Please Contact: Alison Argent
Please email: alison.argent@north-norfolk.gov.uk
Please Direct Dial on: 01263 516058
26 January 2012
A meeting of the Cabinet of North Norfolk District Council will be held in the Council Chamber at
the Council Offices, Holt Road, Cromer on Monday, 6 February 2012 at 10.00 a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Philip Burton
Chief Executive
To: Mrs H Eales, Mr T FitzPatrick, Mrs A Fitch-Tillett, Mr T Ivory, Mr K Johnson, Mr J Lee,
Mr W Northam.
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format
or in a different language please contact us
Chief Executive: Philip Burton Deputy Chief Executive: Sheila Oxtoby
Strategic Directors: Nick Baker, Steve Blatch & Tony Ing
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
MINUTES
(attached – page 1)
To approve, as a correct record, the minutes of the meeting of the Cabinet held on 28
November 2011.
3.
PUBLIC QUESTIONS
To receive questions from the public, if any.
4.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
5.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
6.
MEMBERS TRAINING, DEVELOPMENT AND SUPPORT WORKING GROUP
(attached – page 4)
To receive the minutes of the meeting of the Members’ Training, Development and Support
Working Group held on 30 August 2011. The draft minutes of this meeting were previously
presented to the Cabinet at their meeting on 3 October 2011 because of the
recommendation at minute 6 concerning ‘Terms of Reference and Future Direction of
Group’ which needed to be resolved by the Cabinet at that meeting and was. The minutes
are now presented for reception in their final form.
7.
BUDGET MONITORING 2011/12 – PERIOD 9
(attached – page 8)
(appendix A – page 20; appendix B – page 21)
Summary:
Conclusions:
Recommendations:
This report presents the budget monitoring position for the revenue
account and capital programme to the end of period 9 (31 December
2011) and also includes a review of the current capital programme.
The position at the end of December 2011 is showing a small
projected underspend of £1,004. The overall position will continue to
be monitored over the remaining periods of the current financial year.
It is recommended that:
1) Cabinet note the contents of the report and the revenue
account forecast for the current financial year;
2) That Cabinet note the current position in relation to the 2011/12
capital programme and approve the additional funding for the
emergency works to the roof of the Mundesley public
conveniences.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
8.
TREASURY MANAGEMENT STRATEGY STATEMENT AND INVESTMENT STRATEGY
2012/13 TO 2014/15
(attached – page 23)
(appendix C – page 28; appendix D – page 32; appendix E – page 33)
Summary:
Conclusions:
Recommendations:
This report sets out details of the Council’s treasury management
activities along with the Prudential Indicators, and presents a strategy
for the prudent investment of the Council’s surplus funds for members
to approve.
The preparation of this Strategy Statement is necessary to comply
with the Chartered Institute of Public Finance and Accountancy’s
Code of Practice for Treasury Management in Public Services. The
Code has been revised in November 2011 and this Strategy
Statement incorporates the changes which have been made.
The Prudential Indicators are required to be set each year in
accordance with the Prudential Code.
That the Council be asked to RESOLVE that;
(a) The Treasury Management Strategy Statement and
Investment Strategy and Prudential Indicators, for 2012/13
to 2014/15, are approved.
(b) The revised Treasury Management Policy Statement is
approved.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
9.
Ward(s) affected:
All
Duncan Ellis, Acting Financial Services Manager, 01263
516330, Duncan.Ellis@north-norfolk.gov.uk
Ward(s) affected:
All
Tony Brown 01263 516126
tony.brown@north-norfolk.gov.uk
2012/13 BASE BUDGET AND PROJECTIONS FOR 2013/14 TO 2015/16
(attached – page 40)
(appendix F – page 63; appendix G – page 64; appendix H – page 83: appendix I – page
84; appendix J – page - 87; appendix K – page 100)
Summary:
Conclusions:
This report presents for approval the proposed budget for 2012/13 for
both revenue and capital and also provides indicative budgets for the
following three financial years 2013/14 to 2015/16.
