REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Academic Senate
 Eureka: 7351 Tompkins Hill Road, SS 202 (New Board Room)
 Del Norte: 883 West Washington Boulevard, Crescent City, Room E4
 Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B
 Smith River: 360 Bradford Avenue
Friday, March 1, 2013
AGENDA
1. Call to Order
2. Introductions and Public Comment: Members of the audience are invited to make comments
regarding any subject appropriate to the Academic Senate.
3. Approve the February 1, 2013 Meeting Minutes
4. Action Item
4.1 Approve Faculty Development Funds Recommendations, Kerry Mayer (Attachment)
4.2 Approve Curriculum Committee Recommendations, Peter Blakemore (Attachment)
4.3 Approve Minimum Qualifications Recommendations, Michelle Haggerty (Attachment)
5. Discussion
5.1 Review ASPC Draft of BP 3100 and AP 3100 (Attachments)
6. Reports
6.1 Enrollment Management Committee Update, Bruce Wagner (Attachment)
6.2 Budget Planning Committee Update, Bob Brown (Attachment)
6.3 Distance Education Committee Update, Michael Richards (Attachment)
6.4 Faculty Prioritization Process Update, Michael Richards (Attachment)
6.5 ASCR Update, Solomon DeCamp
6.6 February 28 College Council Report, Bob Brown & Michael Richards
6.7 February 5 Board Meeting & February 13 Special Board Meeting Reports, Michael
Richards
6.8 Follett Report, Michael Richards
6.9 Vice President of Instruction Update, Utpal Goswami
7. Announcements and Open forum
7.1 Faculty and Associate Faculty of the Year, Bob Brown (Attachment)
7.2 Portugal Award Advisory Board Selection, Bob Brown
8. Adjournment
Public Notice—Nondiscrimination:
College of the Redwoods does not discriminate on the basis of ethnicity, religion, age, gender, sexual
orientation, color or disability in any of its programs or activities. College of the Redwoods is committed to
providing reasonable accommodations for persons with disabilities. Upon request this publication will be
made available in alternate formats. Please contact Debbie Williams, Academic Senate Support, 7351
Tompkins Hill Road, Eureka, CA 95501, (707) 476-4259, 8:30 a.m. to 5:00 p.m., Monday, Tuesday,
Thursday, and Friday.
Next Regular Meeting:
Friday, April 5, 2013, 1 p.m.
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Academic Senate
February 1, 2013, 1 p.m.
 Eureka: 7351 Tompkins Hill Road, SS 202 (New Board Room)
 Mendocino Coast: 1211 Del Mar Drive, Ft. Bragg, Room 106 B
 Smith River: 360 Bradford Avenue
Members Present: Mike Richards, Bob Brown, Dave Bazard, Steve Brown, Brie Day, Solomon
DeCamp, Kady Dunleavy, Ryan Emenaker, Marcy Foster, Chris Gaines,
Jennifer Gardner, Dave Gonsalves, Utpal Goswami, Cindy Hooper, Susan
Nordlof, Sandra Rowan, Bruce Wagner, Marla Gleave (meeting substitute for
Maggie White).
Members Absent: Maggie White.
1.
2.
3.
4.
Call to Order: Co-president Richards called the meeting to order at 1:05 pm.
Introductions and Public Comment: Co-president Richards introduced and welcomed
Debbie Williams as the new Academic Senate Support. No public comments were
forwarded.
Approve the January 18 Meeting Minutes: On motion by Kevin Yokoyama, seconded by
Kady Dunleavey, the minutes were approved as written.
Action Items
4.1 Approve January 25 Curriculum Committee Recommendations: Chair Peter
Blakemore presented the recommendations and he answered questions. On a
motion to approve by Ryan Emenaker, seconded by Steve Brown, the proposal
was discussed. Curriculum Chair Blakemore voiced concern over future meeting
dates/times with regard to workload and suggested that the calendar may need to
be modified. It was discovered that there was an error on BIOL 15 and BIOL 20,
which should have been marked with “A” for CRGE credit. With those
corrections, the proposal was approved by the following roll call vote: Bazard – y,
Brown – y, Day – y, Dunleavy – y, Emenaker – y, Foster – y, Gaines – y, Gardner
– y, Gonsalves – y, Hooper – y, Nordlof – y, Rowan – y, Yokoyama – y, Gleave –
y.
