College of the Redwoods
2012-13 Budget Balancing Options
Salary and Benefits Budgets
Salaries
Benefits
Subtotal Beginning Payroll
DRAFT - For Discussion Only
ESTIMATES
Amount
This section recaps major cost increase drivers in the payroll
14,014,360 budget.
5,910,207
19,924,567
Health & Welfare Benefits
Instr & Non-instructional Faculty 1.5% COLA
Instr & Non-instructional Faculty Step
Classified 2011-12 Step
Classified 2012-13 Step
Admin/Mgr/Conf COLA
Admin/Mgr/Conf Step
Other Misc Changes
188,513 DRAFT - ESTIMATES
113,340
These amounts include rate increases applied to payroll
178,316 budgets for preliminary budget development.
102,867
121,854
36,389
74,113
(60,806)
2012-13 Net Payroll Rate Increases
754,586
2012-13 Payroll W/Rate Increases
20,679,153
Percent Change
3.8%
Links to Planning and Standards:
SP Goal 3 Fiscal and Operational Sustainability
Standard D. The institution plans and manages its financial affairs with integrity and in a manner that ensures financial stability. The level
of financial resources provides a reasonable expectation of both short-term and long-term financial solvency.
Standard D. 4 Financial resource planning is integrated with intitutional planning.
1
Rollback 2012-13 COLA
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
2
Rollback 2012-13 Step
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
2012-13
2013-14
6 months svgs
Permanent svgs
56,670
18,195
74,865
2012-13
6 months svgs
60,927
89,158
37,057
187,142
113,340
36,389
149,729
A 1.5 % COLA for 2012-13 began in July paychecks. COLA
would be rollbacked for the second six months of 2012-13 and
in future years. Will require successful negotiations to
implement. BPC ranked a similar proposal as 2 out of 11.
2012-13 Steps began in July paychecks. The 2012-13 Steps
Permanent svgs would be rolledback for the second six months of 2012-13 and
121,854 in future years. Will require successful negotiations to
implement. BPC ranked a similar proposal as 5 out of 11.
2013-14
178,316
74,113
374,283
1
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
3
Rollback 2013-14 Step
4
Furlough - 6 furlough days
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
5
Eliminate temporary staff
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
6
Suspend Overtime
2013-14
Permanent svgs
Eliminate general fund support to
other funds & categoricals
2012-13
2013-14
6 months svgs
Permanent svgs
116,856
179,628
89,280
385,764
Reduce General Fund Support to
DSPS to Minimum Required Match
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
-
2012-13
2013-14
6 months svgs
Permanent svgs
62,500
62,500
-
2012-13
2013-14
6 months svgs
Permanent svgs
-
-
2012-13
2013-14
6 months svgs
Permanent svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
8
74,113
374,283
-
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
7
Assuming that current contract terms would continue into 201314, 2013-14 Steps will begin in next July's paychecks. The
121,854 2013-14 Steps would be rolledback permanently. Will require
successful negotiations to implement. BPC ranked a similar
178,316 proposal for 2012-13, but this is a new proposal.
2012-13
6 months svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
DRAFT - For Discussion Only
ESTIMATES
-
-
Employee's would be required to take a certain number of
workdays off as unpaid furlough days. Potenital budget
savings are noted for 6 furlough days between January and
June for all employees by class. Furloughs do not provide
ongoing savings, so no savings for 2013-14. Will require
successful negotiations to implement. BPC ranked a similar
proposal as 7 out of 11.
This would eliminate many, but not all, temporary staff in the
general fund. The total temp costs are in the $250,000 range.
The 2012-13 savings estimate is based on reducing temp staff
by 50% for the second half of the year. To make this budget
cut work, we will need to reduce the respective department
budgets, so that the funds are not spent on other items. BPC
ranked a similar proposal as 6 out of 11.
Managers would be advised to not approve overtime work,
except in cases involving immediate health and safety. BPC
did not rank this proposal as overtime approval is a manager's
decision. 2011-12 comp time earned was $53,642, paid out
was $15,865.
General fund provides support to non-general fund operations
and categorical programs as follows:
Shively Farm: $28,000
Child Development: $90,000
BPC ranked a similar proposal a year ago, and will review this
proposal.
