THE UCL (FORMER MEDICAL SCHOOLS) PENSION SCHEME A Guide to the proposed transfer of Active Members to The Superannuation Arrangements of the University of London Introduction The covering letter, dated 30 March 2012, outlines the proposals from University College London (UCL) for the transfer of the benefits of the active members of The UCL (Former Medical Schools) Pension Scheme (the Scheme) into the Superannuation Arrangements of the University of London (SAUL). This Guide provides further, more detailed information about this proposed transfer, including the effect it would have on your pension benefits. Providing now for your retirement is extremely important. Doing so through an employer-sponsored pension scheme helps you to build financial security for the future. UCL is committed to providing employees with pension and life assurance benefits that are of significant value. However, in doing so, it is important that a sensible plan is in place that allows both UCL and current Scheme members to provide for pensions in the future in a way which is both affordable and manageable. UCL has spent a considerable amount of time reviewing the options for the future of the Scheme, with a view to better managing cost. A transfer into SAUL of the active members' benefits (if they wish to transfer) is the preferred way forward as this enables you to continue to enjoy and build up final salary pension benefits and for both you and UCL to benefit from the efficiencies and economies of scale that the proposed transfer into SAUL offers. You do not have to transfer if you do not want to and you can remain a deferred member of the Scheme who will not be transferring to SAUL. Active consideration is being given to winding it up and securing the benefits with annuities with an insurance company (although no final decision has been made). This Guide takes you through the proposed changes announced in relation to the transfer of benefits to SAUL, and for future benefit accrual. Please read it carefully to ensure that you understand fully the proposals being made. Inside you will find What you need to do About this Guide Step 1 – The proposed transfer in brief Step 2 – Your pension in SAUL Step 3 – A comparison of the Scheme and SAUL benefits Step 4 – What are my options? Step 5 – What happens next? Frequently asked questions Page 2 2 3 5 6 13 14 15 This Guide gives a summary of benefits currently provided under the Scheme and SAUL, which are both governed by a formal Trust Deed and Rules. Should the benefits set out in this Guide or any other Scheme or SAUL booklet be inconsistent with the relevant scheme’s Trust Deed and Rules, the Trust Deed and Rules will prevail. 1 What you need to do Read this Guide and the enclosed SAUL booklet carefully. Make a note of any questions and anything that needs clarifying. Attend a presentation – you will receive details shortly. Feed back any comments or queries to UCL as part of the consultation process before 28 May 2012. Look out for any answers to frequently asked questions and any other information that may be published during the consultation period. Look out for an announcement from UCL at the end of the consultation period regarding its decision. If the proposal goes ahead, you will be asked to complete an application form to join SAUL from 30 June 2012. About this Guide In putting together the information contained in this Guide, we have tried to structure it in a way which: helps you to understand how your pension benefits are calculated and the pension provision that is proposed for the future; allows you to locate and refer back to the issues which are of most interest to you; and in general terms, helps you to understand the effect of the transfer on the benefits you have earned to date. It may help if you think of this as a series of steps, each of which is set out on the following pages: Step 1 – The proposed transfer in brief Firstly, we summarise the changes proposed by UCL, as broadly set out in the enclosed covering letter (page 3). Step 2 – Your pension in SAUL Then, we explain in more detail the terms which would apply to you under SAUL (page 4). Step 3 – A comparison of the Scheme and SAUL benefits We then set out the key Scheme and SAUL benefits side by side so you can see how they compare (pages 6-12). Step 4 – What are my options? In this section we set out the options you would have if the transfer goes ahead. This includes an option in relation to your future benefits and those already earned in the Scheme (page 13). Step 5 – What happens next? Finally, we set out what you need to do now and what you can expect to happen next (page 14). By following these five steps, you will be able to understand how UCL’s proposals apply to you both in terms of the pension benefits you have built up to date and the pension benefits you can choose to build in the future. 