4.2 Approve Senate Bylaw revisions to the MDC: Co-president Richards presented
with Faculty committee chair Philip Mancus available for discussion. On motion
by Marla Gleave, seconded by Kevin Yokoyama, discussion ensued. Kady
Dunleavy made a motion to table the voting until more information about possible
5.
duplications of duties between Student Equity Plan Committee and MDC could
be presented. Motion was not seconded, and the proposal was approved by the
following roll call vote: Bazard – y, Brown – y, Day – y, Dunleavy – n, Emenaker
– y, Foster – y, Gaines – y, Gardner – y, Gonsalves – y, Hooper – y, Nordlof – y,
Rowan – y, Yokoyama – y, Gleave – y.
Discussion Items
5.1 Bookstore outsourcing status: Co-president Richards thanked Angelina for putting
together the report. He drew attention to Academic Senate’s intent to approach the
discussion from the viewpoint of improving the procedure for students.
Areas of major concern:
Copyright and associated costs led to sometimes dramatic increases in cost of
course packets - $15-$185 – which led to a significant number of students unable
or unwilling to purchase the packets.
This results in an unusually high number of students who are not prepared for
class and it will impact our stated mission of putting student success first.
Possible solution:
We need to better understand copyright laws, and how to obtain reasonably priced
permission to reproduce articles that are considered by many to be “fair use” in
that they have appeared in newspapers and electronic media frequently. Faculty
would like to see a neutral party presentation on copyright law prior to ordering of
packets for subsequent semesters. Copyright concerns ranged from those
associated with printing costs to concerns with Follett printing stern warnings
against reproducing materials in packets, subject to lawsuit, when the materials
were meant to be reproduced for use in labs; materials developed and improved
on for many years by faculty that now appear to be copyrighted by Follett.
Textbook prices appear to have increased about 39% on average and faculty
would like to know if those prices can be negotiated or if there are other ways we
can help keep the costs down for our students.
Printing of packets is now done in Michigan, which results in about 2-3 weeks to
get corrections when they come in wrong or not as intended when ordered.
Faculty would like to see improved relations with regard to ordering standards
and faster resolution when something comes in wrong.
The Senate hopes to open dialogue with administration very soon to work towards
mitigating these concerns.
Apparently there were email problems within the ASCR Senate at the time that
Academic Senate was receiving feedback concerning Follett, which hindered their
ability to communicate student data.
Sue Alton said that they were working on improving some of the problems.
6.
Reports
6.1 Accreditation Status Update: Kathy Smith—announced cancellation – no update
available.
6.2 IPEDS Report: Angelina Hill reported that IPEDS compares College of the
Redwoods to peer groups in geographically rural locales of the southwestern U.S.
instead of only Community Colleges in California. She explained and analyzed
the comparative data to the senate.
6.3 Electronic Media Assessment: Ruth Moon presented “Library Collection
Assessment: E-Resources”. The first two pages are consistent with a previous
presentation that primarily focused on print resources. She ties in the Library
Mission to Accreditation Standards for evaluating institutions. Every cycle she
focuses on a different component of the program. This edition focused on Eresource database comparisons.
6.4 Current De-Registration Process: Lynn Thiesen supplied the “D-Reg FAQ”, a
publication that is one way that students are informed about de-registration. They
are also notified all through the registration process. Students receive an
immediate email response once they’ve registered that informs them that all fees
are due at time of registration. De-registration announcements are also included in
the “Hot Topics” on the CR web page. The number of problems that had occurred
at the start has declined with subsequent de-registrations and the process will
continue to improve in future.
