Please Contact: Alison Argent
Please email: alison.argent@north-norfolk.gov.uk
Please Direct Dial on: 01263 516058
22 December 2011
A meeting of the Cabinet of North Norfolk District Council will be held in the Council Chamber at
the Council Offices, Holt Road, Cromer on Monday, 9 January 2012 at 10.00 a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Philip Burton
Chief Executive
To: Mrs H Eales, Mr T FitzPatrick, Mrs A Fitch-Tillett, Mr T Ivory, Mr K Johnson, Mr J Lee,
Mr W Northam.
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format
or in a different language please contact us
Chief Executive: Philip Burton Deputy Chief Executive: Sheila Oxtoby
Strategic Directors: Nick Baker, Steve Blatch & Tony Ing
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
MINUTES
(attached – page 1)
To approve, as a correct record, the minutes of the meeting of the Cabinet held on 28
November 2011.
3.
PUBLIC QUESTIONS
To receive questions from the public, if any.
4.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
5.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
6.
JOINT STAFF CONSULTATIVE COMMITTEE
(attached – page 9)
To receive and consider the minutes of the meetings of the Joint Staff Consultative
Committee held on 20 October and 21 November 2011.
7.
COUNCIL OFFICES BUILDING
Summary:
Conclusion:
Recommendation:
(attached – page 15)
The Council Offices are within the 20-25 year age when much of the
original plant and equipment infrastructure will be beyond or close to
design life-expectancy and the building structure elements will also
require renewal. Various Capital projects were identified some years
ago for the Council Offices totalling £275,000, but spend was deferred
pending a full structural report.
Consultants were engaged to completely review building and advise
on defects and priorities to establish if the deferred capital items
remained the most urgent issues to be addressed.
The consultants have provided a schedule of both current defects
(failed items) and those close to life expired where failure might be
reasonably expected in the short to medium term. Amongst the
current defects are some with potential significant impact on health
and safety (legislation) and/or operation of services from the
premises. It was also identified that part of the front section of the
Annexe building was effectively life expired.
1. That immediate action is taken to remedy those issues
identified as of major concern as listed in paragraph 5 of this
report and that £200,000 from the consolidated capital fund for
administration buildings is made available to address these
specific items.
2. That a regular programme of improvement works as
recommended by the consultants is scheduled for the next five
years as part of the capital funding for Council officers to
secure the functionality and value of the asset.
Cabinet member(s):
Contact officer, telephone and
email:
8.
All
Tony Turner, Property Manager
(01263) 516196 tony.turner@north-norfolk.gov.uk
NEW VISION CONTRACT
Summary:
(attached – page 20)
The current contract for supplying tourism related technology expires
in March 2012. A wider review of Customer Services including the
Tourist Information Centre’s will take place in 2012/13.
Conclusions:
Therefore it is expedient to extend the current TIC technology
suppliers contract for a further year which will also save around
£10,000 on the current annual contract costs.
Recommendations:
To retain the New Vision Group as the supplier of our tourism related
technology for the 2012/13 financial year at a cost of £30,120.
Cabinet member(s):
Cllr. Tom FitzPatrick
Contact Officer, telephone
number, and e-mail:
9.
Ward(s) affected:
All
Estelle Packham – Customer Services Manager
Extension: 6079
Email: estelle.packham@north-norfolk.gov.uk
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following item of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph _ of Part I of
Schedule 12A (as amended) to the Act.”
10.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA