Tool B. Completion Calendar
Timeline
Before
coalition
kickoff
meeting
GTO-HV step
Getting Started
Tasks
Complete the Setting Up a Home Visiting Coalition
Tool
Person (agency)
responsible
Lead agency
Select members of community coalition
Plan community coalition kickoff meeting
Hire a facilitator to guide the planning process (if
necessary)
Month 1
[Revise
timeline as
appropriate]
Getting Started
All coalition members read “Getting Started” chapter
and skim the entire GTO-HV manual
Hold kickoff meeting with coalition members:
 Introduce the Completion Calendar Tool
 Set meeting schedule
 Do relationship building exercises
 Confirm primary roles
 Establish management functions
[Specify coalition
members responsible]
On-track for
completion? If not, how
will you get back on
track?
Timeline
Months 2–3
GTO-HV step
Step 1: Identify
the underlying
needs and
resources of
your community
Tasks
Prepare for needs and resources assessments by
reading through Step 1
Become familiar with tool instructions, how to use
the tools provided, and who will be filling tools out
Become familiar with data sources on well-being of
children and families in your community
Complete Community Needs Assessment Tool
Complete Resource Assessment Tool
Hold meeting with coalition members, discussing the
following items:
 Discuss needs assessment findings
 Discuss resources assessment findings
 Select priority needs based on findings
 Revisit Completion Calendar Tool, revise as
necessary
 Plan date for next meeting
 Finalize selection of priority needs
Month 4
Step 2: Identify
goals and
outcomes for
your population
of focus
Prepare to identify goals and outcomes by reading
carefully through Step 2
Become familiar with tool instructions, how to use
the tools provided, and who will be filling tools out
Complete Goals and Desired Outcomes Tool
Hold meeting with coalition members:
 Discuss identified goals and desired outcomes
 Revise goals and desired outcomes according to
coalition input
 Finalize program goals and desired outcomes
 Revisit Completion Calendar Tool, revise as
necessary
 Plan date for next meeting
Person (agency)
responsible
On-track for
completion? If not, how
will you get back on
track?
Timeline
Month 5
GTO-HV step
Step 3: Find
“Programs that
Work” to help
achieve your
goals
Tasks
Prepare by reading carefully through Step 3
Review the federal government’s Home Visiting
Evidence of Effectiveness (HomVEE) project
Become familiar with tool instructions, how to use
the tools provided, and who will be filling tools out
Complete the Evidence-Based Program
Identification Tool
Hold meeting with coalition members:
 Discuss findings from the Evidence-Based
Program Identification Tool
 Narrow down list of possible programs to one or
more candidate programs to consider further
 Revisit the Completion Calendar Tool, revise as
necessary
 Plan date for next meeting
Person (agency)
responsible
On-track for
completion? If not, how
will you get back on
track?
Timeline
GTO-HV step
Month 6
Step 4: Review
program choices
for best
community fit
Tasks
Prepare by reading carefully through Step 4
Become very familiar with the program components
of your narrowed list of programs. Use the
Appendices in this manual and also look on the
Internet for more information. You might use
additional information from the federal
government’s Home Visiting Evidence of
Effectiveness (HomVEE) project
Decide which program components can be adapted
Become familiar with tool instructions, how to use
the tools provided, and who will be filling tools out
Complete Assessing Program Fit Tool
Hold meeting with coalition members:
 Using the Assessing Program Fit Tool, decide if
the selected program(s) fit your participants,
organization, and stakeholder community
 Finalize any adaptations
 Further narrow down list of possible programs
based on findings
 Revisit Completion Calendar Tool, revise as
necessary
 Plan date for next meeting
Person (agency)
responsible
On-track for
completion? If not, how
will you get back on
track?
Timeline
GTO-HV step
Month 7
Step 5:
Determine what
capacities are
needed for
implementation
Tasks
Prepare by reading carefully through Step 5
Review the Home Visiting Program Capacity
Requirements available through the links in Tip 31, and become very familiar with the capacities
required by the program(s) you are considering.
You may want to contact the program model
offices to talk to a representative as well
Become familiar with tool instructions, how to use
the tools provided, and who will be filling tools out
Complete Capacity Assessment Tool
Hold meeting with coalition members:
 Using the Capacity Assessment Tool, assess
whether you have the right levels of capacity
needed to implement the potential program
 Determine which capacities will need to be further
developed and create a plan for developing them
 Further narrow down list of possible programs
based on findings
 Revisit Completion Calendar Tool, revise as
necessary
 Plan date for next meeting
Person (agency)
responsible
On-track for
completion? If not, how
will you get back on
track?
Timeline
Months 8–9
GTO-HV step
Step 6: Make a
plan for
implementing
your program
Tasks
Prepare by reading carefully through Step 6
Finalize program selection, program adaptations
Identify program components
Complete Program Implementation Plan Tool
Develop program budget
Hold meeting with coalition members:
 Final program selection and adaptations
 Discuss implementation plan
 Revise implementation plan as needed
 Discuss program budget
 Revise program budget as needed
 Revisit Completion Calendar Tool, revise as
necessary
 Plan date for next meeting
Month 10
Step 7: Evaluate
the process of
implementation;
Step 8: Evaluate
the outcomes of
the program
Prepare by reading carefully through Steps 7 and 8
Complete Process Evaluation Planning Tool (both
worksheets)
Complete Outcome Evaluation Planning Tool (one
tool for each desired outcome)
Hold meeting with coalition members:
 Discuss process evaluation plan
 Discuss outcome evaluation plan
 Revise evaluation plans as needed
 Complete any other business to ready the coalition
for implementation
 Revisit Completion Calendar Tool, revise as
necessary
 Plan date for next meeting
Person (agency)
responsible
On-track for
completion? If not, how
will you get back on
track?
Timeline
GTO-HV step
Month 11
onward
Program
implementation;
Step 9: Use
Continuous
Quality
Improvement
(QCI) to improve
your program;
Step 10:
Consider what
will be needed to
sustain your
program
Tasks
Implement the program according to the plan set
forth in Step 6
Conduct ongoing meetings as needed to discuss
progress
Establish a CQI work group, including setting
expectations regarding frequency of reporting back
to the coalition
CQI work group completes the CQI Tool—results
are discussed in the manner agreed upon by the
coalition
Establish a Sustainability work group
Sustainability work group develops a sustainability
plan—results are dis cussed with the coalition at
an appropriate time
Implement process evaluation and outcome
evaluation according to plan
Person (agency)
responsible
On-track for
completion? If not, how
will you get back on
track?