ATTACHMENT D
STUDENT SUCCESS AND SUPPORT PROGRAM ANNUAL PLAN 2014-2015
ACTIONS TO BE TAKEN
RESPONSIBLE
PERSONS
SEMESTER
EVALUATION PLAN
RESOURCES NEEDED
PROGRESS UPDATE
Orientation Services:
1
Develop in house product for tracking online orientation completion or purchase
additional product to assist with provision
of on-line orientation to students.
VPISD, Institutional
Research staff,
Director of Distance
Education
2
Develop communication management
system to notify students of orientation and
educational planning services.
3
Deliver in house product or other module
for enhanced on- line orientation
completion to students.
In-house online
orientation created and
implemented - Summer
2015. System assesses
and automatically tracks
completion.
In progress. Will
forward to 2015-2016
and possibly
incorporate some
components with the
Retention Alert system.
In-house online
orientation created and
implemented - Summer
2015. System assesses
and automatically tracks
completion.
2014F
Has on-line orientation delivery
been identified?
Staffing resources
Director Counseling &
Advising, Registrar,
Senior Applications
Analyst
2015S
Are students receiving
notification at student email
account? Are abbreviated
and/or comprehensive SEP’s
developed for students?
Staffing resources if
developed in-house
VPISD, Institutional
Research staff,
Director of Distance
Education
2015S
Are students providing
feedback on satisfaction with
on-line orientation?
Staffing resources
1
Investigate best practices in regards to
retake and recency policies
Director of Academic
Support Center &
Special Programs,
Director of
Counseling & Advising
2014F
Have retake and recency
policies been reviewed by
constituent groups and clearly
posted?
Staffing resources
Updates?
2
Provide accurate & current information to
students regarding Math, English & ESL
placement, assessment & service referral
information.
Director of Academic
Support Center &
Special Programs,
Director of
Counseling & Advising
2014F
Are the ASC & Counseling &
Advising services web sites and
print materials current?
Staffing resources
Updates?
Already purchased
Ellucian’s Student
Planning Module has
been installed, and a
team of student
services and technology
Assessment Services:
Counseling Advising & Educational Planning
Services:
1
Purchase Ellucian’s Student Planning
Module for education planning for
students.
VPISD
2014X
Was student planning software
purchased?
staff have been trained
to use the module.
2
Provide staff training on video conferencing
system to provide distance advising
sessions.
IT, Director
Counseling &
Advising, EOPS, DSPS,
Veterans
3
Provide staff training for student education
planning (SEP) module.
4
Provide staff training for correcting degree
audits.
5
Provide staff support for transcript
evaluation process (other college course
work)
In progress. Will move
to 2015-2016.
Currently, district
Counseling meetings
are facilitated through
WebEx for remote
participants.
Student Planning TEST
account available for
counseling group.
Testing in progress
through Fall 2015.
Training sessions took
place in the summer,
and additional trainings
are scheduled to train
all Counseling and
Advising staff in the fall.
Counselors will begin
creating education
plans using the module
in spring 2016. Ellucian
is quickly upgrading the
new module, and we
expect new features in
the future in areas
where the module did
not meet our state
reporting requirement
needs.
2014F
Has staff completed training in
how to use video conferencing
system?
As determined by
product selected.
Training may be
provided by vendor.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2014F
Has staff completed training in
how to use student planning
module?
Contract for consultant
training time TBD
Curriculum Specialist,
consultant
2014F
Are degree audits accurate?
Contract for consultant
training time TBD
Complete. Degree
audits are accurate.
Contract for consultant
training time TBD
Complete. Official
college transcripts are
automatically evaluated
for math, English,
biology, and chemistry
equivalencies.
Transcript evaluation
processes are in place
and available to
Director Counseling &
Advising, Director of
Enrollment Serv
2014F
Is other college course work
built into student planning?
students and staff from
the Admissions website.
6
Determine a tool to collect data for
students who have an abbreviated or
comprehensive student education plan
SSSP Task Force,
Senior Applications
Analyst
2014F
Has a tool been identified?
Provided through
Student Planning
Module or SARS
7
Implement video conferencing system to
provide advising sessions to students via
distance.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2015S
Are students participating in
video conferencing advising
sessions?
As determined by
product selected.
Training may be
provided by vendor.
8
Implement student education planning
module for student use.
Director Counseling &
Advising, EOPS, DSPS,
Veterans
2015S
Are students developing
student education plans to
complete stated goals?
Already purchased.
9
Investigate course scheduling software
options for district use.
Director of
Institutional
Effectiveness
2015S
Has software been identified?
TBD
10
Develop communication management
function to notify non-exempt students of
comprehensive SEP requirement
11
Provide opportunities for students to
develop comprehensive Student Education
Plans after completing 15 units or prior to
the end of their 3rd semester
2015S
Are notifications being sent to
students?
Staffing resources if
developed in-house
Director Counseling &
Advising
2015S
Are workshops, one on one
and/or training sessions
developed and offered to
students over 15 units?
Staffing resources and
computer lab
availability
SSSP Advisory
Committee, Academic
Senate
2014F
Have pro’s & con’s for an Early
Alert learning management
platforms been identified?
Staffing resources. If
additional product is
purchased, funding TBD
SSSP task force
In progress. At this
time, we continue to
use SARS to track all
SEPs districtwide.
In progress.
Teleconference room
availability and advising
sessions will need to be
coordinated.
In progress. Pending
successful training and
implementation with
counselors/advisors, as
well as including
student finance portion.
Full implementation for
student use TBD.
Updates?
In progress. Will
forward to 2015-2016
and possibly
incorporate some
components with the
Retention Alert system
In progress. Workshops
have been developed
and need to be
scheduled and
promoted. Short-term,
late-start noncredit
courses (GUID 215) are
planned for fall 2015.
At-Risk Student –Follow Up Services:
1
Investigate early alert process that
integrates with Canvas or other platforms
Complete. Ellucian
Retention Alert system
was purchased.
2
Identify intervention strategies for basic
skills students on probation.
Chair Basic Skills
Committee,
Institutional
Research, Academic
Senate
3
Develop communication management
notification to students in dismissal status.
SSSP task force
Further define intervention strategies to
increase progression in basic skills courses
Chair Basic Skills
Committee,
Institutional
Research, Academic
Senate
Implement early alert notification process
from faculty to student development areas
VPISD, SSSP Advisory
Committee, Academic
Senate
4
5
6
7
Provide career exploration, transfer, and
articulation resources on-line & printed
materials to students.
Provide outreach and develop interventions
for students at level 2 academic and
progress probation and dismissal.
Director Counseling &
Advising, Director
Library & Learning
Resource Center
Director Counseling &
Advising, Registrar,
Senior Application
Analyst
2014F
Are strategies identified?
Staffing resources
2014F
Has student email been
developed?
Staffing resources if
developed in-house
2014F
Are strategies identified?
Staffing resources
2015S
Are faculty submitting early
alert notification for students?
Staffing resources. If
additional product is
purchased, funding TBD
2015S
Are students notified of
availability of career resources?
Are printed and on-line career
resources available to
students?
TBD
2015S
Are registration holds in place
for students on Lvl 2 probation
and dismissal? Are students
with holds meeting with staff
or completing a workshop on
student success prior to
enrollment and/or
readmission?
Staffing resources
In progress. Will
forward to 2015-2016.
Workshops and
presentations have
been developed but not
yet implemented for
students on probation.
In progress. Will
forward to 2015-2016
and build
communication into the
Retention Alert system.
In progress. Continued
support was provided
for faculty development
in acceleration along
with review and
revision of English and
Math placement
processes.
In progress. Will move
to 2015-2016. Planning
Seminar completed in
July 2015, continue
training and pilot in
Spring 2016.
In progress. The
Counseling webpage is
transitioning to the new
format and other
resources will be made
available Fall 2015.
In progress. Will
forward to 2015-2016.
Workshops and
presentations have
been developed but not
yet implemented for
students on probation.
AP 4250 has been
revised and registration
holds have been
created for students on
dismissal after Spring
2015.
8
Review student equity data to identify
disproportionate student groups and
develop specific intervention strategies.
Director Counseling &
Advising, Student
Equity Committee,
Basic Skills
Committee
20142015
Have student groups been
identified and intervention
strategies developed?
Staffing resources
In progress.
Update?
We also need to
describe what will
happen if there is
disproportionate impact
of services?
Policies/Procedures & Professional
Development:
1
Update AP 5050 - Student Success &
Support Program
VPISD
2014F
Has CR Board of Trustees
approved policy?
Complete. Revised
October 7, 2014
2
Update AP 4250 - Regulations RE: Academic
Standing
VPISD and Academic
Senate
2014F
Has CR Board of Trustees
approved policy?
Complete. Revised
June 2, 2015
3
Update AP 4260 – Prerequisites and
Corequisites
VPISD and Academic
Senate
2014F
Has CR Board of Trustees
approved policy?
No revisions needed.
Last updated
September 10, 2013