118,000
2012-13
2013-14
6 months svgs
Permanent svgs
-
-
33,969
67,938
2
General fund provides support to DSPS as part of a required
match. However, the District has been optionally providing
additional suport in excess of the required match. Mandated
services will need to be provided, even if cost is above
minimum match, need to find low cost services.
BPC will review this proposal.
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
9
Suspend General Fund Capital
Outlay
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
10
Eliminate High School Concurrent
Enrollment Fee Waiver
2012-13
2013-14
6 months svgs
Permanent svgs
-
-
33,834
67,668
2012-13
11
Eliminate Summer Term and/or Use
11 Month Contracts
-
2012-13
6 months svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
12 Campus Shut Down
-
13
Reorganize Deans, division chairs,
area coordinators, etc
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
High School concurrent fee waiver was reduced to $20,000 in
2011-12 to provide a partial fee waiver for early college high
Permanent svgs
school programs at Eureka main and Del Norte campuses.
- This would eliminate the $20K remaining fee waiver. Unlike the
- Board of Governor's (BOG) fee waiver, this is a local fee
waiver, so it reduces District revenue. BPC didn't rank this
proposal, but supported the 2011-12 fee waiver reduction.
20,000 BPC will review this proposal.
The District would offer no summer term classes or very limited
classes, for example only online classes. Note that the $600K
BPC savings estimate is more conservative assuming that
instructional & certain other employees would not be reduced.
2013-14
Permanent svgs If we move forward, then more detailed savings estimates will
need to be developed. Will require successful negotiations to
implement. BPC ranked a similar proposal as 8 out of 11.
Staff: $422,000 (11 months or 8.3% savings)
337,600 Instructional and non-instructional faculty: $649,000 (only the
116,820 non-instructional portion could be reduced)
Managers, confidential, etc: $208,000
145,600 Total: $1,278,000
600,020
2012-13
2013-14
6 months svgs
Permanent svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
Suspend the capital outlay budget. Budget is $135,335, but
may be unrealistic to suspend entire budget, so half is noted as
savings. BPC will review this proposal.
2013-14
6 months svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
DRAFT - For Discussion Only
ESTIMATES
-
-
2012-13
2013-14
6 months svgs
Permanent svgs
-
Shut down campus during breaks.
Shut down a building.
Reduce the times when the college is open.
Probably can't close a bldg, since no duplication of facilities at
other bldgs. Less svgs in out years as enrollments pick up.
Efficiencies and cost savings might be realized by reorganizing
these adminstrative functions. However, a portion of these noninstructional administrative costs are included in the collective
bargaining agreement. The $80K is a placeholder estimate.
Will require successful negotiations to implement. BPC ranked
a similar proposal as 3 out of 11.
80,000
3
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
14
Reduce Non-Instructional Faculty
Release Time
2012-13
2013-14
6 months svgs
Permanent svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
15 Suspend Full Sabbaticals
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
Program Discontinuance - Eliminate
17 Academic Programs &/or Reduce
Athletics
-
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
200,000
2012-13
2013-14
6 months svgs
Permanent svgs
-
Suspend full sabbaticals. Will require successful negotiations
to implement. BPC will review this proposal.
-
2012-13
2013-14
6 months svgs
Permanent Svgs
This would not apply to instructional faculty vacancies. This
option would require that all vacant positions only be filled
internally by a general fund employee and will require transfers
to fill key postions. 2012-13 savings is for 7 staff positions and
2 corridor positions for 6 months. Savings is net of estimated
lumpouts and SERP costs. These positions are currently
planned to be filled or may have already been filled. BPC
ranked a similar proposal as 3 out of 11.
126,000
2012-13
2013-14
6 months svgs
Permanent svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
Contract Out Graphics, IT, Custodial,
Groundskeeping, Warehouse,
18
Payroll, Security, or other
department
Approximately $700K in non-instructional faculty release time is
included in the collective bargaining agreement. The $200K is
a placeholder estimate. Will require successful negotiations to
implement. BPC ranked a similar proposal as 2 out of 11.
200,000
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
Hold Open Vacant Positions Planned
16
to be Filled
DRAFT - For Discussion Only
ESTIMATES
-
Potential savings from suspending academic programs or
reducing the athletic budget. For academic programs, review
cost data to identify high cost programs, inefficient programs,
unsustainable programs to suspend due to lack of State
funding. Savings will depend on the magnitude of reductions.
