American University
Residence Hall Association
c/o Housing & Dining Programs | 4400 Massachusetts Ave, NW | Washington, DC 20016-8142
Phone: (202) 885-1878 | FAX: (202) 885-1154 | E-mail: info@aurha.org | www.aurha.org
General Assembly Minutes
April 9, 2015
Megan O’Toole
President
202-885-3606
megan@aurha.org
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Joanne Frangias
Vice President of
Administration & Finance
202-885-3676
joanne@aurha.org
Nate Warszawski
Vice President of
Advocacy &
Community Coordination
202-885-1878
nate@aurha.org
Sarah Nylen
Vice President of
Programming
202-885-2774
sarah@aurha.org
Jody Gregory
National Communications
Coordinator
202-885-2179
jody@aurha.org
Devin Moore
Chief of Staff
202-885-1742
devin@aurha.org
Daniel DeHollander
Advisor
202-885-3138
deholla@american.edu
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Call to Order
o Meeting called to order at 9:05 pm
Attendance
o Anderson
 3/7, 1 late
 Proxies: 0
o Cassell
 2/7,
 Proxies: 0
o Centennial
 6/7,
 Proxies: 0
o Hughes
 3/7,
 Proxies: 0
o Leonard
 6/7
 Proxies: 0
o Letts Clark and Roper
 5/7,
 Proxies: 0
o McDowell
 4/7,
 Proxies: 1
o Nebraska
 1/7
 Proxies: 0
Minutes Approval
o Motion- made by Saagar- to approve last GA’s minutes by unanimous consent
 Seconded-Martin
Agenda Approval
o Motion made by Josh– to approve today’s agenda by unanimous consent
 Seconded by Saagar
Hall Reports
o Anderson
 Advocacy event coming
o Cassell
 Ice Cream party for finals
 Working on a block party
o Centennial
 Spring Fling moved to next Friday
 Multicultural night coming soon
o Hughes
 Self-care tabling
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 Planning North Side Block Party
o Leonard
 Finalizing taste of Leonard
 Knowing what to do for Block Party
o Letts Clark and Roper
 Working on Spring Fling
 Having another Donut event
o McDowell
 Final details for Block party and tie-dye event
o Nebraska
 North side block party
Executive Board Reports
o President
 Elections
 Sexual Assault working group- reviewing a couple of online programs
 University Council meeting
o Vice President of Administration and Finance
 Absent
o Vice President of Advocacy and Community Coordination
 Working on the Blood Drive
 Advocacy programming
 Transitioning Alex as new VPACC
o Vice President of Programming
 Finalized everything for Spring Fling
 Transition is finalized at this point
 Dress Appropriately
 Transition documents in progress
 Working on Final Perk and Hughes event
o National Communications Coordinator
 Met with Daniel about NACURH
 Had VP of Rec Roundtable
 Working on NACURH delegation
o Chief of Staff
 Elections
 Transition awards/engravings
o NRHH
 Absent
o Advisor
 What Daniel Did:
 Met with Megan, Sarah (Spring Fling), Jody (NACURH), and
Joanne (Financial Policies)
 What Daniel Did not Do:
 Attend the AU Spirit Friends and Family Nationals Send-Off
and Blood Drive
 What Daniel Plans To Do:
 Attend Relay for Life
 Meet with 2015-2016 RHA Executive Board
 Support Chief of Staff, Parliamentarian, and NCC appointment
process
 Support Jody in registering for NACURH before 4/10/2015
 Support Updates of Bylaws, Financial Policies, Advisor Manual
 Finalize location of Summer 2015 Poster Sale with VP
Administration and Finance and VP Programming
 Housing and Dining Programs Updates
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Other
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Health and Safety Inspections
o Happening 4/17/2015-4/19/2014
o Changing from heat to air conditioning based on DC
weather forecast
o All rooms will be checked for general safety and
potential policy violations
Residence Halls Close at 12pm (noon) on 5/6/2015
Upcoming Events
Please refer to Daniel’s announcements from 4/2/2015
A Piece of the Solution
o April 15 from 11:00am-4:00pm in MGC 5
Old Business
o None
New Business
o Administrative Board Resolution
 Presented by Jaime
 Spells out the responsibilities of Administrative Board so RHA
knows what to expect
