Dean’s Council
Wednesday, May 9, 2012
8:30am - 10:00am
Health Occupations Conference Room
Notes
Present: Utpal, Rachel, Joe, Jeff, Pat, Geisce, Crislyn-notes
1. Template for Tracking Faculty Evaluations
 Drop down boxes, to be maintained by Crislyn, who will notify Deans
when evaluations are due?
 Tenured faculty resides with academic senate
 Populate 90 people with names, all full time
 Then determine who is due when
 In all list of people due for evals this year
 Associate faculty will be tracked by Connie Carlson
2. Format for Board Reports
 Educate the board with board reports that inform them with issus; i.e.
program review, etc., develop a template so board cognizant of what
we are tracking. As an aid to help them understand.
 Pat volunteered to create a draft template
 Jeff what are we tracking as an institution to keep them informed and
attach to KPIs. Identify as institution what we track and keep an eye on
those.
 Pat take to division level to determine where we stand
 Utpal reports need some flexibility but could start with here is look at x
division using established KPIs; FTE trend; etc. First part of
presentation how unit stands up to KPIs adopted; then address unique
issues
 Utpal: board has no idea of what they will get from the reports; no
consistency between them; should be known elements in each report as
well as hot topics or current issues.
 Template will be a guideline
 It is our job to educate them
 Farm report started as part of the Cal-Trans grant which required
updates on funding; eventually moved to including all kinds of issues
and has become are we subsidizing the farm, etc.
 Apparently board has had interest for many more years than the grant.
 Historical data related to KPI, etc.
 Or start with goals, etc.
 Admin can say we are focused on programs at kpi level if board wants
more information.
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“unit level” means whoever is giving report i.e. dental, health occ, ;
won’t present report unless a quorum of the board wishes to have the
report.
Anita and Geisce reports are more acknowledgements of MC and DN
as component of the district. Not presenting report on KPIs. Odd they
report at each meeting. Separate template for them?
3. Assessment Coordination during Summer
 Goal every course has assessment of slos;
 84 courses
 Erik available for training
 6 faculty members who will be semi-consultants for associate faculty
 Deans responsible to make sure work gets done/tracked properly; we
want to show it is done
 May have to revise the summer courses with too many slos, to be part
of curriculum in fall
 Role of Dean should be oversight? (Jeff)
 Utpal: how? 1. Every faculty gets sheet from dean, SLOs are, make
sure plan to assess (use existing sheet, but pre-populate it)
 Rachel has the largest number of courses and should get the most
faculty to assist. Per Rachel, SLOs are in the syllabus, so extra form
not necessary; she thinks we should determine which ones still need
assessing. All summer faculty should know. Feels assessments have
been done and tweaks should be implemented in summer, and assessed
and reported out in the fall. Maybe also include a GE cycle assessment
and include did you have a closing the loop, etc.
 Utpal: ok every course has been assessed over spring and summer, 84
courses all SLOs have been assessed. Showing sustainability. By end of
summer everything has been assessed over spring and summer.
 Utpal: tool – issue is aggregating; solution every outcome has at least
on numeric output; Number of students met/exceeded and how many
did not – a %; this can be aggregated. Reporting will be by SLOs. Pick
one and report out on how tested, and the results.
 Can then be aggregated to see institutionally;
 Next iteration of software; historical data, then question, so you have
one more SLO to report; if yes, go on, if not, submit.
4. Review of Strategic Plan and Educational Master Plan
 In June, meet as a group and review all to develop for example, 7 issues
need to focus on (VPI and Division); document there was dialog which
developed action plans.
 Goal 1 is instruction and student services
 Math and English placement will be a curriculum item
 Utpal would like Dean’s to look at to develop action plans based on it
and we need to be more specific and might need more people around
the table. (student services staff?) Must be more specific. And evidence
we have gone there, how ties to units, integration of planning process.
 Utpal will ask Roxanne to merge the plans together to see where they
align.
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Utpal’s experience is every degree has a plan, which shows what
classes are required, which are electives and show semester by semester
what should be done
Schedule would be aligned around these plans
Mid June will be set for a retreat; Dean’s will send vacation dates to
Crislyn
Geisce would like to commend Roxanne on the SP and EmPs
5. Other
 175 day rule; flex calendar is used to get to 175
 Limit of 8.75% of load, or 15 days
 How many hours determines a flex day; chancellor’s office uses 6
hours
 STRS definition full-time faculty work 175 days; our faculty by
contract can’t be assigned to Saturday class, so working 155
 16 week calendar based on how many hours worked
 AOAs: Creative Arts retiring Dec; Connie Simpson Retiring June,
MSE has none;
 Renee in DN scheduled to be filled in August; Front office staff
needed; per Utpal is to have her submit to HR
 Plan for replacement AOA for Rachel and Jeff is how to make happen;
moving people from downtown to Eureka; (some may retire or quit) if
budget is ok will say go ahead and hire; if other, determine how to plan
– transfer or open internal search. (CSEA conract pgs 33 – 35 on
transfers)
Adjourn