Program Review Committee Friday, April 20, 2012 FM 110 9am – 3pm Agenda: 1) Call Meeting to Order 2) Updates a. AOC Planning Recommendations (attachment) b. AOC Program Revision Proposal (attachment) 3) Programs Prepared for 4/20/12 KPI Summaries: Instructional Physics NC Paramedic – 2nd review/comprehensive (11am) Physics/Engineering Student Services Admissions & Records Administration Human Resources Advising & Counseling Marketing & Printing Financial Aid CDC Institutional Research* Library/ASC President’s Office VP Admin Services Technology Services Safety/Security Payroll Facilities/Planning (Plant Ops) Dining Services Maintenance Business Office/Services *Office of Instruction, but using Student Services forms 4) Other/Next Meeting Agenda Items: 5) Adjourn PARTICIPANT DETAILS > Dial your telephone conference line: (888) 886-3951 > Enter your passcode: 686238 7.1c AccreditationCommitteeWorkInProgress(4/17/2012) RecommendationsforPlansandPlanningProcess ModificationsForPlanningCommittees‐general Arevisedplanningnarrativewillprovideguidanceforcommitteecharge, processes,andmembershipresponsibilities.Thisincludesacalendarofplanning functions,dataexchanges,decisionmaking,andfeedbacktoprovideinformationfor budgeting,decisionmaking,andcontinuousimprovementoftheprocess.The narrativewillalsodescribehowcommitteesarealignedwitheachotherandthe strategicplanandmissionofthecollege.Thenarrativewillincludethegeneral changeslistedbelow. A yearly training meeting will be held by planning committee co-chairs at the beginning of each budget-planning cycle (early fall). The roles, procedures and boundaries of the committees are described. The larger planning process and links to outcomes assessment, the strategic plan, education master plan, and college mission are described and discussed. All committees will review program review executive summary at the beginning of each planning cycle. Resource-related planning chairs will meet at the beginning of each planning/budgeting cycle to evaluate, distribute, and/or reject program review “resource requests” (alternate process: Planning coordinator (or IEC chair) to facilitate and prepare spreadsheets/reports for integrated planning functional committees) All resource allocation will incorporate program review findings, links with the strategic/education master plan, and outcome assessments into their work and prioritization of requests. All planning committees (BPC , FPC, Technology, & Furniture & Design, EMC, Basic Skills, etc) complete annual surveys and assessment report speaking to evaluation of process from previous annual cycle and goals for following year to be forwarded to IEC. Definetherolesandinteractionsofcommitteesevaluatingandmaking decisionsregardingthe“non‐resource”portionsofplanning–enrollment management,basicskills,studentequity. VPs,Deans,Directors(ifappropriate)useprogramreviewinformationto proposeannualoperationalbudgets.TheseareforwardedtoBPC Include educational effectiveness as a demonstrated priority in all planning structures and processes. (How – where do we document this?) 7.1c AccreditationCommitteeWorkInProgress(4/17/2012) SpecificCommitteeChanges/Actions BasicSkillsCommittee UpdateBasicSkillsPlan–TheBasicSkillsCommitteedevelopeda2011‐12 basicskillsplan(aplanwassubmittedtotheChancellor'sOffice).Thebasic skillscommitteewillspendtimeredraftingtheplaninMayaftersubmissionof basicskillsprogramreview(veryclosetocompletion).Thismustinclude alignmentwithstrategicplangoals EnrollmentManagementCommittee UpdatedEnrollmentManagementPlan–January‐March2012.TheEMplanhas clearlinkstothestrategicplanandeducationmasterplan(??).Currentdraftof theEMplansenttotheBasicSkillsCommitteeandStudentEquityPlan Committeeforfeedback. StudentEquity UpdatedStudentEquityPlan‐Adraftisunderway.ElementsoftheSEParein theStrategicPlan,andthecommitteewillbeworkingwiththeEducation Masterplancommitteetoensuremeasureablegoalsareinplaceandalignment withtheEdMasterPlan(inprogress). Site Specific Plans Site-specific plans – When will these be aligned with District-wide Ed Plan and Strategic Plan (are they?) –check for strategic/Ed plan alignment – May. 2012 TechnologyPlanningCommittee UpdatedTechnologyPlan:needstobealignedwithStrategicandEdMaster Plan.Expectedcompletiondate:May,2012 Rankingofresourceitemsincludesreferencestoprogramreviewdata includinglinkstothestrategicplanandassessments. CR IT Disaster Recovery Plan : The Technology Planning Committee will develop the including a process whereby it’s reviewed and tested annually. In progress? FacilitiesPlanningCommittee UpdatedFacilitiesMasterPlan–needstobealignedwithstrategicplangoals: Expectedcompletiondate:May,2012 Rankingofresourceitemsincludesreferencestoprogramreviewdata includinglinkstothestrategicplanandassessments. FurnitureandEquipmentCommittee Plan? Rankingofresourceitemsincludesreferencestoprogramreviewdata includinglinkstothestrategicplanandassessments. BudgetPlanningCommittee Include in budget reporting a linkage of all financial resource allocations to mission and goals of institution. 