American University
Residence Hall Association
c/o Housing & Dining Programs | 4400 Massachusetts Ave, NW | Washington, DC 20016-8142
Phone: 202-885-1RHA | FAX: 202-885-1154 | E-mail: info@aurha.org | www.aurha.org
General Assembly 08 March 2012
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Call to Order
o At 10:06pm VP of Advocacy and Community Coordination Kate Modic
called the 17th General Assembly meeting of 2011-2012 to order
Attendance
o Quorum is established
Agenda Approval
o Motion to approve the agenda
 Seconded, passed
Approval of Minutes
o Motion to amend last meeting’s minutes
 Assassins game lasts one week, not one day.
 Motion to approve the minutes as amended
 Seconded, passed
Fund Request: Delt Dodgeball
o Josh and Greg from DTD Presents
 See attached documents for program details
 Requesting $500
o Questions
 How many people usually participate?
 200-300
 How much do you have left in your budget?
 This is a separate committee budget, so we’re spending all
of what was allotted to us.
 Who else are you asking for money?
 Local businesses, parents, etc.
o Discussion
 How much is left in the Grant Request Fund?
 $1625
 Motion to grant DTD $250
 Seconded, objection
o Pro: They said they don’t need the full $500. They
only need $200 to cover their t-shirts.
o Con: The remaining money would go to charity.
 Vote: 19-8-5
o DTD is granted $250
Address from the President
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o A message from Cindy and the E-Board
 We recognize our incorrect procedure in the appointment of the VP
of Finance
 The applicants should’ve gone to the Presidents’ Roundtable
for review.
 Motion to suspend the rules for 1 minute
o Seconded, passed
 Motion to recess for 2 minutes
o Seconded, passed
 Motion to recess for 5 minutes
 Seconded, passed
 Motion to end recess early
 Seconded, passed
 Floor is yielded to Sarah
 The issue should be sent to the Disciplinary Review Council,
made of up GA members, to help review the issue
 Questions
o Is Will currently in the position?
 Yes. In the interim, Will remains in his
position.
o How long would this take?
 About two weeks?
o So Will can still work during this process?
 Yes
 Motion to send the issue to the Disciplinary Review Council
 Seconded, passed
 Aside from this matter, there’s been some discontent with the EBoard – GA relationship in general.
 We want to have open communication with all of you!
 We want to hear your concerns as soon as you have them!
o Please don’t hesitate to come to us with feedback
with how things are run.
 You all hold a lot of power in representing all of the
residents, so please come to us!
 Come to our office hours, call us, text us, email us, send us
telegrams!
Open Forum
o Audio Technology department presents “College Fest”
 April 21st in the Amphitheater
 Student bands and whatnot
o Ambassador from Japan speaks about Tsunami
 March 24th, 2-3pm
o Barbeque with WASA
 At the end of the year
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Hall Reports
o Anderson
 Has been much more active
 Had two breakfast for dinner events
 Held a de-stressor event last night
 Made a thank you poster for Aramark
 Sign the poster after the meeting
 Working with LeCloper with coordinating events
o Centennial
 The new hall council introduces themselves!
o Hughes
 Held a midterm study break
 Working on an open-mic night
 Redid their bulletin board
 Appointed a new VP of Finance
 Working on a North Hall event with all of North Campus
o Leonard
 Held a milk and cereal event
 Taste of Leonard
 April 1st
o Letts, Clark, and Roper
 Spring Fling with all of South Side
 Beach on the Beach
 Fun and redundant
 Filmed a security video at their hall council last night
 Will be posted to youtube
 Thank you to everyone who came to the flash freeze
o McDowell
 Had another successful BYOM event
 Recycling
 Gender Neutral McDweller
 Mr/Ms McDowell
 April 16th
 Spring Fling
 Women’s Initiative and RAD
 Speaking about sexual assault
o Nebraska
 Super Happy Fun Time Ice Cream Social
 March 25th
 Video games
 Excited to work with the other North Side Halls
o Tenley Campus
 Had a de-stressing event with tea and coffee
 Working with WASA
Planning a bunch of secret hall wars events
 Ninja Turtle event
Executive Board Reports
o Vice President of Advocacy and Community Coordination
 New Hall Buddies
 Centennial- Kate
 Letts, Clark, Roper- Will
 Anderson- Cindy
 Tenley- Paige
 Nebraska- Rory
 Leonard- Brian
 McDowell- Rory
 Hughes- Cindy
 Sexual Assault Policy
 Still working on it
 Smoking policy
 VP’s of Advocacy have been talking about this since
November
o Ask them questions
o Come to the Advocacy Roundtable with any input!
o Vice President of Finance and Administration
 Transitioning
 Ordering supplies
 Held first VP of Finance meeting tonight
o Vice President of Programming
 RecycleMania S’mores
 Thank you for helping and coming out!
 Bounce Into Spring
 March 20th
 Hall Wars kickoff
 March 28th
 Still coming up with alternative ideas
 Relay for Life
 Join our team!
 Email Paige!
o National Communications Coordinator
 All committees are making progress
 DC Council
 GW and Georgetown are on board
 DC Leads
 Making a lot of progress
 Letter Drop
 Thank you for helping!
 Help more, if you can!
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Bidding Committee
 Working on 3 bids
 NACURH Sessions
 Working with everyone who submitted programs
 National Newsletter
 Will be sent out next month
o Chief of Staff
 Updated email lists and Google Doc access
 Centennial Hall Council to be added
 Posted templates to I-Drive
 Consolidated program budgets into one document
 Created new emails for NRHH, elections, and parliamentarian
 “Window letters”
o Advisor
 North Hall projects
 Thank you for all your planning
 RecycleMania
 Currently in 1st place
 Goes through the end of March, so keep promoting
recycling!
 E-Board members will stay after tonight, so ask them questions
about everything
Adjournment
o At 10:57pm the 17th General Assembly meeting of 2011-2012 is adjourned
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