REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, AD 201
Boardroom
(please note location has been changed to the boardroom)
Monday, October 17, 2011
1:10 – 2:40 p.m.
AGENDA
EMC Mission
To interpret enrollment trends, patterns and projections, student achievement/success data, basic skills student achievement data,
and to inform all institutional divisions and units in meeting CR’s enrollment goals within a framework of collaboration
continued growth and community alignment. The Enrollment Management Committee (EMC) also formulates enrollment goals
consistent with the College’s mission and program review data, develops FTES budget projections, implements, monitors, and
periodically revises the process of student enrollment and retention.
1. Call to Order
2. Approve October 3, 2011 Meeting Minutes*
3. Action Items
4. Discussion Items
4.1 Committee on Measures of Student Success (Angelina)
4.2 Update on transfer figures (Angelina)
4.3 Committee Evaluation Rubric (Sheila, Angelina, Rachel)
4.3.1 IEC recommendations for assessment of the planning processes
4.4 Spring schedule update (Tiffany)
5. Reports
5.1 Subcommittee Reports
Develop plan to allocate additional TLUs Spring/Summer 2012 (Rachel, Bruce,
Kathy)
Recommend TLU allocation strategy (Rollover, decrease and growth funding) for
2012-13 (Jeff, Mark, Ken)
Review fall schedule blocks and develop recommendation for improvement (Jeff,
Allen, Danny, Tiffany)
Develop 2011-14 EM plan (Keith, Sheila, Juana, Pam, Anna, Dave)
5.2 AB 743 (Block), Common Assessment, and AB 1056, E-Transcripts--Laws*
5.3 Summary of EMC/BPC Co-chair meeting
6. Announcements
7. Adjournment
(* denotes attachment)
Committee:
Report:
http://www2.ed.gov/about/bdscomm/list/acmss.html
http://www2.ed.gov/about/bdscomm/list/cmss-committee-report.pdf
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, Boardroom
Monday, October 3, 2011
1:10 p.m.
Draft
NOTES
PRESENT
Rachel Anderson, Jeff Cummings, Paul DeMark, Anna Duffy, David
Gonsalves (phone), Kathy Goodlive, Sheila Hall, Angelina Hill, Anita
Janis, Allen Keppner, Pam Kessler, Mark Renner (phone), Keith
Snow-Flamer, Bruce Wagner and Danny Walker.
ALSO PRESENT
Roxanne Metz, Melissa Ruiz
ACTION
SUMMARY
NOTES
EMC summary notes of September 19, 2011, were approved with
corrections.
STATEMENT OF
SUPPORT
The committee reviewed the Statement of Support and several
changes were recommended. Keith will make the suggested revisions
and the final version will be posted on the EMC webpage.
GENERAL
EDUCATION (GE)
OFFERINGS/
CAPACITY
There was discussion regarding the General Education (GE) offerings
of last year noting that a preliminary analysis was done to determine
what should be done in the future. Discussion continued regarding
what courses are being offered as GE courses, how a GE course is
determined and if there is a sufficient number of GE courses offered.
There was also discussion regarding how early in the registration
process GE courses fill and how many of our students hope to transfer
after 2 years. It was stated that we need to make a commitment to
offer enough GE classes so that a student can transfer after 2 years. It
was also stated that there needs to be a balance between the GE
courses and other areas of the District’s mission. The Curriculum
Committee advocates for GE courses and the numbers continue to
grow. Discussion ensued regarding how the Curriculum Committee
functions and if EMC should be making recommendations to them.
Keith stated that the EMC will be challenged with delving into
unknown areas to try to determine how to best serve the most
students.
TOTAL TLUs
2011-12
Keith reported that in reviewing TLUs for fall less than half of the
TLUs allocated for 2011-12 year have been used. This could cause
concern for meeting the FTES target and there may be a need to make
up for it by building a larger spring schedule.
There was discussion regarding the diminishing pool of Associate
Faculty qualified to teach English classes. It was also noted that late
starting classes may be harder to find Associate Faculty to teach as
they have already made other commitments.
The spring schedule will be loaded into Datatel over the next two
weeks, once completed IR will run a fill-rate analysis and we will be
able to make projections. There may be a need to front load the spring
semester.
ADJOURNED
The meeting adjourned at 2:40 p.m.
SUBMITTED
lw
Draft EMC Evaluation Rubric
Attached is a first draft evaluation rubric for EMC operations. We began with broad-based
statements that could be applied to the other planning committees, with the understanding that
EMC members will have opportunities to provide feedback and refine these measures. We also
recommend the institutional effectiveness survey be re-administered to assess any changes made
by the committees to improve their work.
Awareness
Development
Dialog about data
is becoming more
prevalent. A
framework is
beginning to
develop in terms
of the types of
data to evaluate.
Data elements are
being defined.
Awareness of the A framework is
Develops
recommendations need and potential beginning to
benefits of
develop in terms
creating
of the types of
committee
recommendations
recommendations. made by the
Dialog about
committee.
recommendations Recommendations
is becoming more are sometimes
prevalent.
made.
Engages in datadriven decision
making
A need to make
data-driven
decisions is
acknowledged,
but data is looked
at in an
inconsistent, adhoc basis.
Operates under
charge
Aware that a
committee and
charge is needed.
The committee’s
charge is being
developed and
documented.
Engages in
evaluative
process
Aware that an
evaluative process
would benefit the
committee.
Dialog about the
evaluative process
is becoming more
prevalent.
Initial evaluation
tools are being
developed in
terms of
developmental
progress and
strengths and
weaknesses.