2 Step 1 – The proposed transfer in brief This is a summary of what UCL proposes will happen. Transfer into SAUL Assets corresponding to the benefits accrued in respect of the active members of the Scheme who consent to a transfer to SAUL will be transferred into SAUL. The financial obligations relating to the benefits of the active members who choose to transfer will be transferred to SAUL. You will not be able to earn future service benefits in the Scheme. Your Scheme benefits You will stop building up further pension benefits in the Scheme with effect from 30 June 2012. The pension benefits you have built up in the Scheme up to 30 June 2012 will be transferred to SAUL if you agree to this. If you decide to transfer, the benefits that you have earned up until 30 June 2012 will be converted to the current SAUL benefit basis. The main change to the structure of your benefits is that in SAUL you will be provided with a pension, based upon 1/80th of final salary for each year of service, and a separate additional tax-free lump sum at retirement, which is the standard form of benefits offered by SAUL. The existing Scheme provides a pension based on 1/60th of final salary for each year of service, and the choice of converting part of that pension to a lump sum. The Scheme Trustee will ensure that the overall value of your benefits earned up until 30 June 2012, as assessed by the Scheme Actuary, will remain the same upon transfer into SAUL. Your future service pension From 30 June 2012, you will be invited to join SAUL for your future service pension benefits. This will provide you with the opportunity to continue to benefit from: A pension based on your service (both as a member of the Scheme and of SAUL) and final salary; A significant UCL contribution towards your pension; Valuable benefits payable in the event of your death; In the event that you are made redundant beyond age 55, no actuarial adjustment will be made in respect of early payment of pension; The opportunity to pay extra contributions to provide more benefits for you and your family when you retire; A pension all of which in excess of GMP, is increased annually in line with the Consumer Prices Index (compared with the Scheme, where RPI increases are only applicable to pension attributable relating to service after 5 April 1997). If you consent to join SAUL for future service, you will be consenting to the transfer to SAUL and conversion of your past service Scheme benefits to the SAUL basis and to those benefits remaining linked to your final salary. You will not be able to join SAUL for future service at the time of the transfer if you do not consent to the transfer of your past service benefits unless this is UCL’s eligible pension scheme for your salary grade. 3 If you do not consent to join SAUL for future service, your benefits will be treated as deferred benefits in the Scheme, and no further accrual of benefits beyond 30 June 2012 will be possible. Your Scheme benefits will continue to be managed by the Trustee whilst the feasibility of them being bought out with insurance company annuities as a part of a Scheme winding-up is considered. Beyond 30 June 2012, you will have the opportunity of joining the relevant pension scheme for your salary grade, although this may not be on a ‘final salary’ basis, subject to the relevant scheme rules for staff joining after an initial eligibility period. 4 Step 2 – Your pension in SAUL The pension that you will earn in SAUL will be linked to your final salary. You will find enclosed with this pack a separate schedule detailing the benefits you have earned in the Scheme and the service credit you would be offered in SAUL, if the transfer to SAUL’s benefit basis were to go ahead. Full details of the benefits payable under SAUL are shown in the booklet which is attached. If you choose not to join SAUL, the benefits that you have already earned in the Scheme will remain in the Scheme and will be treated as deferred benefits, subject to UCL reaching a decision regarding whether the Scheme will be wound up. Your benefits will be based on your pensionable service and pensionable salary at 30 June 2012. Proposed changes to SAUL A consultation is currently underway in relation to benefits under SAUL which may result in new joiners from 1 July 2012 accruing pensionable benefit on a career average defined benefit basis (CARE). However, if you join SAUL at 30 June 2012 under UCL's current proposal set out above, you would join as a member of SAUL’s final salary section, and so continue to accrue benefits linked to your final salary. Of course, changes to future service benefits in SAUL could be proposed in future, affecting both existing and future joiners, in the same way as in the Scheme, although UCL is not aware of any such proposals at present. 5 Step 3 – A comparison of the Scheme and SAUL benefits The table below compares the key features of the benefits that are currently provided for you in the Scheme and the benefits that are being offered under SAUL. Note that this is intended only as a guide, to help you compare the schemes - the benefits available under each arrangement will ultimately be those defined in the schemes’ formal documentation. Scheme SAUL Member 6% of Salary. 