Annual Program Review Update
*Be sure to include information from all three campuses.
Program:
Athletics
Date:
January 5, 2009
Name
(Lead Contact) Joe Hash
Email/Phone
Joe-hash@redwoods.edu/476-4242
1. State your program’s mission and it’s relation to the mission of the college.
The College of the Redwoods Athletic Department primary mission is to provide
student athletes with a quality academic experience to aid them in meeting their
educational goals and transfer requirements. Additionally, the department
endeavors to provide our student athletes with a quality intercollegiate sport
experience.
2. Program Changes
Have there been any changes in your program or area since your last Program Review?
(go to next question)
No x
Yes ____ Describe the changes below:
3. Program Trends
If applicable, describe how external or internal changes are impacting your program and
describe efforts within your area to address these impacts. Include supporting data from
Institutional Research or other sources in your discussion.
Last year the College was given the approval of the California Community
College Athletic Association (CCCAA) for an ‘Out of State Recruiting Waiver’.
The waiver allows CR coaches to make ‘First Contact’ with coaches and
prospective student athletes outside of California. Having the CCCAA approved
‘Out of State Recruiting Waiver’ available to the coaching staff has assisted in
the successful recruitment of new student athletes. The number of student
athletes participating in the intercollegiate athletics program since 2005 have
been as follows:
2005-2006
2006-2007
2007-2008
2008-2009
169
151
156
233
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In a time when the college desires an increase in enrollment, the surge in the
number of student athletes has proved to be a real positive. If the college desires
to keep enrollment of student athletes strong it must continue its support in
retaining the CCCAA recruiting waiver. The college will need to reapply to the
CCCAA for the waiver again this spring.
The real challenge for the department has been to provide the same level of
coaching and support for an increased population of student athletes without a
corresponding increase in resources. Not only have the resources not increased,
but costs continue to escalate, i.e., lodging, meals, fuel, motor pool, bus, officials,
equipment, etc.
The department has had to become increasingly dependent on monies raised via
its annual fundraising events, the ‘CR Dinner and Sports Auction’ and the
‘Corsair Walkathon’, to keep up with the increased cost of operating the
program.
4. Budget Resources
List your department’s budget for the following categories in the table below. Restricted
funds have a sponsor/grantor/donor (federal, state, local government, etc). The funds are
restricted by the sponsor/grantor/donor. Everything else (including action plans) is
unrestricted.
Category
Supply and printing budget
Equipment replacement and
repair budget
Professional Development
Work-study funding
Salaries (Assistant Coaches)
Other (i.e. Collections)
Unrestricted Funds
25000
0
Restricted Funds
0
12000
10000
Is the funding for these areas adequate?
Supply and Equipment Budget: Budget is inadequate to meet programmatic
needs. Every program has to augment their supply/equipment budget from
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their individual program Trust Funds. The football program augments their
budget in the $10,000 range each year. Uniforms are not funded by the Athletic
budget, instead they are funded from Trust accounts and have been for many
years.
Salaries: The Athletic budget funds $10,000 of the $15,000 needed to
compensate assistant coaches (the base stipend for classified assistants is $1,500).
The difference is made up from money raised in the departments annual ‘Dinner
and Sports Auction.’ Additionally, the college budget used to fund
compensation for assistant coaches to drive their respective teams on road trips.
This funding was eliminated a few years ago. In the end, the college only funds
$1,000 per assistant coach, less than a person could make in similar positions at
local high schools.
Equipment Repair: The college previously provided $2500 for repair of football
equipment in the Athletics budget. This was a budget cut casualty a few years
ago. Additionally, there has never been a budget for maintenance and repair of
equipment in the Fitness Center/Weight Room. Repair work on football
equipment and Fitness Center equipment is now funded from fundraised Trust
funds.
If not, describe the impact of unaddressed needs on your program outcomes and ability to
serve students and the community.
The Athletic Department has attempted to maintain the same level of service and
outcomes in the face of repeated budget cuts. This has been achieved by a
significant increase in fundraising activity.
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5. Staff Resources
Complete the Classified Staff Employment Grid below (please list full- and part-time staff).
