American University
Residence Hall Association
c/o Housing & Dining Programs | 4400 Massachusetts Ave, NW | Washington, DC 20016-8142
Phone: (202) 885-1878 | FAX: (202) 885-1154 | E-mail: info@aurha.org | www.aurha.org
Reiter Boldt
President
(202) 885-1878
reiter@aurha.org
Devon Wallick
Vice President of
Administration and Finance
(202) 885-3606
devon@aurha.org
General Assembly Agenda
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Rajita Sanji
Vice President of Advocacy &
Community Coordination
(202) 885-1742
rajita@aurha.org
Hayat Abu-Ghazaleh
Vice President of
Programming
(202) 885-2772
hayat@aurha.org
Patricio Barnuevo
National Communications
Coordinator
(202) 885-3676
patricio@aurha.org
Marieka Cober
Chief of Staff
(202) 885-2179
marieka@aurha.org
Daniel DeHollander
Advisor
(202) 885-3138
deholla@american.edu
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April 3, 2014
Call to Order
o President Reiter Boldt called the meeting to order at 9:07 pm.
Attendance
o Anderson 4/6
o Cassell 3/5
o Centennial 3/5
o Hughes 6/6
o Leonard 5/6
o Letts Clark and Roper 5/6
o McDowell 2/4
o Nebraska 0
Minutes Approval
o Motion to approve last week’s minutes, unanimous consent
 seconded
Agenda Approval
o Motion to amend the agenda, seconded
o Motion to approve this week’s agenda, unanimous consent
 seconded
Hall Reports
o Anderson
 EBI ice cream social event
 All of shirts for Hall Wars are gone, turned in form
 RA Appreciation Night, last non-advocacy event
 Holocaust Remembrance Week next week
o Cassell
 Door decorating content
 EBI social on Sunday
 Gave out all shirts for Hall Wars
o Centennial
 Kick-off was awesome and got rid of shirts
 EBI ice cream sandwich event by RA
 Monday, RAs had study abroad event
 Finished Floor Wars check list
 Spring Fling as last event
 EBI event on Monday with cupcakes
o Hughes
 Trivia night last weekend
 Got rid of all t-shirts
 Looking forward to block party next Friday
o Leonard
 Dodgeball event last Saturday
 Round 2 this Saturday from 3-5
 Working on Taste of Leonard
 Go Green event went well, still have two parts
Letts Clark and Roper
 Nutrition week went well last week
 Twitter contest, results announced tomorrow
o McDowell
 Looking forward to North Side party
 Fundraising with Dunkin Donuts
 McFormal at the end of April
o Nebraska
 None present
Executive Board Reports
o President
 What I did
• Elections, voting is live
• Voting going until 11:30 Friday night
• Constitutional Review, presentation next week
o New document will be made public for edits/comments
o Reiter will attend all roundtable meetings to talk
• Student Conduct Advisory meetings
• NRHH Memorandum of Understanding
o Outlines the partnership
o Go into effect for the next year
• Supplemental forms
 What I plan to do
• Finish and certify elections with Paul
• Meet with president-elect
• Prepare draft version of Constitutional overhaul for 4/10
o Vice President of Administration and Finance
 What I did
• Stick around afterwards for a picture!
• Updated fund request forms
• Updated budget
• Looking at NRHH and RHA financial relationship
 What I plan to do
• Begin transition with new Financier
• Follow up on email to My Favorite Student about ornaments
• Talk to MFS about the rest of the semester
o Vice President of Advocacy and Community Coordination
 What I did
• Coordinate Record Setters with the lovely Meg and Sarah
• Hall Wars Kick-Off is complete!
• Adding up HOTY points, deadline is April 13
• Monthly awards
• Raise money for Relay for Life for April 12
 What I plan to do
• Hall Wars community service
• Transition document
• Meeting with new VP of Advocacy
• Finish HOTY
• Hall Wars prep
o Vice President of Programming
 What I did
• Contacted AU Catering for transition
o Have not heard back from them yet
• Worked on other transition things
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• Hall Wars Kick-Off event
• Finalized Hall Wars
 What I didn’t do
• Finalize contract with AU Catering
• Work on transition document… computer died
 What I plan to do
• Work on transition document
• Figure out food for transition
National Communications Coordinator
 What I did
• NACURH delegation selected
• Voted in CAACURH special elections
o Will keep you all posted on results
• Finished preparing NCC amendment
• Created Get out the Vote poster
 What I didn’t do
• Meet with Reiter about NCC amendment
• Send bid to Daniel for review, will do by Sunday!
 What I plan to do
• Prepare program submissions with NACURH delegation
• Continue with NACURH prep
• Wrap up School of the Year
Chief of Staff
 What I did
• Updated website and documents
• Helped with elections
• Worked on transition
• Attended Hall Wars Kick-Off event
• Attended Anderson Ice Cream Social
• Attended Constitutional Review meeting
• Voted!
 What I plan to do
• Take plates to the trophy store to get them engraved
• Send email of election results
• Help with elections as needed
• Finish transition plans
• Keep working on transition document
Advisor
 What did Daniel Do?
• Met with Jamie (3/28) and Sarah (3/28)
• Met with Tim, Reiter, Patricio, Sam, and Devon to discuss RHA
and NRHH NACURH delegation selection (3/29)
• Attended ACPA Conference in Indianapolis (3/30-4/2)
• Met Aron from My Favorite Student, and learned more about
ways they will support RHA
• Sent RHA Election Ballot Email to RDs to send to residents
(4/3)
• Attended Constitutional Review Committee (4/3)
• Scheduled a meeting to meet with Meg on 4/11/14
 What did Daniel Not Do?
• Schedule a meeting with Zoe
• Attend Hall Wars Kick-Off on 4/1/14
 What does Daniel Plan to Do?
• Schedule meetings with Zoe
Validate all election votes on 4/4/14
Attend Hall Wars on 4/5/14
o Even though it’s Daniel’s birthday! :D
 HDP and Other Updates
• Make sure the complete the EBI and work with your RAs to
plan fun EBI events before 4/9/2014!
• Opportunities for Campus Collaborations:
o Poker Run 5K (Rec. Sports and Fitness)
 Sunday, April 13th at 9:15am
o Recreational Sports and Fitness’ Member Appreciation
Day (see flyer)
 Wednesday, April 16th ALL DAY
• As the fiscal year comes to an end, please work closely with
your hall council advisor to ensure that all contracts/P.O.
requests are submitted by 4/4/2014 and received by
4/25/2014
• Why are sixth graders coming to campus?
o Partnering with kids to encourage college life! We don’t
know where they are from!
• Should we sign up again if we already did?
o No! He will contact you.
o If you aren’t on the list, let Daniel know
Administrative Board Reports
o Parliamentarian
 What I did
• Overseeing election cycle (including voting and campaigning)
• Continued editing Rules of Procedure and working with
Constitutional Review Committee
• Created voting ballot
 What I didn’t do
• Finish editing Rules of Procedure
• Finish transition document
 What I plan to do
• Finish editing Rules of Procedure
• Finish transition document soon
• Finish monitoring election cycle
• Certify election results
• Publish election results
• Work on remarks for transition
o Deputy Programmers
 Hall Wars Kick-Off went well
 Get residents out to the event on Saturday
 Sarah has been working on details
 Breakfast meeting tomorrow to finish details
 Meg working really hard on Record Setters
 Meeting tomorrow for Final Perk
o Social Media Deputy
 What I did
• Met with Daniel
• Worked on Hall Wars social media posting
 What I didn’t do
• Attend Kick-Off
 What I plan to do
• Attend Record Setters
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Finish digitizing posters
NRHH Report
o Presented by Reiter and Marieka
o STARS week is happening now
o Thanks for coming to the event on Wednesday!
o Apply for NRHH! DO IT NOW.
New Business
o Pride Bucks Fund Request
 Presented by RA Lindsay
 Insight to Pride Buck planning provided
 Requesting $500
 Money allocated based on what we get from hall councils and RHA
 Want residents to benefit even if they don’t have Pride Bucks
 South Campus houses more than ½ of all residents
 Had about 400 residents attend last semester
 Ran out of prizes an hour into the event
 Trying to get as many prizes as possible
 Pride Bucks events are a tradition, happen every semester on both
sides of campus
 Last South Campus event of the year
 Using RHA money for pizza, drinks, about $137 for prizes
 Examples of prizes from last semester: ramen, ipod shuffle, pots and
pans, themed basket, headphones, glow sticks, candy, DVDs
 Summer/beach theme
 Don’t plan prizes in advance, follow the sales and bulk
 Have been talked to outside vendors about donations
 Trying to stretch budget as far as possible, watching for sales
 Questions?
• How much money would you need?
o $430 last semester, ran out of prizes early
o Asking for $500
o About $280 for pizza, will double check to make sure
it’s the best deal
o Trying to make the money go as far as possible
• What much money are you already getting?
o Centennial $80
o Centennial programming $175, already spent about
$100 on decorations and logistics
o Lecloper $200
o Lecloper programming $200
o Anderson $200
o Anderson programming $300
• What is the difference in where the money came from?
o Hall council budgets vs. RA budgets
• What were the hall council donations last semester?
o Roughly the same
 Point: what is in the discretionary fund?
