Enrollment Management Committee
July 29
1:00-2:30
Boardroom
Agenda/Notes
Present: Rachel Anderson, Zach DeLoach, Paul DeMark, Anna Duffy, Kathy Goodlive,
Sheila Hall, Anita Janis (phone), Geisce Ly (phone), Maggie Lynch, Keith Snow-Flamer and
Bruce Wagner.
1. Supplemental Budget Request for Additional Associate Faculty Sections
a. Review budget scenarios
Keith will present three scenarios to the Budget Planning Committee on
7/30/10: Scenario A ($350,882), Scenario B ($720,932) and Scenario C
($505,755). The president appreciates the work that the Enrollment
Management committee has done.
b. Next steps if funds additional funds are not authorized
The committee needs to looks at what the projected number of FTES is for next
summer. Will spring courses need to be but cut so that courses can be offered
in the summer? What will the impact be if even fewer summer courses are
offered next year? Need to plan early so that there is ample time to notify
students and community of possible summer cuts. Geisce said that no summer
courses being offered at Mendocino was interpreted by the community as a
possible sign of the Mendo campus closing. He would like to see a summer
course offered there next Summer but not at the expense of the entire district.
There is a need to identify the guidelines for spring and summer in terms of
classes to offer. Cheryl suggested checking with HSU counselors to see what
summer courses need to be offered for transfer students. Summer students are
often more highly motivated. As a starting point, the committee offered the
following initial ideas for summer guidelines:
Transfer level GE
Transfer level Math (15, 120)
Biology 1, 2, 6, 7
Speech 1
Basic Skills math
English 150 and 1A
Political Science 10
History 8 and 9
Astronomy
Online courses filled this Summer, should a higher percentage of online
courses be offered next Summer? Keith proposed, as a starting point for
discussion, an initial 70/30 percent split for next summer. Concern expressed
with this high percentage of online. Maggie asked that there be a review of
data to see what fill rates traditional /online were for summer.
The EMC will continue the discussion of summer class guidelines after the
spring schedule is drafted (early fall semester).
Maggie – No stipend funds available for Spring.
c. BPC Input
2. First Year Experience Program
a. Mission/Outcomes/Assessment (Melissa) hold for next EMC meeting
b. Basic Skills Project Plan Six strategies (Keith, Utpal, Rachel, Melissa)
The math department is working on a “home grown” assessment tool which
may be used in conjunction with Acuplacer to assess high school students.
There needs to be more discussion to explore multiple measures to assess
students more accurately. There was question as to whether or not the
homegrown assessment needs approval from the Chancellor’s office. It may be
able to be used as an alternative method while a study is being done.
There was discussion regarding basic skills courses being offered through
community education and noncredit and what the advantages and
disadvantages would be to students and staff.
Bruce noted that faculty needs to be involved if courses are moved to
community education and non credit. He also asked how the basic skills team
was formed and if the work that is being done by this team is incorporating the
basic skills work that was done by the former BSI Team.
Keith noted that it will take some time to put all of the basic skills work into
place and that anything that is rolled out will be in DRAFT format for districtwide discussion.
c. Menu scheduling for Spring 2011(Rachel)
Rachel provided a synopsis of the “course menu” concept to help students
placed in basic skills classes be successful in their first semester.
Conceptually, the idea has students categorized into below college level math,
reading and English select classes, from a menu of offerings, courses they have
a likelihood of success.
Rachel also discussed the proposed Jump start program and connection with
the math department assessment tool that will assess students ability – two
week work shop that have emphasis on area, this has been highly successful.
The purpose will be to provide remedial Community Education Workshops that
will provide instruction of basic skills in math and English. “College Jump
Start” will provide a series of two week sessions (June 20th – Aug 15th Monday
through Friday) dedicated to help students improve math and English
understanding and skill sets. Programs and workshops will be designed
specifically to meet the needs of the student. An anticipated outcome of
“College Jump Start” is to have students raise their math and English
placement level one level higher than their initial placement
3. Continued discussion of refining profile of the at risk student (Zach)
There was discussion regarding the definition of “at risk” students and what step can
be taken to ensure a higher level of success. The profile of an at-risk student was
reviewed and the outcomes were discussed: First generation, former foster youth,
African American athletes, placement in Englih350, Reading 360 and math 376,
students who did graduate from high school or received a GED, not enrolled in GE
courses, not enrolled in a program (vocational), students aged 19-21.
Geisce suggested the possibility of doing a workshop series to give at-risk students
tools and connections with other students who were formerly identified as at-risk and
have been successful.
4. Distance Education Stipend
With the current budget there will be no stipend funds for Distance Education. Maggie
explained how the stipends are determined. There was concern expressed regarding
the future of DE courses. There needs to be a long-term solution to the issue of
stipends. It was noted that stipends are a negotiated item in the faculty contract.
5. Waitlist
Bruce noted that he was very concerned that the new waitlist policy did not go
through EMC. Discussion followed about the affect that there would be on the first
day of class. Keith stated that having a waitlist of only five is not a very good way to
track class demand and that a solution needs to be found to correct the waitlist
issue.
There was discussion about using formulas to calculate fill rate and that it would be
much more efficient way to track class demand. In the absence of the formulaic
method the waitlist is currently the best route to take to get the data. The EMC will
take up the issue of predicting enrollment for planning purposes this fall.