This does not include faculty, managers, or administrative positions. If a staff position is shared
with other areas, estimate the fraction of their workload dedicated to your area.
Staff Employed in the Program
Assigned Area
Full-time staff
(classified and
management)
(give number)
Health,
Physical
Education,
Dance and
Athletics
3
Part-time staff
(give number)
Gains over Prior
Year
Losses over Prior
Year (give reason:
retirement,
reassignment,
health, etc.)
0
1
0
Do you need more full-time or part-time classified staff? If yes, explain why.
In previous years the college funded a part-time classified position, Women’s
Equipment Assistant, for 15 hours per week. It would be helpful for our
women’s programs to have this position funded again and would assist with
Title IX compliance and ensuring gender equity needs are met.
6. Work study Resources
Work study students employed in the program
Assigned Area
Amount (give
“Type” of
Gains over Prior
number)
workstudy(federal, Year
Calworks, EOPS)
Health,
Physical
Education,
Dance and
Athletics
$12,000
Federal
$6,000
Losses over Prior
Year
0
Do you need more work study student help? If yes, explain why.
Even though the amount of Federal Work Study doubled for this year, the
department could use more. We use work study workers to perform tasks
previously performed by our now understaffed Maintenance Department
such as cleaning facilities.
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7. Facilities and Technology (See Attached Facilities documents)
Are facilities adequate for achieving the outcomes of this department/program? ( ) Yes
( x ) No
If No was checked, complete the following grid for each space that does not meet the needs of
this department/program:
List Classroom or instructional space name/number: Stadium field, Softball field &
Baseball field
Check if any of the following are not adequate:

X


Ventilation/
ADA
Number of
Technology (computers
Room temp
access
seats/work
projectors, internet)
Stations
All of our fields have ADA access issues. All of the fields have major drainage
problems which make it difficult to conduct the classes and sports we currently offer
and to add more outdoor classes. The fields were not originally set up with a quality
drainage system. The installation of fieldturf (artificial turf) would alleviate the
drainage problems and allow more course offerings on the fields. Fieldturf is able to
take up to 4 inches of rain per hour and still be playable. Also the cost to maintain
the fields will decrease with fieldturf. The fields will also get rented by the
community for several activities. HSU has the only fieldturf field in the area and
their field is constantly being used. The drainage system on all of the fields needs to
be addressed for safety issues.
The baseball and softball fields have the original backstops from many years ago
(we think the early 1970’s). They need to be replaced for safety also.
Describe the specific action and estimated cost (if available) to make this space adequate
for your instructional needs:
The fieldturf project would include a drainage system for all fields, field turf for
stadium, baseball and softball fields and a resurfaced track. The original estimate
to turf the stadium and renovate the track was $1.2 million but that was over five
years ago.
List the average number of discipline/program sections scheduled in this room each
semester, and the total number of students enrolled in these sections.
Sections:
PE 54
PE 59
PE 20
PE 22
PE 23
PE 80
Students:
90
18
37
18
25
32
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List Classroom or instructional space name/number: Fieldhouse
Check if any of the following are not adequate
⌧


Ventilation/
ADA
Number of
Technology (computers
Room temp
access
seats/work
projectors, internet)
Stations
The Fieldhouse has NO ventilation or heating. This facility needs to have new
lighting for safety reasons. The current lighting is not sufficient to run safe baseball
and softball classes. The lack of heating makes for an uncomfortable setting for
many activity courses such as Aerobics, Pilates and Aerobic Kickboxing.
Describe the specific action and estimated cost (if available) to make this space adequate
for your instructional needs:
We have been assured for the last few years that the Fieldhouse was getting new
lighting, but it has not happened. We are not sure of the funding mechanism or
costs.
List the average number of discipline/program sections scheduled in this room each
semester, and the total number of students enrolled in these sections.
Sections: 9 sections per semester
Students: over 170 students
8. Equipment
Is the available equipment adequate to achieve the outcomes of the department/program?