BPC ranked a similar proposal 7 out of 11.
-
2012-13
2013-14
6 months svgs
Permanent Svgs
-
-
4
Savings from contracting out for services through an RFP
process. ECS 88003.1 requirements. 2011-12 cost center
budgets are as follows:
Graphics/Mrkting: $490,000
IT: $1,102,000
Custodial: $690,000
Groundskeeping: $279,000
Warehouse/Logistics: $209,000
Payroll: $186,000
Security: $175,000
Will require successful negotiations to implement. BPC will
review this proposal.
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
19 Reorganize confidential staff
2012-13
2013-14
6 months svgs
Permanent Svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
20
Employees Pay Monthly for Health
Benefits Plus Inflation
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
21
Switch Medical Plans from Oak to
Spruce
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
22
Switch Medical Plans from Oak to
HDHP plan
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
-
DRAFT - For Discussion Only
ESTIMATES
Reorganize confidential staff for overall savings. BPC will
review this proposal.
-
2012-13
2013-14
6 months svgs
$100/month
Permanent Svgs
$106/month
45,600
36,600
25,200
107,400
96,672
77,592
53,424
227,688
2012-13
2013-14
6 months svgs
Permanent Svgs
38,673
31,040
21,372
91,086
77,347
62,081
42,744
182,172
2012-13
2013-14
6 months svgs
Permanent Svgs
84,273
67,640
46,572
198,486
168,547
135,281
93,144
396,972
5
Employees would pay a monthly premium for health and
welfare benefits. CR pays a flat rate per covered employee,
regardless of number of dependents, of $1,198/mo or
$14,376/yr per covered employee. Each year, monthly
premiums would increase by the benefit cost increase percent.
Estimate is only employees who receive health benefits, NOT
all employees: 130 Classified, 61 Admin/Mgr/Conf, 83 Instr &
Non-instructional Faculty, 274 Total Benefitted Employees. In
general fund: 76 Classified, 42 Admin/Mgr/Conf, and 61
Faculty. BPC ranked a similar proposal as 5 out of 11. These
headcounts are for all funds, will research the general fund
employees receiving benefits.
District employees receive Blue Shield's Oak plan for health
benefits. CR pays a flat rate per covered employee, regardless
of number of dependents, of $1,198/mo or $14,376/yr per
covered employee. Based on current rates, the District could
opt for the less costly plan to save $1,018 annually per covered
employee. Estimate is only employees who receive health
benefits, NOT all employees: 130 Classified, 61
Admin/Mgr/Conf, 83 Instr & Non-instructional Faculty, 274 Total
Benefitted Employees. In general fund: 76 Classified, 42
Admin/Mgr/Conf, and 61 Faculty. Will require successful
negotiations to implement. BPC will review this proposal.
These headcounts are for all funds, will research the general
fund employees receiving benefits.
District employees receive Blue Shield's Oak plan for health
benefits. CR pays a flat rate per covered employee, regardless
of number of dependents, of $1,198/mo or $14,376/yr per
covered employee. Based on current rates, the District could
opt for the less costly plan to save $2,218 annually per covered
employee. Estimate is only employees who receive health
benefits, NOT all employees: 130 Classified, 61
Admin/Mgr/Conf, 83 Instr & Non-instructional Faculty, 274 Total
Benefitted Employees. In general fund: 76 Classified, 42
Admin/Mgr/Conf, and 61 Faculty. Will require successful
negotiations to implement. BPC will review this proposal.
These headcounts are for all funds, will research the general
fund employees receiving benefits.