6% of Salary. contributions Salary exchange not offered. Salary exchange offered. Member contributions cease upon attainment of 40 years' Pensionable Service. Normal Pension Age (NPA) Normal retirement pension Age 65. Tax-free cash sum Pension may be commuted into a lump sum of an amount that does not exceed the permitted maximum for the purposes of the Finance Act 2004. The pension will be reduced accordingly. Pension of 1/60th (up to a maximum of 40/60ths) of Pensionable Remuneration for each year of Pensionable Service (completed in years). The last day of the month before your 65th birthday. Pension of 1/80th of Pensionable Salary for each year of Pensionable Service (measured in years and days). A lump sum (in addition to the pension) equal to three times the annual pension. Option to increase lump sum to the permitted maximum, with appropriate reduction to the pension. Option to exchange cash sum for additional pension. Pensionable Remuneration / Salary Pensionable Remuneration is the Member's highest annual Salary in one of the last three years before ceasing to be an active member. Pensionable Salary is the greater of: a) your highest Salary paid over any one of the three years before you retire (or leave or die); or b) the highest yearly average of your Salary in any group of three years during the 10 years before you retire (or leave or die). 6 Scheme Salary is the total annual fixed salary or wages payable to a Member excluding bonuses, overtime and commissions but including the valuation of board and/or lodgings under a scale for the time being approved by the Trustee. The Trustees and Employer have discretion to include fluctuating emoluments. SAUL Your Salary is the ordinary pay you receive from your employer (including permanent allowances, shift payments and fixed benefits but not including oneoff payments such as overtime or bonuses). Pensionable Service The total period of service which a member may count for pension purposes and which shall not exceed 40 years. Spouse/civil partner A spouse means your widow or widower or civil partner at the time you die. A civil partner means your civil partner within the meaning of the Civil Partnership Act at the time you die. The length of time (measured in years and days) as a contributing member of SAUL plus the service credit granted in respect of pensionable service allowed in the scheme rules. A spouse means your husband or wife at the time you die. A civil partner means your civil partner within the meaning of the Civil Partnership Act at the time you die. Child The definition of children who are eligible for benefits includes: The definition of children who are eligible for benefits includes: i) your natural or adopted children; and i) your natural or adopted children; and ii) at the Trustee's discretion, any other children including foster children or step children. ii) any other child who, in the Trustee’s opinion is your dependant. With agreement from UCL. No reduction for retirement on or after age 60. Salary Early retirement from service No reduction for retirement on or after age 60. Where early retirement is before age 60, pension is reduced. Where early retirement is before age 60, pension is reduced except if you are made redundant and have at least five years’ Pensionable Service. 7 Ill-health early retirement Scheme An enhanced pension of 1/60th Pensionable Remuneration (calculated for each year of Pensionable Service you could have built up if you had been able to remain in service up to age 65, to a maximum of 40 years. If you have already built up 40 years, your pension will be based on actual Pensionable Service). Pension may be commuted into a lump sum of an amount that does not exceed the permitted maximum for the purposes of the Finance Act 2004. The pension will be reduced accordingly. SAUL An enhanced pension of 1/80th of Pensionable Salary (calculated for each year of Pensionable Service you could have built up if you had been able to remain in service up to age 65, to a maximum of 40 years. If you have already built up 40 years, your pension will be based on actual Pensionable Service). A tax-free lump sum equal to three times pension. You must have completed at least two years’ Pensionable Service and your employer and the Trustee must be satisfied you have become incapable of carrying out your duties because of permanent ill health or incapacity. The Trustee may monitor your health after you have retired and can cancel, suspend or reduce your pension until age 65 if: i) your health improves; ii) you take up paid work; or iii) you refuse a medical examination If you have less than two years’ Pensionable Service but meet the other conditions above, you could leave service and apply for ill-health retirement as a preserved member (see below). Very serious illhealth retirement If UCL agrees you are very seriously ill, with a life expectancy of less than one year, you might be able to take all of your benefits in a lump sum. If your employer and the Trustee are satisfied that you are very seriously ill, with a life expectancy of less than one year, you might be able to take all of your benefits in a lump sum. If you have at least two years’ Pensionable Service, your benefits under ill-health retirement (above) will be converted into a lump sum. If you have less than two years’ Pensionable Service, your benefits will be based on your actual Pensionable Service only (which means your Pensionable Service will not be enhanced to age 65). 