Proficiency
Decisions
consistently rely
on agreed-upon
analyses of a set
of defined data
elements.
Reports are
interpreted in a
consistent
manner.
Agreed-upon
recommendations
are consistently
made to
constituent
groups. The
desired impact of
the
recommendation
is well
established.
The members
have a clear and
agreed upon
understanding of
all areas of the
charge.
The committee
annually
evaluates itself
and makes
documented
improvements
based on the
evaluation.
Sustainable
Continuous
Improvement
Systematic
evaluations
are carried out
to
continuously
improve the
well-defined
process.
Systematic
evaluations
are carried out
to
continuously
improve the
wellestablished
process.
The charge is
well
understood
and reviewed
consistently to
ensure that it
best meets the
needs of the
institution.
Wellestablished
evaluation
tools are
systematically
evaluated for
improvement.
Assessment of the Planning Process: Results of the Planning Summits
Institutional Effectiveness Summit Day One
April 8, 2011
During the first summit, the attendees were divided into small groups to discuss the question:
“What is important about an integrated planning process from your perspective?” Each group
developed a list of interests about the integrated planning process. The interests were organized
into the following four major themes.
Theme 1: Efficient and Effective participation
Engage people who are no longer engaged
Improve communication and improve the process
Agree upon standardized meeting times to allow for full faculty and staff participation
Send agendas sent out and post district-wide
Theme 2: Trust and Communication
Increase trust in the process
Share committee summaries during convocation. Begin the year thinking about the
planning and end the year by reflecting on it.
Ensure agreed upon processes are followed at all levels of the organization.
Theme 3: Evaluation and feedback
Build processes where each committee provides feedback to constituent groups.
Ensure each committee evaluates their operations for improvement on an annual
basis.
Theme 4: Flexibility
Safe boundaries
The planning processes should never be in stone.
Streamline the processes so that decisions can be made in a more quickly.
Don’t allow circumvention of planning processes.
Where possible the decision should be made at the level that it will be implemented.
Analysis of the Summit Findings
This analysis is done considering the five interests identified for integrated planning at the
college.
Efficient & Effective Participation, Efficient & Effective Process, Trust & Communication,
Evaluation & Feedback, Flexibility
Streamline the processes related to integrated planning to increase efficiency &
effectiveness
o Agree on what issues are Integrated Planning issues and what are not and how
these issues are addressed. (e.g., emergency requests, new programs, grants,
community education, business training).
Standardize web/online communication
o Publish all committee documents as both .pdf and .doc or .docx.
o Decide on a consistent location for information.
o Online committee work is done on MYCR and site is available to all constituents.
o Committee documents, reports, minutes posted to Inside Redwoods with notice of
new postings sent to ALL.
o Common Calendar with all committee meeting information and agenda.
Standardize face-to-face dissemination of information
o All information should be heard/presented twice
 Information is heard/discussed within work groups.
 Information is heard/discussed within constituency groups.
Standardize committee information to include establishment or annual review of:
o Committee charge linked to District mission and current strategic goals.
o Scope and authority.
o Role in integrated planning process.
o Membership.
o Agreements for participation, meeting conduct and decision making methods.
o Overall committee outcomes that are measurable.
o Annual plan and outcomes.
o Assessment plan and frequency of assessment.
Standardize committee requests & reports
o Make them user and time friendly.
o Include assessment and outcomes in Program Review.
o Set clear evaluation criteria ( i.e. trends, enrollments completions, goals).
o Give committees the information that they need for planning and decision
making.
Include all interested parties in consultation.
Standardize feedback mechanisms for all committees- reporting forms, reported to whom?
Develop trust in accuracy and use of data.
Update Board and Administrative policies to match IPM language.
Mendocino & Del Norte incorporated into reports & requests or complete separate
reports/requests.
Consider a Planning Coordinator.
Mentor student involvement (student leadership seminar?).
Where and how to address Basic Skills planning, new initiatives?
Committee membership chosen mutually by constituents/ committee members.
Map all committees by constituents/membership to assess efficiency and assure diverse
representation.
Planning agenda based upon strategic goals (outcomes).
Clarify processes to handle requests that are not directly related to strategic goals and
integrated planning.
2011-2012 EMC Work Plan (subject to change depending upon planning issues identified)
Planning Item
Develop statement of support of the College’s mission
and values.
Develop plan to allocate additional TLUs for
Spring/Summer 2012.
Review fall 2011 schedule blocks and develop
recommendation for improvement. Focus on rectifying
problems with meeting requirements of the Student
Accounting Manual and developing scheduling guidelines
to enhance persistence and success.
Review IEC recommendations for assessment of the
planning processes.
Develop rubric for evaluation of committee operations.
Analyze GE class offerings.
Develop 2011-2014 Enrollment Management Plan
focusing on access, persistence, and retention.
Recommend TLU allocation strategy for 2012-13.
Develop enrollment FTES goals for 2012-2013.
Provide initial assessment of the multiple measures
process.
Implement matriculation plan
Finalize 2011-2014 Enrollment Management Plan.
Provide final assessment of the multiple measures
process.
Review progress on meeting institutional effectiveness
indicators.
Evaluate EMC operations using agreed upon rubric.
Date of
Completion
October
Responsible
Person
EMC
Status
Complete
November 7
In Progress
November 7
In Progress
October 17
November 7
November 7
December 5
In Progress
In Progress
In Progress
November 7
November 21
November 7
In Progress
Spring 2012
Spring 2012
Spring 2012
Spring 2012
Spring 2012