Smith Neilson Library
Fall 2015 Planning Overview
09.16.15
Project Scope
Renovation
Interface
Landscape
Infrastructure
Swing Space
Project Process/Flow Diagram
Program
Committee is
Responsible
for:
Establishing vision
Defining decision criteria
Developing philosophies
Listening and studying
Reviewing and synthesizing
the results of the campus
study and engagement
process
Delivering a program
•
Vision statement
•
Description of our process
•
Decision criteria
•
Collections and units
recommendations
January
SMITH NEILSON LIBRARY
Classes Begin
09/08
Fall Break
10/10
10/13
Faculty
01
7
12
01
/0
/2
2
4
/0
Otelia Cromwell Day
11/03
Stakeholder
Engagement
09/16
09/2309/24
10/15
10/21
09/16
Staff
Fall Engagement Kickoff
Student Engagement 01:
All Campus Event
Focus Group Sessions
01/19
Draft Program: Playback 02
Draft Program: Playback 01
01/19
Draft Program: Playback 02
01/2101/22
Symposium
Symposium
Engagement
Events
All Alumnae Event: Houston
10/21
Community Engagement 01:
Session at Forbes Library
What We Heard: Playback
All Volunteer Conference
10/15
11/0411/05
Library Leadership Workshop
11/14
Smith in the City: Boston
Library Staff Workshop
Focus Group: Sustainability
01/23
Smith in the City:
Washington D.C.
11/18
What We Heard: Playback
01/28
All Alumnae Event: Chicago
12/02
What We Heard: Playback
09/10
11/0611/07
What We Heard: Playback
12/16
Fall Engagement Kickoff
Alumnae Engagement 01
11/18
11/18
09/16
11/06
11/0411/05
Draft Program: Playback 01
All Alumnae Event: DFW
AASC Board Meeting
09/16
12/16
09/09
10/1510/17
Student Engagement 03:
Student focused Tea
Focused Group sessions
(TBD: engagement with library
focused classes)
Ada Lunch
Focus Group: Sustainability
12/16
Program Deepdive/Synthesis
(Informed by Playback
Feedback)
Draft Program: Playback 01
01/19
Draft Program: Playback 02
~12
Community
Alumnae
Library Staff Engagement 01
Library Staff Engagement 02
Library Staff Engagement 03
Admissions and Development
Staff
Fall Engagement Kickoff
10/21
Focus Group: Sustainability
10 NOVEMBER 2015
06/03
06/24
07/15
07/28
Student Engagement 02:
Student focused Tea
Focused Group sessions (TBD)
11/05
~30
Library Leadership Team Bi- Weekly
Meetings (See Dates Above)
09/2309/24
01/2101/22
Playback
Session
Summer
BOT
05/05
05/07
Spring Break
Regular
Meeting
Milestone
() = Dates that are tentative/proposed are shown in parentheses
Student
Library Focused Classes
Conference Call: Maya Lin +
Faculty
Fall Engagement Kickoff
Faculty Engagement 01:
All Campus Event
Faculty Reception
Focus Group Session
Faculty Engagement 02:
Faculty focused Lunch
Focused Group sessions (TBD)
Faculty focused Lunch
Faculty Engagement 03:
Faculty focused Lunch
Focused Group sessions
(TBD: engagement with library
focused classes)
Spring
BOT
03/03
03/05
Virtual Board Check-in:
Draft Program
Draft Program
Symposium Winter
BOT
What We Heard
Playback Sessions #1 Playback Sessions #2 01/21
01/28
01/19
Playback Sessions
12/16
01/22
01/30
(TBD)
Thanksgiving
Winter Break
11/26
“What We Heard”
Playback Session
11/18
ENGAGEMENT CALENDAR
07/24
0
05 5/1
/1 35
/2
/0
12
11
11
7
2
4
/0
1
/2
10
8
/0
10
7
10
/0
3
09
/2
Fall BOT
10/15
10/17
Fall Engagement
Kickoff
09/16
PROGRAMMING
10
/2
1
10
/1
5
09
8
/1
/2
08
09
/0
9
6
2
/1
08
/2
07
07
9
5
/1
1
/0
07
8
/1
06
3
/0
06
05
Coordination
Team
/2
0
09
Design
Committee
0
04 4/0
/1 80
2
03
/1
1
/1
02
8
/2
3
01
/2
01
/0
10
3
/2
/2
08
07
8
3
/2
09
7
09
/1
8
07
/1
0 4
07 7/2
/2 02
7
/0
/2
05
Program
Committee
0
05 5/2
/2 02
2
/0
12
4
/1
11
1
/2
1
Finalizing
na
gP
Program
g
a
and
n
Moving
ov
Into
to Conceptual
pu
Design
es
/1
0
President &
Cabinet
May
NOT
OT YETT P
PLANNED
NE
06
Trustees
April
WINTER
IN
&S
SPRING
NG
10
Community
March
5
February
11
5
/0
11
1
11 1-0
/0 67
10
09
/0
09 9
/1
0
Alumnae
December
1
11 1/0
/0 45
1
/2
10
/1
/2
5
3
8
/2
09
07
06
07
/1
4
/2
3
/0
06
Staff
5
Student
November
/0
5
/1
0
09 9/2
/2 34
10
/2
07
Faculty
October
1
September
/2
August
10
July
0
09 9/2
/2 34
June
4
May
11/18
All Alumnae Event: New York
03/12
Smith in the City:
San Francisco
04/0804/10
05/1305/15
05/2005/22
AASC Board Meeting
Pre BOT Calls: (See Dates Above)
Trustees
06/11
02/11
President & Cabinet
Library Round Table (Trustees)
10/15- Fall BOT
10/17
Virtual Board Check-in: What
We Heard Playback Session
01/28- Winter BOT
01/30
08/27
09/16
