Government of Himachal Pradesh
RFD
(Results-Framework Document)
for
State Forensic Science Lab
(2012-2013)
Results-Framework Document (RFD) for State Forensic Science Lab-(2012-2013)
Section 1:
Vision, Mission, Objectives and Functions
Vision
To be a benchmark in providing quality and state-of-the-art forensic analytical and investigative services.
Mission
To provide validated and recognized forensic services for its clients in a time bound manner.
Objective
1
To submit quality reports of scientific examination of physical evidences in a timely manner.
2
To upgrade and maintain State of the Art facilities in the laboratory.
3
To provide excellent forensic service at Scene of Crime (SOC).
4
To depose effective expert evidence in courts.
5
Human resource development.
6
Research and Development.
Functions
1
Accurate and reliable scientific examination of physical evidences and clue materials.
2
Searching and collection of physical evidences/clue materials at SOC.
3
Provide scientific assistance in crime investigation.
4
To organise training courses for the IOs on scientific crime investigation.
5
To organise orientation/refresher courses for judicial officers, prosecutors, police officers and forensic medical officers, to keep them
updated with latest analytical methodologies.
Page : 2 of 17
facilities in the laboratory.
[2] To upgrade and maintain State of the Art
examination of physical evidences in a
timely manner.
[1] To submit quality reports of scientific
Objective
15.00
20.00
Weight
No. of state of art
equipments
procured for
scientific
examination.
[2.5] Procurement of State of the [2.5.1]
Page : 3 of 17
Art equipments for scientific
examination.
Date
Date
Days
Days
number
Number
Timely identification Date
of minimum fifteen
equipments required
for calibration for
NABL.
Timely preparation
of twenty numbers
of procedure
manual.
Timely preparation
of two numbers of
laboratory
capabilities manual.
No. of days taken in
submission of
analytical report of
cases/exhibits
No. of experts
trained for NABL
accreditation.
[2.3.1]
[2.2.1]
[2.1.1]
[1.3.1]
[2.4.1]
Experts for NABL
accreditation.
[2.4] Training of Scientific
requirements for NABL
accreditation.
[2.3] To finalize/listing out
manuals for each division
of each laboratory.
[2.2] To prepare procedure
capabilities manual.
[2.1] To prepare laboratory
report in time bound
manner
[1.3] To submit the analytical
[1.2.1]
No. of days for
which the
case/exhibits
pending in the
division
cases/exhibits
cases/exhibits
[1.2] To reduce the pendency of
Unit
No. of case/exhibits % of
examined by an unit BPR&D
in the division
norms
Success
Indicator
[1.1] To enhance the disposal of [1.1.1]
Action
3.00
2.00
2.00
3.00
3.00
7.00
6.00
7.00
Weight
06
100
10/03/2013
20/02/2013
20/02/2013
27
25
33
30
90
80%
Good
05
90
04
80
20/03/2013 31/03/2013
28/02/2013 31/03/2013
28/02/2013 31/03/2013
30
27
100
90%
100%
110
Very Good
Excellent
03
70
--
--
--
36
33
80
70%
Fair
Target / Criteria Value
Section 2:
Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
02
60
--
--
--
39
36
70
60%
Poor
10.00
10.00
[6] Research and Development.
10.00
15.00
Weight
[5] Human resource development.
courts.
[4] To depose effective expert evidence in
Scene of Crime (SOC).
[3] To provide excellent forensic service at
Objective
[6.1.1]
[5.2.1]
[5.1.1]
[4.1.1]
[3.2.1]
[3.1.1]
[2.6.1]
Number
Date
Date
Unit
No. of
Number
International/Nationa
l seminar,
conferences,
symposium,
No. of training
Number
courses on
computers, finance,
disciplinary
proceedings, office
management, stress
management etc.
No. of
Number
workshops/trainings/
refresher courses
etc attended by
scientific staff.
Percentage of
Percenta
reports agreed in the ge
judgments of
Hon'ble courts.
No. of
officers/officials
provided training.
Timely preparation
of guidelines.
Timely identification
of HACCP
compliance
procedures in the
laboratory.
Success
Indicator
Page : 4 of 17
International/National
seminar, conferences,
symposium, workshop etc.
[6.1] To attend the
knowledge by attending
number of trainings course
on computers, finance,
disciplinary proceedings,
office management etc.