The budget is presented for approval each year. This report presents
the budget for 2012/13 along with the financial projections for the
following three years. The recent update of the Corporate Plan, which
was presented to Members in October, was accompanied by an
appendix entitled ‘Financial Plan Update 2011/12 – 2014/15, Strategic
Context and Organisational Workstreams’. The budget has been
produced based on the assumptions detailed within this paper
(updated where necessary) and takes account of the final grant
settlement announcement for 2012/13 made on 2 December 2011.
The report outlines the assumptions and documents the financial risks
to the Council in setting the annual budget and forecasting future
spending plans and resources.
Recommendations:
It is recommended that Members agree and recommend to Full
Council:
a) The 2012/13 revenue account budget as outlined at Appendix F
and that the surplus of £87,975 be allocated to the Restructuring
Proposals reserve;
b) The demand on the Collection Find will be subject to any
amendments as a result of final precepts;
(i)
£5,789,172 for District purposes;
(ii)
£1,561,174 (subject to confirmation of one final precept)
for Parish/Town precepts;
c) The movement on the reserves as detailed at Appendix I;
d) The updated Capital Programme and it’s financing for 2011/12
to 2014/15 as detailed at Appendix J and as contained within the
report along with the authority to negotiate for the purchase of a
new waste vehicle;
e) The new capital bids as detailed at Appendix K;
f) That Members note the current projections for 2013/14 to
2015/16.
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
10.
Ward(s) affected:
All
Duncan Ellis, Acting Financial Services Manager, 01263
516330, Duncan.Ellis@north-norfolk.gov.uk
ANNUAL ACTION PLAN
To follow – separate attachment.
11.
NORTH NORFOLK BIG SOCIETY FUND – PROPOSED OPERATIONAL FRAMEWORK
(attached – page 101)
(appendix L – page 104)
Summary:
Conclusions:
This report sets out the draft operational framework for the Big Society
Fund and considers how it can be segmented into a number of
complementary funding streams. It looks at different arrangements
for delivering outcomes involving the Council and partner
organisations, and identifies possible funding criteria as well as the
form of service level agreements that could be adopted as a basis for
procuring support services for capacity building and community
development.
The North Norfolk Big Society Fund is an exciting initiative which will
enable a flexible approach to community investment in the district. It
is designed as a means of improving social and economic wellbeing
and will promote the principles of self-determination and self-help by
providing local people and organisations with the capacity and skills to
plan and implement projects which they choose to benefit their own
communities.
Recommendations:
The Overview and Scrutiny Committee is recommended to:
• Review the proposed structure of the Big Society Fund
• Consider the eligibility criteria for the community grant funding
scheme
• Consider the option to procure support from partner organisations
for capacity building and community development
• Consider the draft outcome service level agreements to be used in
the procurement process
• Nominate two members of Scrutiny to work with the Leader of the
Council and Cabinet Portfolio Member in developing a formal
service level agreement based upon the draft outcomes
incorporated within the appendices
Note:
refer views to Cabinet
for 6 February
• Refer comments and observations to the Cabinet for their
consideration on 6 February 2012 prior to submission of the
recommended operational framework to Council.
The Cabinet is recommended to:
• Consider the views of the Overview and Scrutiny Committee
recorded at its meeting on 31 January 2012
• Subject to any amendments, sign off the final draft of the
operational framework
Note:
recommendations to
Council for 22 February
• Refer the Big Society Fund operational framework for adoption by
Council at its meeting on 22 February 2012 and recommend that
Council formally establishes the Fund to be launched on 2 April
2012 and appoints Members to sit on a politically balanced Big
Society Board to act as the grant giving panel.
• Note that an annual report will be produced summarising how
resources have been applied through the Fund and the outcomes
achieved.
• Agree a three month extension to Voluntary Norfolk’s existing
contract.
Cabinet member(s):
Cllr Trevor Ivory
Contact Officer, telephone number,
and e-mail:
Ward(s) affected:
All
Sheila Oxtoby, Chief Executive
01263 516077
sheila.oxtoby@north-norfolk.gov.uk
12.
