Organisation Registration Form
Warwick Volunteers is part of the University of Warwick. We aim to provide an effective link
between the University and the wider local community by utilising the skills, energy and
enthusiasm of our volunteers in a variety of community ventures.
We aim to:
Enable University of Warwick students and staff to volunteer in the local community.
Provide a variety of quality volunteering opportunities with appropriate training and support.
Promote a fair, safe, enjoyable and empowering experience for all.
Points to bear in mind when working with students:
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Students are a valuable resource and with good reason; the biggest companies in the UK
compete hard to employ the best students because of their initiative, enthusiasm and
skills.
Students are flexible, and can often fit volunteering around their studies.
We seek to provide opportunities with differing levels of commitment. Many students wish
to volunteer on a regular (e.g. weekly) basis, but many are not able to make this level of
commitment.
We recruit most of our volunteers at the start of the academic year in October, although it
is still possible to recruit at other times.
Students generally go home during vacation times (at Christmas, Easter and over the
summer). This must be taken into account when considering the roles appropriate for a
student volunteer.
You should bear in mind that activity will drop off after April because of exams and
summer holidays.
Please send a copy of this form to and relevant volunteering policies to:
volunteers@warwick.ac.uk
For more information, please see our website: www.warwick.ac.uk/volunteers
Organisation details
Organisation name:
Contact name:
Phone number:
E-mail address:
Website:
Address:
Postcode:
Volunteering Opportunities
Brief description of your organisation:
Description of the voluntary opportunities available:
How many volunteers do you need?
Minimum hours volunteers are expected to work:
Minimum period of commitment:
Which day(s) and what time(s) are volunteers needed for this role?
Morning
Afternoon
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Where will volunteers be based?
Are there any specific skills required by volunteers?
Evening
Volunteer Supervision
What training or induction is provided?
What ongoing support, training and guidance will be provided?
Who will be responsible for supervising volunteers?
Name:
Job title:
Recruiting Volunteers
How will you select volunteers?
Do any restrictions apply? (age, gender, convictions)
How long does it take before volunteers can start?
Do volunteers need a DBS check?
Yes ☐
No ☐
If volunteers need to undertake a DBS check, can you accept a DBS disclosure issued by the
University of Warwick?
Yes ☐ No ☐
Volunteer Policy
Expenses
Do you pay volunteers travel expenses? Yes ☐
No ☐
Do you pay volunteers meal allowances for ½ a day or more? Yes ☐
If you cover other expenses, please specify:
No ☐
Disability
Do you have wheelchair access?
Yes ☐
No ☐
Are there any voluntary work tasks that could preclude a volunteer with a particular disability?
Yes ☐
No ☐
If yes, please specify:
Do you have the following policies and procedures:
Yes
A health & safety policy?
Is there an accident and emergency procedure in place?
Is there a Fire Safety procedure in place?
Are there First Aid procedures in place?
Are all activities and premises that volunteers will be involved risk assessed?
Public Liability insurance?
Does this cover volunteers?
It would be helpful if you could provide us with copies of these policies.
Warwick Volunteers will:
No
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Promote your volunteering opportunities to students and staff at the university.
Provide advice on the best ways of promoting volunteering opportunities to our members.
We will notify you by email when a student or staff member has expressed an interest in
volunteering with your organisation.
Invite you to the Volunteering Fair and Celebration Event.
Add information on your organisation on our website and update this information when
requested.
Provide you with support if you have problems and questions with Warwick Volunteers
placed with you.
What do we ask of you?
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To reply to enquires from prospective volunteers promptly.
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To provide an induction, support and supervision to ensure volunteers can carry out their role
safely.
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To have the following polices in place:
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Health and safety policy
Equal opportunities policy
Confidentiality
Child protection policy (if working with children and young people)
Vulnerable adults policy (if working with vulnerable adults)
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To keep records of active volunteers recruited through Warwick Volunteers.
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Reimburse reasonable expenses for volunteers.
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Respond to requests for feedback in order to monitor their progress.
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Keep us informed of any changes in your organisation e.g. contact details or if you are no
longer recruiting volunteers for a role.
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To have risk assessments in place for all activities.
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To ensure that any accidents involving student volunteers are reported to us as soon as
possible.
Agreement
I confirm that the information stated on this form is correct to the best of my knowledge. I will
endeavour to keep Warwick Volunteers informed of any changes, which might occur.
Signed (electronic signature or type name):
Name (print):
Date: