ATTACHMENT D STUDENT SUCCESS AND SUPPORT PROGRAM ANNUAL PLAN 2014‐2015 ACTIONS TO BE TAKEN Orientation Services: RESPONSIBLE PERSONS SEMESTER EVALUATION PLAN RESOURCES NEEDED 1 Develop in house product for tracking on‐ line orientation completion or purchase additional product to assist with provision of on‐line orientation to students. VPISD, Institutional Research staff, Director of 2014F Distance Education Has on‐line orientation delivery been identified? Staffing resources 2 Develop communication management system to notify students of orientation and educational planning services. Director Counseling & Advising, Registrar, Senior Applications Analyst 2015S Are students receiving notification at student email account? Are abbreviated and/or comprehensive SEP’s developed for students? Staffing resources if developed in‐house 3 Deliver in house product or other module for enhanced on‐ line orientation completion to students. VPISD, Institutional Research staff, Director of 2015S Distance Education Are students providing feedback on satisfaction with on‐line orientation? Staffing resources 1 Investigate best practices in regards to retake and recency policies Director of Academic Support Center & Special Programs, Director of Counseling & Advising 2014F Have retake and recency policies been reviewed by constituent groups Staffing resources and clearly posted? 2 Provide accurate & current information to students regarding Math, English & ESL placement, assessment & service referral information. Director of Academic Support Center & Special Programs, Director of Counseling & Advising 2014F Are the ASC & Counseling & Advising services web sites and print materials Staffing resources current? Assessment Services: Counseling Advising & Educational Planning Services: 1 Purchase Ellucian’s Student Planning Module for education planning for students. VPISD 2014X Was student planning software purchased? Already purchased 2 Provide staff training on video conferencing system to provide distance advising sessions. IT, Director Counseling & Advising, EOPS, DSPS, Veterans 2014F Has staff completed training in how to use video conferencing system? As determined by product selected. Training may be provided by vendor. 3 Provide staff training for student education planning (SEP) module. Director Counseling & Advising, EOPS, DSPS, Veterans 2014F Has staff completed training in how to use student planning module? Contract for consultant training time TBD 4 Provide staff training for correcting degree audits. Curriculum Specialist, consultant 2014F Are degree audits accurate? Contract for consultant training time TBD 5 Provide staff support for transcript evaluation process (other college course work) Director Counseling & Advising, Director of Enrollment Services 2014F Is other college course work built into student planning? Contract for consultant training time TBD 6 Determine a tool to collect data for students who have an abbreviated or comprehensive student education plan SSSP Task Force, Senior Applications Analyst 2014F Has a tool been identified? Provided through Student Planning Module or SARS 7 Implement video conferencing system to provide advising sessions to students via distance. Director Counseling & Advising, EOPS, DSPS, Veterans 2015S Are students participating in video conferencing advising sessions? As determined by product selected. Training may be provided by vendor. 8 Implement student education planning module for student use. Director Counseling & Advising, EOPS, DSPS, Veterans 2015S Are students developing student education plans to complete stated goals? Already purchased. Planned install date for September ‐ October 2014. 9 Investigate course scheduling software options for district use. Director of Institutional Effectiveness 2015S Has software been identified? TBD 10 Develop communication management function to notify non‐exempt students of comprehensive SEP requirement SSSP task force 2015S Are notifications being sent to students? Staffing resources if developed in‐house 11 Provide opportunities for students to develop comprehensive Student Education Plans after completing 15 units or prior to the end of their 3rd semester Director Counseling & Advising 2015S Are workshops, one on one and/or training sessions developed and offered to students over 15 units? Staffing resources and computer lab availability At‐Risk Student –Follow Up Services: 1 Investigate early alert process that integrates with Canvas or other platforms SSSP Advisory Committee, 2014F Academic Senate Have pro’s & con’s for an Early Alert learning management platforms been identified? Staffing resources. If additional product is purchased, funding TBD 2 Identify intervention strategies for basic skills students on probation. Chair Basic Skills Committee, Institutional Research, Academic Senate 2014F Are strategies identified? Staffing resources 3 Develop communication management notification to students in dismissal status. SSSP task force 2014F Has student email been developed? Staffing resources if developed in‐house 4 5 6 7 8 Further define intervention strategies to increase progression in basic skills courses Chair Basic Skills Committee, Institutional Research, Academic Senate Implement early alert notification process from faculty to student development areas VPISD, SSSP Advisory Committee, Academic Senate Provide career exploration, transfer, and articulation resources on‐line & printed materials to students. Provide outreach and develop interventions for students at level 2 academic and progress probation and dismissal. Director Counseling & Advising, Registrar, Senior Application Analyst Review student equity data to identify disproportionate student groups and develop specific intervention strategies. Director Counseling & Advising, Student Equity Committee, Basic Skills Committee Policies/Procedures & Professional Development: Director Counseling & Advising, Director Library & Learning Resource Center 2014F Are strategies identified? Staffing resources 2015S Are faculty submitting early alert notification for students? Staffing resources. If additional product is purchased, funding TBD 2015S Are students notified of availability of career resources? Are printed and TBD on‐line career resources available to students? 2015S Are registration holds in place for students on Lvl 2 probation and dismissal? Are students with holds Staffing resources meeting with staff or completing a workshop on student success prior to enrollment and/or readmission? 2014‐
2015 Have student groups been identified and intervention strategies developed? Staffing resources 1 Update AP 5050 ‐ Student Success & Support Program VPISD 2014F Has CR Board of Trustees approved policy? 2 Update AP 4250 ‐ Regulations RE: Academic Standing VPISD and Academic Senate 2014F Has CR Board of Trustees approved policy?