[5.2] To enhance the skills and
approach of staff by
attending number of
workshop/training/refresher
course etc. organised by
national or international
institute/agencies
[5.1] To strengthen the scientific
experts in effective
deposition of experts in the
courts.
[4.1] To provide training to
examination to all
personnel.
[3.2] To provide training in SOC
evidence collection
guidelines at scenes of
crime.
[3.1] To prepare standard
compliance procedure in
the laboratory.
[2.6] To bring HACCP
Action
6.00
3.00
7.00
10.00
7.50
7.50
2.00
Weight
15
05
17
100
18
--
80%
Good
12
04
15
80
15
--
09
03
12
50
12
--
20/03/2013 31/03/2013
90%
100%
10/03/2013
Very Good
Excellent
--
--
06
02
09
30
09
70%
Fair
Target / Criteria Value
Section 2:
Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
--
--
05
01
06
20
06
60%
Poor
Performance of Flagship Programmes, ACA
and EAPs
Twenty Point Programme
Budget Assurances
Efficient Functioning of the RFD System
Improving Internal Efficiency /
responsiveness /service delivery of
Department
*
*
*
*
*
* Mandatory Objective(s)
Annual Plan Performace
*
Objective
5.00
5.00
2.00
2.00
3.00
3.00
Weight
No. of research
papers/articles
published in various
journals/magazines
in a year.
Page : 5 of 17
Percentage of cases
disposed off in time
Implementation of RTI
Finalize the Strategic Plan
for next 5 years (June 30,
2012)
Finalize a Strategic Plan
Percentage of offices
covered
On-time submission (May
15, 2013)
Timely submission of Results
Develop RFDs for all
Subordinate Offices
On-time submission (May
10, 2012)
No of reports submitted on
time (By 10th of every
month)
No of reports submitted on
time (By 10th of every
month)
No of reports submitted on
time (by 10th of every
month)
No of Reports submitted on
time (By 10th of July,
Oct,Jan and April)
[6.2.1]
workshop etc.
attended by the staff
in a year.
Success
Indicator
Timely submission of Draft for
Approval
Submission of monthly progress
report
Submission of monthly progress
report of Flagship
Programmes/ACA releases/
Expen. & reimbursement of
EAPs (if any)
Submission of qtly. Plan
Expenditure Report
papers/articles in various
journals/magazines.
[6.2] To publish research
Action
%
%
Date
Date
Date
No
No
No
No
Number
Unit
2.0
1.0
1.0
2.0
2.0
2.0
2.0
0
3.0
4.00
Weight
100
100
30/06/2012
15/05/2013
10/05/2012
12
12
12
4
10
10
10
2
12
80%
Good
8
8
8
1
10
70%
Fair
90
75
80
50
70
25
31/07/2012 31/08/2012 30/09/2012
22/05/2013 29/05/2013 07/06/2013
17/05/2012 24/05/2012 30/05/2012
11
11
11
3
14
90%
100%
15
Very Good
Excellent
Target / Criteria Value
Section 2:
Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
--
--
--
--
--
--
--
--
--
08
60%
Poor
* Mandatory Objective(s)
Objective
Weight
Success
Indicator
Page : 6 of 17
Redress of public Grievances( E. Create a Compliant system
Samadhan)
to redress and monitor
public Grievances (by May
31, 2012)
Action
Date
Unit
2.0
Weight
80%
Good
70%
Fair
30/06/2012 31/07/2012 31/08/2012
90%
100%
31/05/2012
Very Good
Excellent
Target / Criteria Value
Section 2:
Inter se Priorities among Key Objectives, Success indicators and Targets
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
60%
Poor
--
To submit quality reports of scientific
examination of physical evidences in
a timely manner.
To upgrade and maintain State of the
Art facilities in the laboratory.
[1]
[2]
Objective
the Art equipments for
scientific examination.
[2.5] Procurement of State of
Experts for NABL
accreditation.
[2.4] Training of Scientific
requirements for NABL
accreditation.
[2.3] To finalize/listing out
manuals for each division
of each laboratory.
[2.2] To prepare procedure
capabilities manual.
[2.1] To prepare laboratory
report in time bound
manner
[1.3] To submit the analytical
of cases/exhibits
[1.2] To reduce the pendency
of cases/exhibits
[1.1] To enhance the disposal
Action
Page : 7 of 17
equipments procured
for scientific
examination.
[2.5.1] No. of state of art
for NABL accreditation.
[2.4.1] No. of experts trained
minimum fifteen
equipments required
for calibration for
NABL.
[2.3.1] Timely identification of
twenty numbers of
procedure manual.
[2.2.1] Timely preparation of
two numbers of
laboratory capabilities
manual.
[2.1.1] Timely preparation of
submission of
analytical report of
cases/exhibits
[1.3.1] No. of days taken in
the case/exhibits
pending in the division
[1.2.1] No. of days for which
examined by an unit in
the division
[1.1.1] No. of case/exhibits
Success Indicator
number
Number
Date
Date
Date
Days
Days
% of
BPR&D
norms
Unit
05
--
--
--
--
33
33
90
FY 10/11
02
--
--
--
--
30
30
90
FY 11/12
07
12
10/03/2013
20/02/2013
20/02/2013
27
25
90
FY 12/13
Actual Value Actual Value Target Value
Section 3:
Trend Values of the Success Indicators
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
06
08
10/03/2014
20/02/2014
20/02/2014
26
24
90
Projected
Value for
FY 13/14
06
--
--
--
--
25
23
90
Projected
Value for
FY 14/15
To provide excellent forensic service
at Scene of Crime (SOC).
To depose effective expert evidence
in courts.
Human resource development.
Research and Development.
[3]
[4]
[5]
[6]
Objective
International/National
seminar, conferences,
symposium, workshop
etc.
[6.1] To attend the
Page : 8 of 17
International/National
seminar, conferences,
symposium, workshop
etc. attended by the
[6.1.1] No. of
on computers,
finance, disciplinary
proceedings, office
management, stress
management etc.
[5.2.1] No. of training courses
[5.2] To enhance the skills and
knowledge by attending
number of trainings
course on computers,
finance, disciplinary
proceedings, office
management etc.
workshops/trainings/ref
resher courses etc
attended by scientific
staff.
[5.1.1] No. of
agreed in the
judgments of Hon'ble
courts.
[4.1.1] Percentage of reports
provided training.
[3.2.1] No. of officers/officials
guidelines.
[3.1.1] Timely preparation of
HACCP compliance
procedures in the
laboratory.
[2.6.1] Timely identification of
Success Indicator
scientific approach of
staff by attending number
of
workshop/training/refresh
er course etc. organised
by national or
international
institute/agencies
[5.1] To strengthen the
experts in effective
deposition of experts in
the courts.
[4.1] To provide training to
SOC examination to all
personnel.
[3.2] To provide training in
evidence collection
guidelines at scenes of
crime.
[3.1] To prepare standard
compliance procedure in
the laboratory.
[2.6] To bring HACCP
Action
Number
Number
Number
Percentag
e
Number
Date
Date
Unit
06
03
16
50
05
--
--
FY 10/11
--
--
09
03
15
75
04
FY 11/12
15
05
15
80
03
10/03/2013
20/03/2013
FY 12/13
Actual Value Actual Value Target Value
Section 3:
Trend Values of the Success Indicators
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
15
05
15
80
02
10/03/2014
20/03/2014
Projected
Value for
FY 13/14
15
05
15
90
02
--
--
Projected
Value for
FY 14/15
Twenty Point Programme
Budget Assurances
Efficient Functioning of the RFD
System
Improving Internal Efficiency /
responsiveness /service delivery of
Department
*
*
*
*
* Mandatory Objective(s)
Annual Plan Performace
*
Objective
Create a Compliant system to
redress and monitor public
Grievances (by May 31, 2012)
Redress of public Grievances(
E. Samadhan)
Page : 9 of 17
Percentage of cases disposed
off in time
Implementation of RTI
Finalize the Strategic Plan for
next 5 years (June 30, 2012)
Finalize a Strategic Plan
Percentage of offices covered
On-time submission (May 15,
2013)
Timely submission of Results
Develop RFDs for all
Subordinate Offices
On-time submission (May 10,
2012)
No of reports submitted on
time (By 10th of every month)
No of reports submitted on
time (By 10th of every month)
No of Reports submitted on
time (By 10th of July, Oct,Jan
and April)
papers/articles
published in various
journals/magazines in
a year.
[6.2.1] No. of research
staff in a year.
Success Indicator
Timely submission of Draft for
Approval
Submission of monthly
progress report
Submission of qtly. Plan
Expenditure Report
papers/articles in various
journals/magazines.
[6.2] To publish research
Action
Date
%
%
Date
Date
Date
No
No
No
Number
Unit
--
--
--
--
--
--
--
--
--
03
FY 10/11
--
--
--
--
--
--
--
--
--
03
FY 11/12
30/06/2012
90
75
15/12/2013
02/05/2013
08/03/2012
11
11
3
12
FY 12/13
Actual Value Actual Value Target Value
Section 3:
Trend Values of the Success Indicators
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
30/06/2013
100
95
15/12/2014
02/05/2014
08/03/2013
--
--
--
12
Projected
Value for
FY 13/14
30/06/2014
100
95
15/12/2015
02/05/2015
08/03/2014
--
--
--
12
Projected
Value for
FY 14/15
Results Framework Document (RFD) for State Forensic Science Lab
(2012-2013)
Section 4:
Description and Definition of Success Indicators
and Proposed Measurement Methodology
Section 4:
Description and Definition of Success Indicators
And Proposed Measurement Methodology
1. To submit quality reports of 1.1 To enhance the disposal of The BPR &D, MHA, Govt. of
India have already set uniform
Scientific examination of
cases/exhibits.
working norms for all the FSL’s
physical evidence in a timely
in India. Govt. of Himachal
manner.
1.2. To reduce the pendency of Pradesh has adopted the same
norms. The expeditious disposal
cases/exhibits.
of case work not only depends
on scientific staff but also
1.3 To submit the analytical depend on the support provided
by ministerial staff such as
report in time bound manner
timely typing and printing of
reports. The figures will be
calculated for every month and
average value will be calculated
annually.
Page : 10 of 17
2. To upgrade and maintain
State of Art Facilities in the
2.1 To prepare laboratory
capabilities manual
Laboratory
2.2 To prepare procedure
manuals for each division of
each laboratory.
The procedure manuals for
testing of exhibits will be
prepared according to the
guidelines issued by BPR&D
and United Nation for producing
quality reports of scientific
examinations of exhibits.
Calibration of scientific
equipments is necessary and an
essential requirement for NABL
accreditation of the laboratories.
2.3 To finalize/listing out
requirements for NABL
accreditation.
Training of scientific experts for
NABL accreditation is
essentially required for
preparation of Standard
Operating Procedures for
2.5 Procurement of State of Art
examination and for better
understanding of GLP and
equipments for scientific
HACCP norms.
examination
2.4 Training of Scientific Experts
for NABl accreditation.
2.6 To bring HACCP
compliance procedure in the
laboratory
Crime scenario is changing day
by day and the organised and
other new crimes are based on
advanced technology. So,
adoption of new state-of-the-art
forensic technology is highly
needed to solve the crime
matters.
The FSL man power is all time
engaged with various kind of
biological and non-biological
exhibits, chemical, dust,
vapours etc. which is highly
harmful for human beings. In
this condition the risk factor is
increased. So, HACCP (Hazard
Analysis Critical Continuing
Practices) are highly needed for
the skilled staff.
Installation of fire extinguishers
and deployment of armed police
guard is important for safety of
the assets. This safety is
available in all laboratories, but
electronic surveillance and
security system will ensure full
proof maintenance of chain of
custody and none of the
laboratories have this highly
desirable system. Efforts are to
Page : 11 of 17
be made in this regard.
The standard evidence
3.1 To prepare standard
collection guidelines at scenes
evidence collection guidelines at
of crime are required for
scenes of crime.
scientific experts as well as
investigating officers of police
department for proper collection
3.2 To provide training in SOC
of physical/chemical/biological
examination to all personnel.
exhibits at scenes of crime in
scientific manner. The scene of
crimes examinations training will
be imparted to all the scientific
personnel in the laboratory as
well as the investigating officers
of police department for better
management of scenes of crime
and its reconstruction.
Forensics work on concept of
4. To depose effective expert
4.1 To provide training to
“Justice through Science”.
evidence at various Hon’ble experts in effective deposition of Quality of report and expert
Courts
experts in the courts.
evidence in court will strengthen
justice delivery. All the scientific
experts in the laboratory will be
trained for effective court room
presentations for assistance of
Hon’ble courts in justice delivery
system based on scientific
examinations. The effective
testimony of an expert in
Hon’ble courts will results in
increase in the conviction of
culprit and exoneration of an
innocent.
Knowledgeable and skilled staff
5. Human Resource
[5.1.1] No. Of workshop/
of any institution is a great
Development
trainings/ refresher courses etc
asset. Human resource
attended by scientific staff.
development (HRD) keeps the
staff techno friendly and ready
to meet new challenges being
[5.1.2] No. Of training coursed
faced on routine basis.
on computers, finance,
Nomination of the officer and
officials may be sent for
disciplinary proceedings, office
training/workshops/refresher
management etc.
courses organized by various
institutes like HIPA, NICFS,
MHA, GOI etc.
3. To provide excellent
forensic service at SOC
Page : 12 of 17
6. Research &Development
Research and development
[6.1.1] No. of International/
(R&D) is necessary to solve
National seminar, conferences, new challenges and problems
symposium, workshop etc.
faced during analytical work.
attended by the staff in a year
Seminars, conferences,
research journals and new
[6.2.1] No. of research papers/
books keep the staff updated
articles published in
with the new methodologies and
various journals/magazines in a keep them ready to face the
new problems and challenges.
year.
Page : 13 of 17
Results Framework Document (RFD) for State Forensic Science Lab
(2012-2013)
Section 5:
Specific Performance Requirements from other Departments
SECTION 5:
Specific performance requirements from other departments
Department
Police
Department
Relevant
Success
What do you
need?
Why do you
need it?
How much you What happens
need?
if you do not
indicator
get it?
To submit
Proper SOC
For quality
Full support.
quality reports management by forensic
of Scientific
police
examination of
Importance of
scientific
assistance in
examination of
evidences and
physical
Scientifically
SOC to better
evidence in a correct
prosecution.
timely manner. collection,
packaging and
To provide
forwarding of
excellent
evidences.
forensic service
crime
investigation
will be affected.
at SOC
Page : 14 of 17
Health
Department
To submit
Providing all
quality reports relevant
For standard
forensic
Full support.
of Scientific
biological
examination of materials
examination of
biological
The case
examination
may be failed
due to
physical
/evidence dually evidences.
evidence in a preserved,
timely manner. sealed and
insufficient/irrel
evant and
unpreserved
signed of doctor
and proper
labelling for
biological
material.
further forensic
report of
chemist/toxicolo
gist/biologist/ser
ologist.
Providing
readable
medical
certificates such
as PMR. MLC
etc.
Home/finance Sanctioning of
Department
posts/ filling up
of the vacant
posts.
To fill up the
vacant posts of
technical and
ministerial staff
and to create
more posts
keeping in view
of the future
For timely
examination of
case work and
expeditious
report
submission.
100% posts to
be filled and up
and further
sanctioning of
new posts as
per demands
submitted from
time to time.
requirements.
Page : 15 of 17
Due to lack of
sufficient staff,
the FSL cannot
function
smoothly and
efficiently. .
Prosecution/
To depose
effective
Proper
Increase in
Full Support
presentation of conviction rate
Improper
presentation of
Judiciary
expert
evidence at
scientific
of culprits and
outcomes of the acquittal of an
scientific facts
of the reports in
various
reports in the
Hon’ble courts Hon’ble court
by prosecutor
innocent
courts by
prosecutor will
result in
will result in
effective and
quality
acquittal of
culprits.
judgements.
Good
interpretation of
scientific
terminology by
Judiciary is
highly relevant
in criminal
justice system.
Page : 16 of 17
1
Increase in conviction rate of
culprit
Outcome/Impact of
Department/Ministry
Police, Health, Prosecution and
Judiciary.
Jointly responsible for
influencing this outcome /
impact with the following
department (s) / ministry(ies)
Page : 17 of 17
Increase in conviction rate
Success
Indicator
Percenta
ge
Unit
FY 10/11
FY 11/12
Section 6:
Outcome/Impact of Department/Ministry
Results-Framework Document (RFD) for State Forensic Science Lab -(2012-2013)
FY 12/13
100
FY 13/14
100
FY 14/15