• Over $1380
 Pro/con
• Pro
o Serving half of the campus population
o Last semester event was awesome
o Have money left over in the budget
o $500 is reasonable
Con
o North Campus isn’t getting anything out of it
o North Campus will probably ask for money
• Pro
o More people on South Campus to come to the event
o Give people events where they live
• Pro
o Serving more than half of on campus residents
o Haven’t touched the hall discretionary fund
• Information: what are we doing about the deficit?
o Don’t take this into consideration, spend the money
allocate
• Pro
o Good event
o 400 people attended last semester
o Have the money to be spent
Motion to go into open discussion for 5 minutes, seconded
Open Discussion
• Can we give whatever we want?
o Can give money or no
o Can stipulate how much money to give
• North Campus might ask for money later
• Maybe $400 to keep both sides equitable
• When is the deadline for fund requests?
o Devon needs all information by April 25
o Probably a week to a week and a half before that
o Two weeks
o April 17 is the last GA to vote
• North Campus has lower turn out and less people
• Other requests can arise, not trying to hurt the event
• Money coming from the RA fund
o Money reserved for just the RAs and committees
o Requested from the RA Grant Fund
• Hall discretionary is not associated with this request
• $500 is still in hall discretionary
• Not much time for people to request after this GA
Motion for a voice vote on the fund request, seconded
• Objection
o Con
 Want to give more money to the event
o Pro
 Asked for $500, planned for that
o Con
 Not much time left
 Consider giving more money and give to North
Side if they ask later
o Pro
 Leave some roll over
 Only asked for $500
o Con
 Residents paid a fee
 Want to spend the money on the residents
 Deficit is important but spend it if possible
 Could want more money
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Pro
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Con
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More prizes help more people
Hall councils have already given some money
Total contribution would be over $900
Don’t need to give more than we asked
Deficit has been accounted for, ignore that
Point of spending the money is to help
residents
 Maximizing the money going back to residents
 Give as much as we can
o Call the question: voting to vote on whether or not to
give $500
 Vote: 15-15-1, tied
 Chair vote: aff, motion passes
 16-15-1, passes
• Point: Does voting no say no?
o Could appropriate more funds if this fails
o No gives them nothing
o Yes gives them $500
• Vote: 15-15-1, tie
• Anisa withdraws motion
 Motion to divide the house on granting the money, seconded
• Objection
o Withdrawn
• Vote: 17-14, passes
o Monthly Awards
 Presented by e-board
 President: Kike from Cassell
 Finance: Eleanor from Anderson
 Programming: Statia from Nebraska
 Advocate: Kaitlyn from Hughes
 General Assembly: Ana from Anderson and Shikha from Hughes
o Record Setters!
 Presented by Hayat, Rajita, Meg, and Sarah
 Can we win the prizes?
• Yes, you are residents
 What about laptop power?
• Just to see how game works
• Can keep a record of who is winning
• Can bring one as a back-up
• Need 2 hours of battery
o Holocaust Remembrance Week Presentation
 Presented by Nate
 CHANGE: Nate’s grandfather is in MGC 5
Open Forum
o Send a screenshot for HOTY points
o Stay at the end to take a fun picture
o Reminder: meeting at 11 am on the Quad with laptops and phones
o Shout outs
 Patricio for making the graphic
 Daniel and Reiter for helping with elections and being patient
 Candidates for running awesome campaigns
 Get everyone to vote!
Hayat and Paul for going to Inherit
Everyone who applies for NRHH
Charlie for his non-speaking role
Guierrmo for winning SPA President
Sam for being in AU in Motion with Nate
RHA members in trivia night
Meg for planning Record Setters
Double shout out to Meg
Daniel for coming back
E-board for working hard with policies and contracts with serious
deadlines, very important things happening
 Everyone for staying the whole meeting
 Nate for putting so much work and heart into his program
 Rajita for taking care of Sol
 Rajita for dealing with Hall Wars rain
 Eleanor and Ana for winning monthly awards
 Everyone who passed out shirts
 Rajita for being supportive
 48 hours to write OTMs for March!
 Sarah, Meg, Maxime, Nicole, Reiter, and anyone Paul is missing for
moving tables to the Quad
 Mother Nature for spring
Adjournment
o Meeting adjourned at 11:11 pm.
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