Redwoods Community College District Meeting of the Facility Planning Committee LRC room L107 1:00 p.m. MINUTES January 14, 2009 PRESENT Paul Agpawa, Michael Bailey, Ruth Bettenhausen, Tim Flanagan, Melissa Green, Ray Kingsbury, Geisce Ly (phone), David Maki (phone), Steven McCollum (phone), Jim Sylvia, Erin Wall, Lorie Walsh, Maggie White. ABSENT David Bazard, Greg Grantham, Anita Janis, Mike Mendoza CALL TO ORDER Ruth Bettenhausen, Co-chair called the meeting to order at 1:05 p.m. REVIEW OF MINUTES After a brief review it was moved, seconded (Sylvia/Wall) and carried unanimously to approve the minutes of the Facility Planning Committee (FPC) meeting on December 7, 2009. NEW BUSINESS A. Ruth noted that she presented the project prioritization lists for deferred maintenance and major capital projects to President Marsee and cabinet members and David Bazard plans to present the lists to the Academic Senate. The president has made a commitment to spend $1M from bond funds on deferred maintenance projects this year and will also try to find money in the general fund for these projects. B. The FPC has been charged with modifying the current Facility Master Plan (FMP) to incorporate the tasks that have been completed thus far by the committee. The target date for presentation of the updated FMP to the Board of Trustees is May 2010. Once the FMP has been updated the FPC will review the prioritization lists annually. The subcommittee for the Eureka campus deferred maintenance projects will finish their prioritization of projects for years 10 through 20 and bring back to the committee for review next month. Ruth thanked committee members for their continued dedication and hard work. C. Next steps will include creating project prioritization lists for the education sites. This process will include development of parameters and how sites shall be evaluated. Enrollment data will be used to help determine if the education sites are of adequate size for the needs of the district or if expansion is required. The Garberville site will also be evaluated and added to the prioritization lists as a major capital project. D. Ruth reported that the old Jefferson School site in Eureka is being considered as a possible location for a future education site. At the Board of Trustees meeting on January 5, Mr. Steve Brown, Dean of Career and Technical Education gave a presentation supporting the acquisition of the Jefferson site. The Board in closed session gave President Marsee permission to make an offer of $500,000 for the Jefferson property. There will be a 90 day review period to allow the district to further explore the condition of the building and determine costs for renovations. It is the district's intent for the Jefferson school site to replace the Eureka Downtown site which is currently leased by the district. There was brief discussion by committee members and the following suggestions were made regarding the purchase of the Jefferson school site: Ask Steve Brown to attend a future FPC meeting, Review preliminary report from SHN Engineering Consultants, Confirm Eureka Downtown lease amount E. OLD BUSINESS ADJOURNED SUBMITTED President Marsee has requested that the FPC meld all major capital projects into one list and meld the first 5ive years of the deferred maintenance projects into one list. Ruth asked that committee members come to the next meeting with recommendations on melding the lists. None The meeting was adjourned at 2:30 p.m. lw