MATERIALS RECYCLING FACILITY (MRF) CONTRACT PROCUREMENT
(attached – page 116)
Summary:
Conclusions:
This report outlines the issues around procuring a contract to handle
the dry recyclable waste collected by the Council. The current
contract, which the Council shares with a Consortium of the other six
Waste Collection Authorities in Norfolk, runs out in March 2014, and is
of significant financial and reputational importance to the Council
It is believed that the Consortium based approach offers us all the
best in terms of overall value for money and based on the success of
the Consortium to date, officers believe that the Consortium
arrangements should continue.
If however, the Consortium approach should fail, officers are confident
that alternative options are available.
Any procurement exercise, because of its potential value, will need to
be fully tested against market competition and comply with EU
procurement rules.
External consultants will probably be required in order to assist the
Consortium in moving this project forward and this will be in addition to
the internal support provided by Consortium members.
The risks associated with this procurement are known and can be
appropriately managed.
Recommendations:
1)
That the Council continues with its membership of
the
MRF Consortium in Norfolk on the basis that all costs
associated with the new procurement and
future
processing will be equitably shared amongst
its members
2)
That through the MRF Consortium, the Council enters
into an EU compliant procurement process for dealing
with dry
recyclables. This contract to
commence 1
April 2014 for the most effective term, as yet to be decided
3)
That a budget of £25,000 is allocated for the
procurement process across the 2011/12 and 2012/13
financial years
4)
That delegated responsibility is given to the relevant
Corporate
Director, s151 Officer and Portfolio
Members for Environment and Resources
respectively to make appropriate decisions relating to this
procurement up until the award of the contract which will need
to be approved by Cabinet and Full
Council
Cabinet member(s):
All
Contact Officer, telephone number,
and e-mail:
Ward(s) affected:
All
Nick Baker, 01263 516221
Nick.Baker@north-norfolk.gov.uk
13.
CROMER PIER STRUCTURAL REFURBISHMENT
(attached – page 123)
(*exempt appendix 1 - page 127)
*The exempt appendix is not for publication by virtue of paragraph 3 of Part I of Schedule
12A (as amended) of the Local Government Act 1972.
Definition of paragraph 3: Information relating to the financial or business affairs of any
particular person (including the authority holding that information).
Summary
Cromer Pier is presently safe for public use. With regard to the
Cromer Pier Major Works, at their meeting of the 7th June 2010
Cabinet resolved to:1 Promote a phased programme of work within current capital
budgets
2 Instruct design consultants Hemsley Orrell Partnership (HOP)
3 Procure works contractors
4 Obtain all necessary consents.
5 Make an allocation in the revenue budget for annual inspections and
maintenance.
These recommendations were implemented and HOP was instructed
to instigate a tender process which culminated in the submission of
five tenders. Following a tender appraisal which included an in-depth
financial investigation of the lowest tenderer it was considered unsafe
to award a tender and a second tender process was initiated.
This report summarises the re- tender process, examines the HOP
tender appraisals of the four tenderers which incorporates an
appraisal of the lowest tender.
Conclusions:
Following detailed inspections and analysis, the works necessary to
give a secure life to the Cromer Pier have been identified.
The works have been subjected to a rigorous tendering process and a
suitable contractor identified.
Recommendations:
1. That subject to a satisfactory interview the Council accepts
the tender submitted by FPE Process Equipment Ltd.
2. The Council instructs the Hemsley Orrell Partnership to
Project Manage the implementation stage of the Pier works
3. Agrees the principle of making provision for future inspection
and maintenance of the Pier.
Cabinet member(s):
Ward(s) affected: Cromer
Contact Officer, telephone number,
and e-mail:
Brian J Farrow 01263 516193.
brian.farrow@north-norfolk.gov.uk
14.
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following item of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraphs _ of Part I of
Schedule 12A (as amended) to the Act.”
15.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA