to increase student learning. These
technologies include the installation of projectors, media enriched carts, and remotely managed
technological resources allowing for ease of access for instruction.
This year’s “Smart Classrooms” will focus on technology needs and will not include new furniture
and/or repairs, such as paint and lighting upgrades. A project budget of $80,000 has been established
and classrooms in need of improvements were identified and scheduled to be upgraded this fiscal year.
There are currently three classrooms in the “Smart Classroom” remodel phase: 450, 1112a and 1606.
In addition to the three classrooms identified for “Smart Classroom enhancement, eleven other
classrooms will receive “Interactive whiteboards” as well. The IT department, in coordination with
instruction and vendors, has targeted classrooms throughout the college as follows: 315, 405, 435,
507, 712, 1094, 1093, VAPA 2008, VAPA 4111, and HW2010. This work is underway.
Campus Signage Project
The Campus signage project was established to address the way finding needs of students and visitors
arriving to Cabrillo College. As new building and facilities use changes, the need to identify and direct
people continues. Most recently signs have been added and/or change to accommodate the relocation
of programs such as Physics, Fast Track to Work, Disabled Students Program and Services and others
associated with the 800 building renovation project. It is anticipated that additional signage will be
needed to accommodate the 800 and 600 building renovation projects this summer and fall 2013.
DSA Closeout
Despite the Certification and final closure of several large projects, numerous small and older projects
under the jurisdiction of the Division of State Architect (DSA) require processing in order to be
complete and closed. Staff will continue to work with DSA to identify the required documentation and
close out all nine remaining projects.
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January, 2013 – Cabrillo College Facilities Master Plan
FMP Projects Closed Since June, 2012
Student Activities Center (SAC)
The Student Activities Center was occupied in October 2007. The Office of General Services, an
office of the Division of the State Architect (DSA), required compliance on a variety of processes,
including the monitoring of the soil nail wall, before closing and final certification of the building
could occur. The building received final certification on March 22, 2011 and is effectively closed as
of June 30, 2011.
Arts Education Classrooms Project
As reported in the fall of 2012, Final Certification by DSA has been received and closed.
Smart Classrooms 11-12
The Smart Classrooms projects were developed several years ago in order to provide the much needed
upgrades in technology and equipment to improve access and the learning environment. The 2011/12
classrooms identified by the divisions were rooms 352, 355, 410, 411, and 1091. These rooms were
complete and ready for instructional use fall 2012. Additional smart classrooms were accomplished
using Title V grant funds which provided rooms 512, 716 and 1071.
FMP Projects in Active Planning
Building 600 Renovation
The west end of building 600 has been identified to be renovated in order to provide the much needed
space for the Chemistry and Biology laboratory and classrooms. VBN Architects have been selected to
provide the design services and program development is expected to occur over the next few months.
The current target completion timeline for construction is scheduled for the fall 2013. The plans and
specifications have been submitted to DSA for review in January and the project is scheduled for bid
in late March through mid-May.
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Facilities Master Plan Major Projects
Through December 31, 2012
Projects In Process
Arts Education Remediation
Health and Wellness Equipment
Substantial
Completion Date
Fall
2013
Spring
2011
Building 300 Renovation
Equipment
Fall
2010
Watsonville Green Technology
Center
Fall
2011
Watsonville GTC Equipment
Building 800 STEM Grant
Renovation
Building 800 Moves
Smart Classrooms '12-'13
Campus Signage
DSA Closeout
Spring 2013
Funding Source
Measure C
Measure D
Total Project
Project
Budget
Paid to Date Remaining Funds
1,915,130
528,643
1,386,487
395,605
3,105
392,500
2,310,735
531,748
1,778,987
State Capital Outlay Funds
1,185,000
947,719
237,281
Measure D
Total Project
State Capital Outlay Funds
Measure D
Total Project
EDA Funds
Foundation
Measure D
Total Project
1,105,493
2,290,493
931,000
931,000
1,862,000
3,365,000
100,000
7,148,000
10,613,000
1,077,348
2,025,067
758,913
758,913
1,517,826
3,365,000
100,000
7,081,275
10,546,275
28,145
265,426
172,087
172,087
344,174
0
0
66,725
66,725
437,000
259,887
177,113
Total Project
Status/Comments
Multiple Projects in
process
Some remaining
equipment to be
purchased
Some remaining
equipment to be
purchased
Pending DSA Final
Certification and
Close Out
Final Equip being
purchased
STEM Grant Funds
1,952,530
332,645
1,619,885
Fall
Measure D
3,293,172
212,035
3,081,137
2013
Donation
Total Project
250,000
5,495,702
0
544,680
250,000
4,951,022
Summer 2012
Bond Measure D only
313,283
298,567
14,716
Substantially
complete
Fall 2013
Bond Measure D only
80,000
25,300
54,700
In process
TBD
TBD
Bond Measure D only
Bond Measure C only
323,291
61,337
275,093
47,393
48,198
13,944
In process
In process
23,786,841
16,071,838
7,715,003
20,357,000
5,345,114
51,893,312
77,595,426
1,136,000
1,126,453
2,262,453
79,857,879
20,357,000
5,345,114
51,893,312
77,595,426
1,136,000
1,126,453
2,262,453
79,857,879
0
0
0
0
0
0
0
0
243,587
243,587
0
State Capital Outlay Funds
10,490,000
10,490,000
0
Measure C
Measure D
Project Total
121,741
15,072,637
25,684,378
1,051,000
33
1,116,963
2,167,996
107,953,840
121,741
15,060,397
25,672,138
1,051,000
33
1,116,963
2,167,996
107,941,600
0
0
12,240
0
0
0
0
12,240
Total Projects in Process
Renovation began
Dec 2012
Completed Projects
Arts Education Construction
Complete
Arts Education Equipment
Complete
Smart Classrooms '11-'12
Dec 2012
Health and Wellness Center and
Sitework
Spring
2011
State Capital Outlay Funds
Measure C
Measure D
Project Sub-total
State Capital Outlay Funds
Measure D
Project Sub-total
Total Project
Bond Measure D only
State Capital Outlay Funds
Building 300 Renovation
Fall
2010
Measure C
Measure D
Project Total
Total Projects Completed
Projects In Active Planning
Building 600 Remodel
Substantial
Completion Date
Funding Source
Fall 2013
Bond Measure D only
1 of 1
Project
Budget
1,200,000
Paid to Date
58,362
Remaining Funds
Status/Comments
1,141,638 DSA Reviewing plans