REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
New Boardroom
February 25, 2013
1:10-2:40 pm
AGENDA
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills student
achievement data, and to inform all institutional divisions and units in meeting CR’s enrollment goals within a
framework of collaboration continued growth and community alignment. The Enrollment Management
Committee (EMC) also formulates enrollment goals consistent with the College’s mission and program review
data, develops FTES budget projections, implements, monitors, and periodically revises the process of student
enrollment and retention.
1. Call to Order
2. Review Summary Notes from: February 11, 2013
3. Action Items
4. Discussion Items
4.1 Feedback on revised TLU allocation model
4.2 Integrated Planning Committee Planning Process and Committee Self-Assessment Survey: Summary by
March 31
4.3 Strategies to improve Student Access and Success
4.3.1 Class scheduling framework that supports student access, makes the most of room utilization and
maximizes FTES generation
4.3.2 FYE program implementation
5. Reports
5.1 Closing the Loop: FTES Targets from BPC to EMC
5.2 Status of electronic SEP process
5.3 Student program changes in Webadvisor—Summer 2013
5.4 Update on 2012-13 enrollment
6. Future Agenda items
6.1 March 18: Discuss summary of survey results
7. Announcements
8. Adjournment
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
New Boardroom, February 11, 2013; 1:10-2:40 pm
Summary Notes
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills student achievement data, and
to inform all institutional divisions and units in meeting CR’s enrollment goals within a framework of collaboration continued growth
and community alignment. The Enrollment Management Committee (EMC) also formulates enrollment goals consistent with the
College’s mission and program review data, develops FTES budget projections, implements, monitors, and periodically revises the
process of student enrollment and retention.
1. Meeting called to Order at 1:14pm. Present: Keith Snow-Flamer, Utpal Goswami, Bruce Wagner,
Melissa Ruiz-phone, Michelle Blucher-phone, Danny Walker, Barry Tucker, Tiffany Schmitcke, Sheila
Hall, Anita Janis-phone, Paul DeMark, Angelina Hill, Jeff Cummings, Pam Kessler, Crislyn Parkernotes
2. Review of Summary Notes from January 28, 2013: No changes.
3. Action Items
4. Discussion Items
a. Draft EMC to BPC FTES/TLU Information (supporting document): Annually, in February, the
EMC sends a rough draft FTES target to the BPC for budget consideration. Based on this draft,
the committee discussed and agreed it is in the college’s best interests to strive to grow at a
modest, sustainable rate of 2%, and that the college should marshal resources toward
recruitment, persistence and retention strategies that position us to maximize FTES generation.
Per agreement, a revised recommendation will be sent to the BPC. The revised FTES projection
assumes a resident FTES target of 4,554 in 1213-14 (2% growth above current budgeted FTES),
no growth in fulltime instructional faculty and 2.64 FTES per section.
b. Review of TLU allocation model (supporting document): Based on the prepared document,
discussion of what works and what is needed to move forward (allocations do not include
summer offerings). Original allocations were based on specific course designations, although
were not always handled by that department, (Athletics, for example). Adjustments were made
through SLSS; for some GE transfer there is a recommendation we allocate TLUs at a finer
level. Manual adjustments are made for areas, such as KT, which was over in TLUs, but
included grant funded classes. 2013/14 TLUs will be based on shared percentages, using a 2.64
factor. Summer 2013 FTES will be used for this academic year; 2014 summer FTES need to be
held back. Online courses will be tracked by discipline. A recalculation draft will be prepared
for the next meeting
c. April 6 Planning Summit 9-1pm AT 103/104: Requested committee members to hold April 6 for
the third annual planning summit, 9am to 1pm, in AT 103/104. IEC will look at the revised
survey and maybe we can look at how committees are linked to the integrated planning process.
Summit is open to all, but planning committee members should provide input.
d. Integrated Planning Committee Planning Process and Committee Self-Assessment Survey: The
draft survey will be reviewed by IEC on February 27, and will allow ten days for implement.
Bruce and Keith will provide a summary for planning chairs by March 31. A recommendation is
to shift committee review to how planning is working for the committees, rather than how
committees fit into planning. New committee members should talk with Keith and Bruce to see
how everything worked in the past.
4.5 MDC recommendations to the EMC (handout): The EMC discussed the MDC’s
recommendation (handout) to protect specific courses, that might affect underrepresented
students and faculty, from cancellation. The committee acknowledges the courses mentioned
promotes student and faculty diversity and agreed to put a student equity concern into the
course cancellation framework by deans.
4.6 Strategies to improve Student Success: The EMC will start talking about strategies for student success
CR needs to employ, practices to make a difference on how the college operates, how to keep students, and
how to move the college in a new direction. The EMC would like to offer
concrete suggestions at the
planning summit and annual planning, especially the SEP process and First Year Experience FYE.
Discussions have occurred for an advising summary, first year experience focus is on math and placement,
support for admissions to revise language to be the same for all communication, putting the SEP online,
providing a guide or manual for AOS. A new student orientation guide just needs updating. We are
looking for strategies for student success at a macro level.
5. Reports
6. Future Agenda items: March 18: Discuss summary of survey results
7. Announcements: FTEs Update -Angelina handing out current Headcount/FTEs; 320 rerun more
accurate will be forthcoming. Estimate is 1990 Resident for year plus projected summer; 200 short.
8. Adjournment
EMC
2012-13 FTES Scenarios
As of January 21, 2013
FTES Target
4,565
FTES Summer 2012
FTES Fall 2012
Spring estimate
Projected Summer enrollment
Projected Total
FTES short of target (budgeted +
growth)
FTES short of budgeted Revenue
164
2,009
1,980
213
4,366
Possible Loss in funding
(199)
(99)
$ (451,205)