8 Death in service Scheme A lump sum of four times Pensionable Remuneration, plus refund of contributions payable with interest where you die as a contributing member (or have stopped contributing having built up 40 years' Pensionable Service). SAUL A lump sum of four times Salary, plus refund of contributions payable with interest where you die whilst a contributing member (or have stopped contributing having built up 40 years’ Pensionable Service). A spouse's pension of 1/120th of Pensionable Remuneration for each year of Pensionable Service to NPA. A spouse's or civil partner’s pension of 2/3rds of your pension based on potential years and days of Pensionable Service to age 65 (to a maximum of 40 years). If you do not have a spouse it may be possible for the Trustee to pay a pension to one or more adults who are financially dependent on you. If you do not have a legal spouse or civil partner, or you are living apart, it may be possible for the Trustee to pay a pension to one or more adults who are financially dependent on you. If your spouse, civil partner or adult dependant is more than 10 years younger than you, his or her pension may be reduced. If your spouse, civil partner or adult dependant is more than 15 years younger than you, his or her SAUL pension will be reduced. Children’s allowances are also payable, as follows: Children’s allowances are also payable, as follows: If you are survived by one or more children, each child (up to a maximum of two children) is entitled to a pension of half of the pension that would be payable to the spouse (or, where there is no spouse, 2/3rds of the pension that would be payable to the spouse). If a spouse’s/civil partner’s or other adult dependant’s pension is payable, then: Children’s allowances are payable for children who are: i) under age 16; or ii) between 16 and 23 and in full time education or attending a fulltime course of training approved by the Trustee. iii) over 16 and dependent on the member because of physical or mental impairment. i) one eligible child is entitled to an allowance equivalent to half of the spouse’s pension; or ii) two or more eligible children are each entitled to an allowance. The total allowance paid to two or more children will equal the value of the spouse’s pension. If a spouse’s/civil partner’s or other adult dependant’s pension is not payable, then: i) one eligible child is entitled to the equivalent of two-thirds of a spouse’s pension; or ii) two or more children are each entitled to an allowance. The total allowance paid to two or more children will equal the value of one and one-third of the spouse’s pension. 9 Scheme SAUL Children’s allowances are payable for children who are: i) under age 18; or ii) between 18 and 23 and in full time education or attending a full-time course of training approved by the Trustee; or iii) over 18 and permanently unable to be financially self-supporting due to a disability. Death after retirement Lump sum based on any remaining instalments of pension which would have been paid had the member survived for five years (ignoring pension increases which take effect after the date of death). Lump sum based on any remaining instalments of pension which would have been paid had the member survived for five years (ignoring pension increases which take effect after the date of death). If a spouse's pension is payable, the lump sum is halved. Spouse's/civil partner’s pension of 2/3rds of your pension, ignoring any reduction in pension for extra tax-free cash you might have taken and any exchange of lump sum for increased pension unless specifically chosen by you to be included. Spouse's pension of 2/3rds of member's pension at the date of death, ignoring any reduction in pension for tax-free cash you might have taken. Pension increases If you do not have a legal spouse it may be possible for the Trustee to pay a pension to one or more adults who are financially dependent on you. If you do not have a legal spouse or civil partner, or you are living apart, it may be possible for the Trustee to pay a pension to one or more adults who are financially dependent on you. If your spouse is more than 10 years younger than you, his or her pension may be reduced. If your spouse, civil partner or adult dependant is more than 15 years younger than you, his or her SAUL pension will be reduced. Children's pensions are also payable (as detailed above). Children’s allowances are also payable (as detailed above). For pension in respect of service prior to 6 April 1997 – no increase. For pension in respect of post-5 April 1997 service - increases in line with the increase in the retail prices index. The exception to this is any GMP accrued between 5 April 1988 and 6 April 1997, where increases are at the lesser of 3% or the increase in CPI. Linked to inflation as determined by statute (currently CPI) for all pension in excess of GMP. 10 Late retirement Scheme Pension payable at NPA increased to actual retirement by such amount as Trustee decides is appropriate (having taken the actuary's advice). SAUL With agreement of UCL. Pension payable at 65 (or such later date as contributions to SAUL cease) increased to actual retirement by such amount as Trustee decides is appropriate (having taken the actuary's advice). If you continue to pay contributions, you will continue to earn additional Pensionable Service (although the agreement of UCL is required where you have completed 40 years’ Pensionable Service). Benefits on leaving (preserved benefits) For Pensionable Service before 21 November 2006, revalued at 3% per annum compound or, if