( ) Yes (x ) No
If No was checked in Item 8, complete the following grid for each piece of equipment being
requested for this department/program:
Equipment
Approximate
Price
Number of
students using
equipment each
semester (if
applicable)
Describe how the equipment allows
achievement of program outcomes
Dryer
$4,000
230
Proper washing and drying of
athletic game and practice
uniforms is essential for the care
and maintenance of gear.
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Equipment Repair
Is the equipment used for your department/program in need of repair, which is outside your
current budget allotment? This does not include classroom specific equipment repair
described in the facilities section. ( ) Yes ( x) No
If Yes was checked, provide the following information to justify a budget allotment request:
Equipment
requiring repair
Repair Cost /
Annual
maintenance cost
Number of
students using
equipment each
semester (if
applicable)
Describe how the equipment allows
achievement of program outcomes
Football
Equipment
$2,500
90
Proper safety equipment
(helmets and pads) provides for
safe participation of student
athletes
Fitness Center
Equipment
$5,000
734 including
all PE &
Athletics
courses
Providing well-maintained and
safe fitness center equipment
allows student athletes to
properly train and condition as
needed for their sport
9. Faculty Resource Needs (If applicable)
If applicable, complete the Faculty Employment Grids below (please list full- and part-time
faculty numbers in separate rows):
Faculty Load Distribution in the Program
Discipline
Name
(e.g.,
Counseling,
EOPS,
Library)
Total
Load for
fall 2007
term
% of
Total
Load by
FullTime
Faculty
% of Total
Load by
Part-Time
Faculty
% Change
from fall
2006
% Change
from fall
2005
Explanations
and
Additional
Information
(e.g.,
retirement,
reassignment,
etc.)
Athletics
106
55.6%
44.4%
0
62.1%
full-time
Part-time
football
coach
added in
fall of 2006
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a. If you are requesting a full-time faculty position develop an attachment to this report
that addresses the following criteria (as listed in AR 305.03)
• The ratio of full-time to associate faculty
• Current availability of associate faculty
• Relation to program review recommendations
• Effect on diversity of the faculty
• Effect on academic offerings and ability to serve students and the community
• Effect on the vitality and future direction of a program and/or the college
• Effect on student learning
b. If your Associate Faculty needs are not being met, describe your efforts to recruit
Associate faculty and/or describe barriers or limitations that prevent retaining or
recruiting Associate Faculty
10. Learning Outcomes Assessment Report
List all expected program-level outcomes, whether you have completed the assessment loop
or not. For each outcome, identify the means of assessment and the criteria for success.
Summarize the data that have been collected in the ‘Assessment Results’ column. If no data
have been collected and analyzed for a particular outcome, use the ‘Assessment Results’
column to clarify when these data will be collected and analyzed. In the fourth column,
indicate how the assessment results are being used to improve the program.
Program Outcomes (may be
operational for some student
service and administrative areas)
Means of
Assessment and
Performance
Criteria
Assessment Results Summary
Use of Results
Student athletes will
maintain satisfactory
academic standing and
make progress toward
their educational goal
Academic
progress
reports and
grade reports
Data collected each
semester
Maintain an efficient
and cost effective
support system for the
operation of the existing
athletic program.
Budget
reports
Data is assessed
continually
throughout the year
Results shared with
coaches, counselors
and administration to
implement and
improve academic
success program
Fundraising goals are
set based on results
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List all course-level student learning outcomes for which some assessment activity
(assessment, analysis, or use of results) has taken place since the most recent program review,
and complete the table below as appropriate
Student Learning Outcomes
(course-level)
Means of Assessment and
Performance Criteria
Assessment Results
Summary
Use of Results
Use the skills and
strategies of
competitive sports with
advanced proficiency
Competing in and
completion of an
intercollegiate sport
season
Competing in &
completion of an
intercollegiate sport
season
Individual statistics
for each sport
CCCAA Season of
participation
forms
Improve Student
Athlete retention
Season of
participation
forms and Student
Athlete Handbook
End of season
individual
meetings
Improve Student
Athlete retention
Follow coaching
instruction, team rules
and intercollegiate
decorum rules
Utilize self-analysis and
implement coaching
suggestions to improve
performance of specific
skills
Improve Student
Athlete retention
Discuss the extent to which part-time faculty (if applicable) have been involved in the dialogue
about assessing student learning outcomes:
11. Curriculum Update (if applicable)
Identify curricular revisions and innovations undertaken
a.
in the last year.
b.
planned for the coming year.
Complete the grid below
Course
Year Course
Outline Last
Updated
Year Next
Update
Expected
PE 50 Intercollegiate Baseball
PE 51 Intercollegiate Basketball-Women
PE 52 Intercollegiate Basketball-Men
PE 54 Intercollegiate Football
PE 56 Intercollegiate Fastpitch Softball
PE 58 Intercollegiate Volleyball
PE 59 Intercollegiate Soccer-Women
2008
1993
2007
2008
2008
2008
2008
2013
2009
2012
2013
2013
2013
2013
Was the course
added or
deleted?
No
No
No
No
No
No
No
If the proposed course outlines updates from last year’s annual update (or comprehensive
review) were not completed, please explain why.
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12. Communication
Are the current lines of administrative, faculty, and staff communication adequate to meet the
needs of this department/program? Describe representative example of effective or
ineffective communication.
Communication with senior administration has been adequate. Communication
with the TSS and Maintenance Departments needs improvement. It is often
difficult to ascertain the status of requests to either department. Communication
and coordination with Student Services programs is extremely important in
working with our student athletes:
* Admissions: Communication has been adequate in getting student athletes
registration needs met
* Counseling and Advising: The Athletic Counselor ensures coaches are
informed regarding the academic progress of student athletes
* Financial Aid: This relationship has improved and keeps getting better. They
provide outstanding service to student athletes
* Housing: A major factor for athletics recruitment is the relationship we have with
the Residence Hall staff. Improvement to facilities and coordination with
housing is vital
* Student Conduct: Communication and support have been adequate in dealing
with some of the issues that arise
* Crisis Counseling of personal issues was adequate last semester. We are not sure
of the plan for this service since Stuart Altschuler’s departure
13. Action Plans
List any action plans submitted since your last annual update. Describe the status of the
plans. If they were approved, describe how they have improved your department/program.
None submitted last year.
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14. Department Goals Report
List goals the department will attempt to accomplish in the next three years. Each year, you
will be asked to update the Goals Report to make adjustments to the goals the program enters
this year.
College Strategic Plan Goal
Enable student attainment of
educational goals
Department Goals FY2008-11
Develop a Student Athlete
Academic Success Program
Develop and manage human, physical
and financial resources to effectively
support the learning environment
Establish a Program of Equipment
Maintenance, Repair and
Replacement
Develop and manage human, physical
and financial resources to effectively
support the learning environment
Ensure Safety of Classrooms
(Fields and Fieldhouse)
Enable student attainment of
education goals
Develop and Expand Course
Offerings—Reclassify lecture
courses as Kinesiology
15. Quality Improvement Plan (QIP)
The QIP is intended to assist the program in thinking and planning for a minimum of the next
three years. Many factors that influence the implementation of the department/program’s plans
can and do change over time. Each year, you will be asked to update the QIP to make adjustments
to the plans the program enters this year.
Because this document will be used to inform planning processes, it is very important that all the
requested information be provided. The form has been designed to elicit the information needed
for this process. Each “block” on the form is for a single recommendation; thus, the
department/program should complete all the fields for each of the recommendations.
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Quality Improvement Plan
Category
Department Goal the Action is
Connected
Recommendation Number and Title
Descriptions
Develop a Student Athlete Success
Program
1
Planned Implementation Date
Fall 2009
Estimated Completion Date
On-going
Action/Tasks
Provide academic support via tutoring
Measure of Success/Desired Outcome
Estimated Cost(s)
Improved student athlete retention and
graduation and transfer rates
$10,000
Who is responsible?
Joe Hash and April Evans
Consequence if not funded
Possible decreased retention and
graduation rates for student athletes
External Accreditation Recommendations
(if applicable)
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