Fall Engagement Kickoff
09/16
10/15
10/17
Fall BOT
President Introduces Maya Lin
To Campus
07/07
Calendar Sub Committee
Summary of Summer Work
09/18
Design Committee Kickoff Call
10/21
Engagement Day
10/08
Site Visit/ Library Tours
11/18
What We Heard: Playback
12/02
Program Deepdive/Synthesis
(Informed by Playback
Feedback)
Virtual Board Check-in: What
We Heard Playback Session
12/16
(TBD)
Draft Program: Playback 01
01/28- Winter BOT
01/30
Reunion I
Library Program Committee: Bi- Weekly
Meetings (See Dates Above)
07/14 Prep Call with President and
Provost
07/20- President and Cabinet Retreat
07/22
10/15- Fall BOT
10/17
Virtual Board Check-in: What
(TBD)
We Heard Playback Session
(TBD)
Program Committee
12/16
Draft Program: Playback 01
01/19
Draft Program: Playback 02
01/2801/30
Winter BOT
Design Committee
Coordination Team
Pre BOT Calls: (See Dates Above)
Coordination Team Bi- Weekly Meetings
(See Dates Above)
09/18
Kickoff Call
09/16
Fall Engagement Kickoff
10/08
Site Visit/ Library Tours
11/18
What We Heard: Playback
(TBD)
Virtual Board Check-in: What
We Heard Playback Session
Reunion II
Campus Playback
Sessions
323 Students +/- 95 Faculty +/- 111Staff
including*... +/*does not include survey responses
Hosted by
Alumnae
Association
MAYA LIN STUDIO
//
Reading the Fall Engagement Calendar
How to Read the Engagement Calendar…
Look for your “swim lane.” But what is a “swim lane”?
Your “swim lane” is the colored bar that highlights the meeting
schedule of your engagement group.
OR
Look for your list of engagement sessions.
Meetings for all engagement groups are listed below the swim
lanes with the meeting type, date, and a brief description.
Meeting types are shown with the following symbols:
Methods of Engagement
FACULTY
THEMED CAMPUS
ONE-ON-ONE
LUNCHES:
SESSIONS:
INTERVIEWS:
A platform for idea
Focused workshops
Directed
questionnaire
sharing
around more specific
conversations with
covering topics such
the anthropological
as collections, user
consultant, by
preferences, what’s
appointment
working, what could
aspects of the vision
and program.
09/24, 10/15,
09/23-24, 10/21,
10/21
11/04
10/20-10/21
SURVEY:
Electronic
be better…
End of September
Engagement
Dates…
ENGAGEMENT CALENDAR
Faculty
07/ 24
09/ 16
Library Focus ed Clas s es Conference Call:
Maya Lin + Faculty
Fall Engagement Kickoff
Faculty Engagement 01:
All Campus Event
Faculty Reception
Focus Group S es s ion
09/ 23-­‐
09/ 24
10/ 15
10/ 21
Faculty Engagement 02:
Faculty focus ed Lunch
Focus ed Group s es s ions (TBD)
Faculty focus ed Lunch
Faculty Engagement 03:
Faculty focus ed Lunch
Focus ed Group s es s ions
(TBD: engagement with library
focus ed clas s es )
11/ 04
Focus Group: S us tainability
11/ 18
What We Heard: Playback
12/ 16
Draft Program: Playback 01
01/ 13
Draft Program: Playback 02
01/ 21-­‐
01/ 22
S ympos ium
Collections
Student
Collections
Group sessions (variable,
Fall Engagement Kickoff
09/ 16 Working
meet throughout the semester to inform the
S
tudent Engagement 01:
Program Committee)
All Campus Event
Focus Group S es s ions
TBD
Faculty and Student Survey
S tudent Engagement 02:
09/ 23-­‐
(collections
specific questions)
S tudent focus ed Tea
09/ 24
Themed
(Listening)
09/24
Focus ed Group s esSession
s ions (TBD)
“Collections for Research
S tudent Engagement 03:
10/ 21+Teaching”
(open to all)
S tudent focus ed Tea
FocusLunch
ed Group s
s ions
#2 –es“Collections
for
10/15 Faculty
(TBD: engagement with library
Research
+ Teaching”
focus ed clas s es )
Focus Group: SObservation
us tainability in
11/ 04Anthropological
10/21
library spaces
11/ 18
What We Heard: Playback
11/18
What
We Heard: Playback
Draft Program: Playback 01
12/ 16
Program: Playback 01
12/16
Draft Program: Playback 02
01/ 13Draft
S ympos
ium Playback 02
01/ 21-­‐
01/13
Draft
Program:
01/ 22
Proposed Faculty Lunch Formats
#01 General Discussion //
Engagement Process + Think/Pair/Share
(9/24 Seelye 201)
#02 Topic Driven//
Collections for Research & Teaching
(10/15 Seelye 201)
#03 Interactive /Hands On
(Topic TBD) + results of the survey
(10/21 Neilson Browsing Room)
9/23-9/24 Themed Campus Session Topics*
1.  Space Types
2.  What does Flexibility
mean to you?
3.  “Technology + Tools”
4.  Collections for
Research + Teaching
*Visit Neilson Library lobby 1 day prior to sessions for final schedule of topics and times.