greater, the discretionary rate of increase awarded to pensions in payment (subject to statutory requirements). Revalued between the date of leaving and the date of retirement in accordance with legislation. For Pensionable Service on or after 21 November 2006, revalued until the date of retirement in accordance with legislation. Early payment of preserved benefits With agreement from the Trustee. Automatic at your request. Reduced to take account of early payment by amount decided by Trustee on actuarial advice. No reduction where taken on or after age 60. Where taken between ages 55 and 60, reduced by amount decided by Trustee on actuarial advice. Early payment of preserved benefits due to ill-health With agreement from the Trustee. If you are a preserved member who has become permanently incapable of doing a job similar to the one you were doing when last working for a SAUL employer, you can apply to the Trustee to have your benefits paid early from any age. Your benefits will not be reduced or enhanced. Reduced to take account of early payment by amount decided by Trustee on actuarial advice. The Trustee may monitor your health after you have retired and can cancel, suspend or reduce your pension until age 65 if: i) your health improves; ii) you take up paid work; or iii) you refuse a medical examination. 11 Early payment of preserved benefits due to very serious illhealth Late payment of preserved benefit Death of preserved benefit member Scheme If UCL agrees you are very seriously ill, with a life expectancy of less than one year, you might be able to take all of your benefits in a lump sum. SAUL If you are very seriously ill, with a life expectancy of less than one year, you might be able to take all your benefits in a lump sum. Trustee may, at your request, allow you to postpone taking your preserved benefits, which will be increased by the Trustee on actuarial advice. Trustee may, at your request, allow you to postpone taking your preserved benefits, which will be increased by the Trustee on actuarial advice. If you die and a spouse's pension is not payable, a lump sum equal to five and a half times the amount of the annual pension you would have received if you had retired on the day you died. A lump sum equal to the greater of: i) your contributions, plus interest; or ii) the basic lump sum of three times your preserved pension at your date of leaving increased to date of death. A spouse's pension equal to 2/3rds of the annual pension you would have received if you had retired on the day you died. If you do not have a legal spouse it may be possible for the Trustee to pay a pension to one or more adults who are financially dependent on you. If your spouse is more than 10 years younger than you, his or her pension may be reduced. Children's pensions are also payable (as detailed above). A spouse’s or civil partner’s pension equal to 2/3rds of your preserved pension at date of leaving, increased to the date of death. If you do not have a legal spouse or civil partner, or you are living apart, it may be possible for the Trustee to pay a pension to one or more adults who are financially dependent on you. If your spouse, civil partner or adult dependant is more than 15 years younger than you, his or her SAUL pension will be reduced. Children’s allowances are also payable (as detailed above). 12 Step 4 – What are my options? A decision on whether the transfer is to go ahead will be made at the end of the consultation process on 29 May 2012. If the transfer goes ahead, you will be offered membership of SAUL for the provision of your future pension benefits. It is proposed that this would happen with effect from 30 June 2012. You will then be asked to make a decision about your future benefits. Your options are: To agree to join SAUL for future benefits. You will be asked to complete an application form as well as a Letter of Intent which will tell the SAUL Trustees who you would like to receive any lump sum benefits payable on your death. If you consent to joining SAUL for future service, you will also be consenting to the conversion of your Scheme benefits to the SAUL basis and for these benefits remaining linked to your final salary. Not to join SAUL for future benefits. If you decide not to join SAUL for future pension benefits, the benefits that you have already earned in the Scheme will remain in the Scheme subject to UCL reaching a decision regarding whether the Scheme will be wound up. If the Scheme is wound up, your benefits will be based on your pensionable service and pensionable salary as at 30 June 2012 and will be bought out by the purchase of an insurance company annuity along with the benefits for pensioners' and deferred members' benefits. 