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
23
Switch Dental Plans from plan 12 to
3
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
24 Switch Vision Plans from C7 to A1
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
25
Associated Students Fund Clerical
Support
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
26
Consolidate Admissions, Financial
Aid, Records
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
27
Reduce Campus Public Safety to
less than 24/7 coverage
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
2012-13
2013-14
6 months svgs
Permanent Svgs
8,906
7,148
4,922
20,975
17,811
14,296
9,843
41,950
2012-13
2013-14
6 months svgs
Permanent Svgs
2,841
2,280
1,570
6,691
5,682
4,560
3,140
13,382
2012-13
2013-14
6 months svgs
Permanent Svgs
5,000
5,000
10,000
10,000
2012-13
2013-14
6 months svgs
Permanent Svgs
-
6 months svgs
4,500
4,500
District employees receive Delta Dental's plan 12. CR pays a
flat rate per covered employee, regardless of number of
dependents, of $1,198/mo or $14,376/yr per covered
employee. Based on current rates, the District could opt for the
less costly dental plan to save $88 annually per covered
employee. Estimate is only employees who receive health
benefits, NOT all employees: 130 Classified, 61
Admin/Mgr/Conf, 83 Instr & Non-instructional Faculty, 274 Total
Benefitted Employees. In general fund: 76 Classified, 42
Admin/Mgr/Conf, and 61 Faculty. Will require successful
negotiations to implement. BPC will review this proposal.
These headcounts are for all funds, will research the general
fund employees receiving benefits.
District employees receive plan C7 vision coverage. CR pays a
flat rate per covered employee, regardless of number of
dependents, of $1,198/mo or $14,376/yr per covered
employee. Based on current rates, the District could opt for the
less costly vision plan to save $75 annually per covered
employee. Estimate is only employees who receive health
benefits, NOT all employees: 130 Classified, 61
Admin/Mgr/Conf, 83 Instr & Non-instructional Faculty, 274 Total
Benefitted Employees. In general fund: 76 Classified, 42
Admin/Mgr/Conf, and 61 Faculty. Will require successful
negotiations to implement. BPC will review this proposal.
These headcounts are for all funds, will research the general
Associated Students could provide some funds to help offset
costs related to the clerical support provided by the District.
BPC ranked a s imilar proposal as 9 out of 11.
Efficiencies from combining services and staffing. BPC ranked
a similar proposal as 1 out of 11.
-
50,000
2012-13
DRAFT - For Discussion Only
ESTIMATES
100,000
Certain shifts would not be covered, so County Sheriff would be
Permanent Svgs first responder. Night shifts when school is not in session might
be an example. Savings estimate is based on 90 days with one
9,000 shift not covered. BPC ranked a similar proposal as 11 out of
- 11.
2013-14
9,000
6
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
28
Suspend Board of Trustees Stipends
(one-time)
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
29 Revenue generating initiatives
2012-13
2013-14
6 months svgs
Permanent Svgs
13,000
13,000
30 Centralize AOA staff
2012-13
2013-14
Permanent Svgs
2012-13
31
Eliminate printing of all catalogs and
schedules
-
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
By centrally locating AOA support staff for the instructional
Permanent Svgs areas to one location, efficiencies and savings might be
12,500 realized. Savings is about .25 FTE at about $30K salary. BPC
ranked a similar proposal as 6 out of 11.
12,500
2012-13
2013-14
6 months svgs
Permanent Svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
32 Reduce Software Costs
-
Move forward on some of the revenue generating initiatives
previously identified by the BPC, such as locating cell phone or
communications towers on District property. Additional
revenue is already included in the budget, so conservatism
requires that the estimate not be increased until some of the
new money starts to materialize. BPC ranked a similar
proposal as 4 out of 11.
2013-14
6 months svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
These stipends would be held back during 2012-13. Savings is
for 6 months. BPC ranked a similar proposal as 8 out of 11.
-
6 months svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
DRAFT - For Discussion Only
ESTIMATES
-
-
2012-13
2013-14
6 months svgs
Permanent Svgs
-
-
7
Place catalogs and schedules on CR website. Eureka main
schedules are online only. Mendocino and Del Norte centers
are online and paper. BPC will review this proposal.
Review our software expenses for lower cost alternatives.
Tutor.com and Parature
Convert from Turn It In to Safe Assign
There will be transition costs to go to new software. Also
software prices increase, so savings is net of inflation.
Need IT Dept & Technology Planning Committee review. BPC
previously reviewed a similar proposal.
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
33 Reduce Travel & Supplies Costs
2012-13
2013-14
6 months svgs
Permanent Svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
34 Use More Web-Based Services
2012-13
2013-14
6 months svgs
Permanent Svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
35 Sell or Lease Property
2012-13
2013-14
Permanent Svgs
-
Reduce Faculty Overload
Assignments
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
9/16/2013 10:23 AM
-
2012-13
2013-14
6 months svgs
Permanent Svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
37
-
6 months svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
36 Use Higher One Card for Student ID
-
-
-
DRAFT - For Discussion Only
ESTIMATES
Eliminate or reduce the travel budget. Use more online
professional development and training.
