ATTACHMENT D
STUDENT SUCCESS AND SUPPORT PROGRAM ANNUAL PLAN 2014-2015
ACTIONS TO BE TAKEN
RESPONSIBLE PERSONS
SEMESTER
EVALUATION PLAN
RESOURCES NEEDED
1
Develop in house product for tracking on- line
orientation completion or purchase additional
product to assist with provision of on-line
orientation to students.
VPISD, Institutional
Research staff, Director of
Distance Education
2014F
Has on-line orientation delivery been
identified?
Staffing resources
2
Develop communication management system to
notify students of orientation and educational
planning services.
Director Counseling &
Advising, Registrar, Senior
Applications Analyst
2015S
Are students receiving notification at
student email account? Are
abbreviated and/or comprehensive
SEP’s developed for students?
Staffing resources if
developed in-house
3
Deliver in house product or other module for
enhanced on- line orientation completion to
students.
VPISD, Institutional
Research staff, Director of
Distance Education
2015S
Are students providing feedback on
satisfaction with on-line orientation?
Staffing resources
1
Investigate best practices in regards to retake and
recency policies
Director of Academic
Support Center & Special
Programs, Director of
Counseling & Advising
2014F
Have retake and recency policies
been reviewed by constituent groups
and clearly posted?
Staffing resources
2
Provide accurate & current information to students
regarding Math, English & ESL placement,
assessment & service referral information.
Director of Academic
Support Center & Special
Programs, Director of
Counseling & Advising
2014F
Are the ASC & Counseling & Advising
services web sites and print materials
current?
Staffing resources
Orientation Services:
Assessment Services:
Counseling Advising & Educational Planning Services:
1
Purchase Ellucian’s Student Planning Module for
education planning for students.
VPISD
2014X
Was student planning software
purchased?
Already purchased
2
Provide staff training on video conferencing system
to provide distance advising sessions.
IT, Director Counseling &
Advising, EOPS, DSPS,
Veterans
2014F
Has staff completed training in how
to use video conferencing system?
As determined by product
selected. Training may be
provided by vendor.
3
Provide staff training for student education
planning (SEP) module.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2014F
Has staff completed training in how
to use student planning module?
Contract for consultant
training time TBD
4
Provide staff training for correcting degree audits.
Curriculum Specialist,
consultant
2014F
Are degree audits accurate?
Contract for consultant
training time TBD
5
Provide staff support for transcript evaluation
process (other college course work)
Director Counseling &
Advising, Director of
Enrollment Services
2014F
Is other college course work built
into student planning?
Contract for consultant
training time TBD
6
Determine a tool to collect data for students who
have an abbreviated or comprehensive student
education plan
SSSP Task Force, Senior
Applications Analyst
2014F
Has a tool been identified?
Provided through Student
Planning Module or SARS
7
Implement video conferencing system to provide
advising sessions to students via distance.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2015S
Are students participating in video
conferencing advising sessions?
As determined by product
selected. Training may be
provided by vendor.
8
Implement student education planning module for
student use.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2015S
Are students developing student
education plans to complete stated
goals?
Already purchased. Planned
install date for September October 2014.
9
Investigate course scheduling software options for
district use.
Director of Institutional
Effectiveness
2015S
Has software been identified?
TBD
10
Develop communication management function to
notify non-exempt students of comprehensive SEP
requirement
SSSP task force
2015S
Are notifications being sent to
students?
Staffing resources if
developed in-house
11
Provide opportunities for students to develop
comprehensive Student Education Plans after
completing 15 units or prior to the end of their 3rd
semester
Director Counseling &
Advising
2015S
Are workshops, one on one and/or
training sessions developed and
offered to students over 15 units?
Staffing resources and
computer lab availability
Staffing resources. If
additional product is
purchased, funding TBD
At-Risk Student –Follow Up Services:
1
Investigate early alert process that integrates with
Canvas or other platforms
SSSP Advisory Committee,
Academic Senate
2014F
Have pro’s & con’s for an Early Alert
learning management platforms
been identified?
2
Identify intervention strategies for basic skills
students on probation.
Chair Basic Skills
Committee, Institutional
Research, Academic
Senate
2014F
Are strategies identified?
Staffing resources
3
Develop communication management notification
to students in dismissal status.
SSSP task force
2014F
Has student email been developed?
Staffing resources if
developed in-house
4
5
6
7
8
Further define intervention strategies to increase
progression in basic skills courses
Chair Basic Skills
Committee, Institutional
Research, Academic
Senate
Implement early alert notification process from
faculty to student development areas
VPISD, SSSP Advisory
Committee, Academic
Senate
Provide career exploration, transfer, and
articulation resources on-line & printed materials
to students.
Director Counseling &
Advising, Director Library
& Learning Resource
Center
Provide outreach and develop interventions for
students at level 2 academic and progress
probation and dismissal.
Director Counseling &
Advising, Registrar, Senior
Application Analyst
Review student equity data to identify
disproportionate student groups and develop
specific intervention strategies.
Director Counseling &
Advising, Student Equity
Committee, Basic Skills
Committee
2014F
Are strategies identified?
Staffing resources
2015S
Are faculty submitting early alert
notification for students?
Staffing resources. If
additional product is
purchased, funding TBD
2015S
Are students notified of availability of
career resources? Are printed and
on-line career resources available to
students?
TBD
2015S
Are registration holds in place for
students on Lvl 2 probation and
dismissal? Are students with holds
meeting with staff or completing a
workshop on student success prior to
enrollment and/or readmission?
Staffing resources
20142015
Have student groups been identified
and intervention strategies
developed?
Policies/Procedures & Professional Development:
1
Update AP 5050 - Student Success & Support
Program
VPISD
2014F
Has CR Board of Trustees approved
policy?
2
Update AP 4250 - Regulations RE: Academic
Standing
VPISD and Academic
Senate
2014F
Has CR Board of Trustees approved
policy?
3
Update AP 4260 – Prerequisites and Corequisites
VPISD and Academic
Senate
2014F
Has CR Board of Trustees approved
policy?
Staffing resources