13 Step 5 – What happens next? The issue of this Guide and covering letter of 30 March 2012 marks the start of the consultation period on UCL’s proposals. This will run for 60 days. During this time, you can feed back your queries and comments on UCL’s proposals to UCL, by communicating directly with Fenella Needham, UCL Pensions Manager, Gower Street, London WC1E 6BT (e-mail: f.needham@ucl.ac.uk) or if you wish, via one of UCL’s recognised trade unions, as follows: UNISON: UNITE: UCU: Bill Lehm – w.lehm@ucl.ac.uk Colin Skeete – c.skeete@ucl.ac.uk Tamsin Piper – t.piper@ucl.ac.uk Sean Wallis – s.wallis@ucl.ac.uk The purpose of this consultation is for you to be able to express your opinion about the proposed changes. UCL will then take its decision and respond formally to your views. There are a number of other ways you can get more information about UCL’s proposals. UCL will be holding a presentation about the proposals on Wednesday 18 April 2012. Details of this meeting are provided in a separate notification accompanying this document. Please make a note of any questions that you have after reading this Guide and bring them along to the meeting. You have 60 days from the start of the consultation process (see above) to submit comments, queries or counter proposals to UCL either directly or via one of the recognised trades unions (see above). Updates on the consultation process, including any frequently asked questions, can be found on UCL’s web pages at: http://www.ucl.ac.uk/hr/pensions/scheme_ufms/ UCL has arranged for you to take advice from an independent financial adviser (Gary O’Neil of Austin Chapel Independent Financial Advisers LLP) if you wish to do so. This is not compulsory but we would urge you to take advantage of this so that you have the opportunity to consider the implications of UCL’s proposals for you personally. The cost of one session with the adviser will be met by UCL. UCL will consider the issues raised during consultation before making a final decision on the changes that will be made. UCL’s proposal is that the transfer into SAUL will take effect from 30 June 2012 if you decide that you want to transfer to SAUL, and that all your pension benefits will be provided by SAUL from that date. 14 Frequently asked questions We set out below some frequently asked questions that may help you understand the proposed changes a bit better. Is everyone affected in the same way? All current active members of the Scheme are affected in the same way, irrespective of where they work and how senior they are. Why is this happening? The Scheme closed to new members in August 1987, and now has only 7 active members. By transferring to SAUL, the Scheme’s active members would become part of a large, sophisticated fund and UCL can save on the time, administration and expense involved in providing an important benefit for members and their dependants. How do I know that my interests are safeguarded? UCL has carefully considered a range of options as part of its review of the future of the Scheme. UCL has discussed its proposals with the Scheme Trustee which has taken independent professional advice on UCL’s proposal and the way in which it has been communicated to you in order to ensure that you are able to make an informed decision on whether to transfer your benefits to SAUL or not. In particular, the Trustee has asked UCL to provide you with Independent Financial Advice in order to help you make your decision which UCL has agreed to provide. Why has SAUL been chosen as the home for all benefits? SAUL is a large well-run pension scheme and UCL already participates in SAUL to provide pension benefits for many of its employees. Are any assets being paid back to UCL? No. All of the assets will be held under trust and UCL will not have any assets repaid to it. When will the transfer happen? The transfer is proposed to occur on 30 June 2012. Should I think about joining SAUL even if I am close to retirement? We cannot advise individual members whether or not to join; however, there is no minimum membership period. If you choose not to become a SAUL member by transferring your Scheme benefits into SAUL, you will be eligible to join the USS, assuming this scheme is appropriate to your salary grade, and your Scheme benefits will be treated as preserved benefits. Alternatively, you may apply to join SAUL if SAUL is appropriate for your salary grade and you meet the eligibility conditions available to employees who have not joined SAUL at their first opportunity. In addition, assuming the current changes being proposed for SAUL take place, you will only be able to join SAUL on the revised career average earnings basis, rather than on the current final salary basis. You may not join at the time of the transfer other than on the basis described in this announcement. Where can I get more information about SAUL? There is a lot of information about SAUL on their dedicated website, www.saul.org.uk and in the enclosed booklet. 15 Where can I get independent financial advice? UCL has agreed to provide you with some advice from an independent financial adviser (IFA) at its cost. If you wish you can seek advice from your own IFA or find your own IFA by visiting the IFA Promotion website www.unbiased.co.uk. Please note that if you wish to use your own IFA to obtain advice your IFA may charge you for any advice given and UCL will not meet this cost. What is the timetable now? What do I have to do? Consultation commences with the issue of this Guide and covering letter dated 30 March 2012 and will continue for 60 days. If you have any views or comments that you would like to be heard as part of the consultation process, please contact UCL direct or one of the recognised unions (see Page 13 above). You should also look out for your invitation to a presentation about the proposals to be held on 18 April 2012. 30 March 2012 16