Redwoods Community College District Meeting of the Facility Planning Committee Eureka Campus Board Room MINUTES November 9, 2009 PRESENT Paul Agpawa, Michael Bailey, Dave Bazard, Ruth Bettenhausen, Tim Flanagan, Melissa Green, Mike Mendoza, Jim Sylvia, Erin Wahl, Maggie White. ABSENT Ray Kingsbury, Paul Kinsey CALL TO ORDER Ruth Bettenhausen, Co-chair called the meeting to order at 1:02 p.m. REVIEW OF MINUTES Ruth noted that the minutes from the last meeting have not been transcribed, but soon will be and at that time they will also be posted to the FPC website at http://inside.redwoods.edu/strategicplanning/facilities/ NEW BUSINESS Ruth extended a welcome to new committee members Professor Dave Bazard who will serve as co-chair to the committee, Professor Greg Grantham from Mendocino and Professor Erin Wall from Eureka. She also welcomed Lorie Walsh, Administrative Assistant, who will provide clerical support for the committee. Ruth noted that a student representative has not yet joined the committee but other constituency groups are well represented. OLD BUSINESS Ruth presented a brief overview of the committee’s objective noting that Deferred Maintenance projects are to be categorized by center and by campus and then combined into a list for overall prioritization. Education Master Plans will be developed for each of the individual centers and then rolled into the existing plan which will then become a “Fully Loaded Master Plan.” Currently there is funding from the state for two Capitol Projects which include building of the Administration and Academic Buildings. Ruth stated that there currently is funding from the state for two Capital SUB COMMITTEES Projects which are construction of the Administration and the Academic Buildings. There are four other projects have been reviewed by the state. There were reports from each of the sub committees: I. Eureka Capital Facilities Sub-committee members Michael Bailey and Paul Agpawa distributed a Prioritization List of capital projects on the Eureka campus. They also explained the criteria that were used in the prioritization process. There was discussion regarding the addition of new projects that were not addressed in the Facilities Master Plan. Committee members in attendance agreed that the process of selecting additional projects should begin first with the Education Master Plan committee, then the Program Review committee and then on to the Facilities Master Plan committee. There was also agreement that “Seismic/Environmental” be added as the fifth criteria to the Prioritization List. II. Eureka Deferred Maintenance Sub-committee member Tim Flanagan reported that a spreadsheet is being developed to combine projects that are similar and that can be annualized. Ruth recommended that the sub-committee walk around campus and become familiar with projects on the prioritization list. It was also suggested that photos be taken to supplement the spreadsheet. Tim noted that safety, compliance and cost savings are considered when prioritizing a deferred maintenance project. It was also noted that projects that come out of Program Review are likely to be deferred maintenance projects. III. Mendocino Deferred Maintenance Geisce Ly stated that the condition of the science labs at the Mendocino Coast Center present safety concerns and ADA compliance issues. It was suggested by the committee that a more detailed description be given to projects on the Mendocino and Del Norte prioritization lists i.e. age of items to be replaced, the reason for replacing, environmental issues. IV. Del Norte Deferred Maintenance Anita Janis reported that the Del Norte Center is also dealing with safety concerns and ADA compliance issues. There was discussion regarding the possibility of a bond election in the future and how those funds might be used. Ruth asked that the new committee members be assigned to a sub – committee and if there was a need for “cross pollination. It was decided that David Maki from Mendocino (cross – pollination) will continue to participate on the Eureka Deferred Maintenance committee, Greg Grantham will serve on the Mendocino Deferred Maintenance committee, and Erin Wall will serve on the Eureka Capital Facilities committee. ADJOURN DJOUR ADJOURNED lw The meeting was adjourned at 2:20 p.m.