Total travel budget is about $200K. We must pay for travel
between Mendocino, KT, Del Norte, etc. We have already
limited travel, so cannot realistically budget for a substantial
cut.
Can't cut utility, insurance, and other "fixed cost" services and
supplies budgets. Already took $200K cut in 2012-13. BPC
previously reviewed a similar proposal.
Use more automated or web based services for routine
interactions, registration, financial aid, payments, parking
permit purchase. Students may appreciate not having to stand
in line for routine transactions. Will take time to implement.
BPC previously reviewed a similar proposal.
Extra Mendocino property. Extra Del Norte property. Extra
Eureka main property & bldgs.
Garberville budget is minimal (utilities), so recommendation is
to not add staffing.
Will require staff research, legal review and time to market
property. No return in the near term. Proceeds from property
sale cannot go to operating expenses. BPC previously
reviewed a simliar proposal.
Savings is estimated on ID card stock and printers, would still
need to take pictures for Higher One. Will need to negotiate
with Higher One. BPC previously reviewed a similar proposal.
10,000
BPC will review this proposal.
2012-13
2013-14
6 months svgs
Permanent Svgs
-
-
8
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
38
One-time draw from Employee
Benefit Trust (one-time)
2012-13
2013-14
6 months svgs
Permanent Svgs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
39 Layoffs
Classified
Instr & Non-instructional Faculty
Admin/Mgr/Conf
Subtotal
-
-
2012-13
2013-14
6 months svgs
Permanent svgs
-
-
SAVINGS ESTIMATE SUMMARY - Includes some "duplicates"
Classified
430,076
Instr & Non-instructional Faculty
470,165
Admin/Mgr/Conf
257,167
Other
243,803
GRAND TOTAL
1,401,211
$3 million fund balance in the employee benefit trust may be
drawn upon by the general fund. The balance was built up in
earlier years when about $1.6 million of the general fund's
excess fund balance was transferred to the employee benefit
trust. However, the trust is currently drawing against those
balances because annual payments into the trust are less than
the payments out to beneficiaries. Since this is a one-time
solution, we must identify a permanent savings for 2013-14 for
any amounts noted here. BPC ranked a similar proposal as 8
out of 11.
Faculty layoff would require multiple annual advance notices
and would be effective July 1. Administrative layoffs require
March 15 advance notice and would be effective July 1.
Manager, classified and confidential would require 45 days
advance notice. Savings will depend on the magnitude of
reductions. BPC ranked a similar proposal as 10 out of 11, and
11 out of 11.
978,867
1,080,602
532,511
463,606
3,055,585
This is a summary of available plans and fees. More detailed
plan information can be obtained directly from Human
Resources, the North Coast Medical Insurance Group, and the
vendors. Note that North Coast Schools Medical Insurance
Group requires at least 45 days advance notice if CR chooses
to switch plans.
Summary of Evidence
Health and Welfare Benefits Programs Options:
9/16/2013 10:23 AM
DRAFT - For Discussion Only
ESTIMATES
9
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
9/16/2013 10:23 AM
10
DRAFT - For Discussion Only
ESTIMATES
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
9/16/2013 10:23 AM
11
DRAFT - For Discussion Only
ESTIMATES
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
9/16/2013 10:23 AM
12
DRAFT - For Discussion Only
ESTIMATES
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
9/16/2013 10:23 AM
13
DRAFT - For Discussion Only
ESTIMATES
2013-14 CR Final Bgt May Revise4.xlsx Bgt Options
College of the Redwoods
2012-13 Budget Balancing Options
DRAFT - For Discussion Only
ESTIMATES
Education Code Section 88003.1
(a)Notwithstanding any other provision of this chapter, personal services contracting for all services currently or customarily performed by classified
school employees to achieve cost savings is permissible, unless otherwise prohibited, when all the following conditions are met:
(1)The governing board or contracting agency clearly demonstrates that the proposed contract will result in actual overall cost savings to the
community college district, provided that:
(A)In comparing costs, there shall be included the community college district's additional cost of providing the same service as proposed by a
contractor. These additional costs shall include the salaries and benefits of additional staff that would be needed and the cost of additional space,
equipment, and materials needed to perform the function.