7.1c AccreditationCommitteeWorkInProgress(4/17/2012) Establish an initial feedback form to be distributed by the BPC to all constituents who received funding allocations from needs addenda requests in the 2009-10 and 2010-11 years. The purpose is to establish some evidence prior to next year’s program review as to how the funding has assisted in meeting their needs and how that links to college mission and goals Spreadsheet from Measure Q requests linking requests to current strategic plan, educational master plan, SLO’s and PLO’s. BPC recently submitted current budget ranking recommendations with linkages to strategic plan, educational master plan, SLO’s and PLO’s. Establish a sustainable and meaningful data base that clearly shows how resource allocations helped constituents meet mission, strategic plan, educational master plan, SLO’s and PLO’s while improving reporting and communication district wide the process of institutional priorities with financial planning. InstitutionalEffectivenessCommittee Establish a standing “planning committee” that oversees and updates the Strategic and Master plans – A subcommittee of the IEC with a charge to annually evaluate and update plans at the direction of the IEC? The IEC will expand master planning calendar to include institutional plans and related processes. Dates for evaluation and revisions of strategic and education master plans must be incorporated into master planning calendar. Measures and indicators will be evaluated and reported each year by the IEC. This evaluation must be included in the master planning calendar to ensure a review of the measures and indicators data. Institutional effectiveness committee will sponsor planning summits and implement work-plans around ongoing, pervasive and robust dialog. Develop easy to view institutional scorecard. IEC’s year-end executive report will address program review executive summaries. IEC’syear‐endexecutivereportwilladdressnon‐resourceaspectsofplanning suchasbasicskills,studentequity,andenrollmentmanagement Promote an ongoing, robust and pervasive dialog about institutional effectiveness (how is this done, how is it documented – beyond year end summit?) Date for posting of completed Strategic Plan – methodology, goals, etc _______? Date for completion of Education Master Plan – Anticipated approval at May Board Meeting. 7.1b AccreditationCommitteeWorkInProgress(4/17/2012) AccreditationWorkingGroupRecommendationsforProgramReviewProcess (4/12). 1.Rename“NeedsAddendum”to“ResourceRequest”–thisisamoreaccurate descriptionoftheprocess. 1a.Modifyresourcerequeststoincludereasoningandjustificationslinkedto strategicplan,educationalmasterplan,SLO’sandPLO’sforallrequests.In addition,establishadditionalinformationwithinrequeststhatdemonstrates totalcostofownership–StandardIII‐IIID.1.a 1b.Defineresourcerequeststobettermatchresourceitemsconsideredbythe BPC($2,000.00+?).Defineaseparateprocesswhereoperationalbudgetsare proposedbyDeans,VPs,etcbasedonprogramreviewsummaries.The “ResourceRequest”shouldnotincludeoperationalbudgetitems. 2.EstablishaninitialfeedbackformtobedistributedbytheBPCtoallconstituents whoreceivedfundingallocationsfrom“resourcerequests”(needsaddenda)inthe 2009‐10and2010‐11years.‐IIID3 2a.Establishasustainablefeedbackformwithinprogramreviewsthat informshowrequeststhatwerefundedassistedthatareainmeeting strategicplan,educationalmasterplan,SLO’sandPLO’sfrompreviousyear’s request.‐IIID.1.a.and IIIC2. 2b.Programreviewtemplatestoreportwhetherallocationofresources resultinimprovements.Putthisinthe“resourcerequest”(needs addendum)orthetemplateitself.–Rec2‐III.D.3 3.Createan“AssessmentandPlanning”Tabfortheprogramreviewtemplate.This sectionwillrequire: discussionofassessmentresultsandimprovementactions discussionofplansformed(improvementactions)basedonassessment results discussionofhowassessmentresultswereusedtoinformtheQIP(or planninggoals) III.A.6, IIIB.2.b., III.C.2., III.D.1.a. (listed on results sheet; not clear which specific sublevel this addresses) 4.ProvideStudentEquityDatawithintheprogramreviewdataset(IRsaysthisis feasible)andrequirediscussionofsuccess,etcrelativetostudentpopulationgroups (ethnicity,disabilities,gender,etc.).ThiswasrecommendedbyourSRJC consultants.IIB.3.d.