 Wording changes for Admin Board
 Chief of Staff- Oversee the Admin Board- joint meeting with
Aboard and Eboard
 Parliamentarian and NCC-IT permanent members to an
Aboard, Eboard can choose other positions for Aboard
 Aboard member agreement with Eboard
o Signatures of Eboard and then approval of GA
 Parliamentarian chosen before Summer
 NCC-IT is expected to apply for NCC
o NCC-IT position description
 Questions
 Terry: how did this come about
o There weren’t any provisions written
 Pro Con
 Jose-Pro: Good for Bylaw transparency
 Alex-Con: Concerned about changing disciplinary process for
Aboard: maybe you shouldn’t have to go through this process
 Terry-Pro: Good to update the Bylaws, work towards more
changes, good step
 Saagar – move the previous question
o Out of Order
 Michaela-Con: Concerning that NCC-IT isn’t guaranteed the
NCC position
 Pro: Disagree with Michaela, shouldn’t be a pipeline to NCC
position
 Christina-Con: Eboard still has the discretion to choose NCC
 Terry-Pro: Gives training to NCC, need to succeed in the
training process
 Christina-Con: NCC-IT isn’t guaranteed the position; Currently
the Eboard can appoint the NCC
 Alex P.- Pro: Brings up accountability for the Aboard and
everyone
 No Con speaker
 Terry- Motion to move the previous question
 Jaime- Point of Clarification: Transfer students
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Arthur- Clarification: Right now, NCC-IT isn’t guaranteed a
position. This does not say that the NCC-IT is guaranteed a
position, it is just an encouragement
 Move into voting, Pro Con period ended
 Voting on Resolution
 29/0/1—Resolution 14-15-007A passes
 Nate- this is an important step to put “written traditions” in writing.
You are defining the future for RHA and the entire American
University community. You are having a longer impact on the
community
o Elections Update/Q&A
 Clarification
 In the system there were votes that were marked as “Spam”
 Small number votes that had this demarcation
 These votes were going to make a difference for the President
and Vice President of Program
 Sagaar- Are there better security measurements
 We are moving to a secured system, put these securities in
place
 Saagar- are there enough people on the elections
 Currently the elections are being handled by Parliamentarian,
Chief of Staff, President, and Advisor
o Next year’s Eboard may want that system of an
elections board next year
 GA delegate from LeCloper- recall vote has lower turnout
 WE have a voter turnout that is on par with the last election
 Saagar- how transparent will the post the elections
 We will post them
 Alex- post all percentages?
 Yes as soon as it is done
 Melina- are the people who are running for positions here
 Yes, all but one
 Terry- will this affect the appointment process at all
 Megan working with Alex and Harrison. Later tonight Megan
will release the application. Next year’s eboard will have
complete discretion
 What happened with the person involved with the spam votes
 Cannot disclose that information
Open Forum
General Announcements
o Martin- Relay for Life is this Saturday, link in the minutes for Centennial Hall
Team
 Also there is RHA and NRHH team
o Sarah- see all programmers and one eboard member
o Saagar- EcoOlympics winner is Centennial, continue the values of the
competition
o Arthur- VP of Recs get hall budget- get it done by tomorrow night
 Any questions email jody@aurha.org
o Jaime- Taste of Leonard- Sunday 19th at 3-5pm
 Chancellery is the starting point- you will get a passport
Recognition
o Shout out to Harrison and Alex for being a part of the New Eboard
o Shout out to LeCloper for donating $500
o Shout out to VP of Advocacies
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o Shout out to Jody
Adjournment
o Motion to adjourn- made by Michaela- by unanimous consent, seconded
 9:56 adjournment
Respectfully Submitted,
Devin Moore
RHA Chief of Staff
These minutes were approved by unanimous consent by the 4/16/15 General Assembly