(B)In comparing costs, there shall not be included the community college district's indirect overhead costs unless these costs can be attributed
solely to the function in question and would not exist if that function was not performed by the community college district. Indirect overhead costs
shall mean the pro rata share of existing administrative salaries and benefits, rent, equipment costs, utilities, and materials.
(C)In comparing costs, there shall be included in the cost of a contractor providing a service any continuing community college district costs that
would be directly associated with the contracted function. These continuing community college district costs shall include, but not be limited to,
those for inspection, supervision, and monitoring.
(2)Proposals to contract out work shall not be approved solely on the basis that savings will result from lower contractor pay rates or benefits.
Proposals to contract out work shall be eligible for approval if the contractors wages are at the industry's level and do not undercut community college
district pay rates.
(3)The contract does not cause the displacement of community college district employees. The term "displacement" includes layoff, demotion,
involuntary transfer to a new classification, involuntary transfer to a new location requiring a change of residence, and time base reductions.
Displacement does not include changes in shifts or days off, nor does it include reassignment to other positions within the same classification and
general location or employment with the contractor, so long as wages and benefits are comparable to those paid by the school district.
(4)The savings shall be large enough to ensure that they will not be eliminated by private sector and community college district cost fluctuations that
could normally be expected during the contracting period.
(5)The amount of savings clearly justify the size and duration of the contracting agreement.
(6)The contract is awarded through a publicized, competitive bidding process.
(7)The contract includes specific provisions pertaining to the qualifications of the staff that will perform the work under the contract, as well as
assurance that the contractor's hiring practices meet applicable nondiscrimination standards.
(8)The potential for future economic risk to the community college district from potential contractor rate increases is minimal.
(9)The contract is with a firm. A "firm" means a corporation, limited liability corporation, partnership, nonprofit organization, or sole proprietorship.
(10)The potential economic advantage of contracting is not outweighed by the public's interest in having a particular function performed directly by the
community college district.
(b)Notwithstanding any other provision of this chapter, personal services contracting shall also be permissible when any of the following conditions can
be met:
(1)The contract is for new community college district functions and the Legislature has specifically mandated or authorized the performance of the
work by independent contractors.
(2)The services contracted are not available within community college districts, cannot be performed satisfactorily by community college district
employees, or are of such a highly specialized or technical nature that the necessary expert knowledge, experience, and ability are not available
through the community college district.
(3)The services are incidental to a contract for the purchase or lease of real or personal property. Contracts under this criterion, known as "service
agreements," shall include, but not be limited to, agreements to service or maintain office equipment or computers that are leased or rented.
(4)The policy, administrative, or legal goals and purposes of the community college district cannot be accomplished through the utilization of persons
selected pursuant to the regular or ordinary hiring process. Contracts are permissible under this criterion to protect against a conflict of interest or to
ensure independent and unbiased findings in cases where there is a clear need for a different, outside perspective. These contracts shall include, but
not be limited to, obtaining expert witnesses in litigation.
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ESTIMATES
(5)The nature of the work is such that the criteria for emergency appointments apply. "Emergency appointment" means an appointment made for a
period not to exceed 60 working days either during an actual emergency to prevent the stoppage of public business or because of the limited duration
of the work. The method of selection and the qualification standards for an emergency employee shall be determined by the community college
district. The frequency of appointment, length of employment, and the circumstances appropriate for the appointment of firms or individuals under
emergency
(6)The contractor will provide equipment, materials, facilities, or support services that could not feasibly be provided by the community college district
in the location where the services are to be performed.
(7)The services are of such an urgent, temporary, or occasional nature that the delay incumbent in their implementation under the community college
district's regular or ordinary hiring process would frustrate their very purpose.
(c)This section shall apply to all community colleges, including community college districts that have adopted the merit system.
(d)This section shall apply to personal service contracts entered into after January 1, 2003. This section shall not apply to the renewal of personal
services contracts subsequent to January 1, 2003, where the contract was entered into before January 1, 2003, irrespective of whether the contract is
renewed or rebid with the existing contractor or with a new contractor.
Also reference: http://sclscal.org/files/clientupdates/12-03(CC).pdf
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