6.5 Faculty Prioritization Meeting: Co-president Richards announced the meeting will
occur Saturday, February 9 from 9 a.m. to 12 p.m. The members include two
Program Review faculty, Barbara Jaffari and Hillary Reed; two faculty-at-large,
Pam Kessler and Mike Butler; Academic Senate Co-presidents, Bob Brown and
Mike Richards; five Deans, Rachel Anderson, Jeff Cummings, Pat Girzyc, Geisce
Ly, and Anita Janis, and Vice-Presidents Keith Snow-Flamer and Utpal Goswami.
6.6 Budget Planning Committee Update: Co-president Brown reported on the EMC
projections and recommendations presented to the BPC on current FTES
projections and subsequent recommendations for next year’s enrollment targets.
Co-president Brown referred to the BPC’s role in making recommendations to the
district regarding the budget and mentioned an anticipated summit to do that
work. He informed the Senate on what stage the BPC is at on receiving resource
requests from instructional program reviews and what role the BPC plays in
making recommendations toward those requests.
6.7 ASCR Update: Solomon DeCamp - As previously reported, ASCR has had
senators resign and ASCR is getting applicants to fill four spots. Their advisor is
no longer Roxanne Metz; Joe Hash will be their new advisor. Currently ASCR
has a Raffle for prizes, and tickets available in the PE office.
6.8 Vice President of Instruction Update: Utpal Goswami – OIC submitted updates to
the Chancellor’s office regarding our progress on transfer of degrees and
certificates. According to their system, there are four areas in which our current
degrees are aligned with TMCs; those are AJ, Business Administration, Early
Childhood and Athletics. With other degrees alignments next year, we will reach
the 100% goal that was set for us.
7.
Announcements and Open Forum
7.1 Portugal award submissions are due by Feb. 8; there are currently three.
7.2 Suggestions were given that the Newsletter currently produced by Paul
DeMark should be broadcast to the district community as part of our Mission.
8.
Adjournment: On motion by Dave Bazard, seconded by Sandra Rowan the meeting was
adjourned at 3:00 p.m.
Respectfully submitted by Debbie Williams, Academic Senate support.
Next Regular Meeting:
Friday, March 1, 2013, 1 p.m.
Faculty Development Committee Recommendations
Round 2 FDC Worksheet
February 22, 2013
Presen
ter ?
Applicant Name
Status &
Loc
Awarded Awarded 1011-12
11
0
0
Description & Location of Activity
$ Amount
Requested
Event Date
Spring
2013
2,000
1/20 - 1/25/13
N
Dan Calderwood
FT, EKA
N
Michelle Cartier
PT, EKA
Conference on College Composition and Communication 3/13-3/16/13
Y
Mina Cohen
PT, MC
N
Kady Dunleavy
FT, EKA
0
0
N
Michelle Haggerty
FT, EKA
0
1,523
Building Online Community with Social Media, online
Elsevier Faculty Development Conference, Las Vegas,
NV
National Institute on the Teaching of Psychology, St.
Pete Beach, FL
N
Paul Hidy
FT, EKA
Y
Garth Johnson
FT, EKA
571
1,166
N
Faith Mason
PT, EKA
0
0
N
Tami Matsumoto
FT, EKA
0
0
N
Eli Naffah
PT, DN
0
0
N
Wendy Riggs
PT, EKA
500
0
Y
Robyn Roberson
PT, EKA
0
0
Y
Justine Shaw
FT, EKA
0
1,514
N
Sally Urban
FT, EKA
0
$0
N
Connie Wolfsen
FT, EKA
1424
Mike Butler
FT, EKA
880
Cisco Certification Training, Redwood City, CA
California Automotive Teachers confernce,Cupertino, CA
Nation Building Symposium at Smithsonian, Washington,
D.C.
International Society for Psychology as the Discipline of
Interiority, Berlin, Germany
Mathematical Association of America (MAA)/American
Mathematical Society (AMS) Joint Mathematics
Meetings, San Diego, CA
American Political Science Association Teaching and
Learning Conference, Long Beach, CA
Human Anatomy and Physiology society Annual Meeting,
Las Vegas, NV
Conference on College Composition and
Communication, Las Vegas, NV
Society for American Archaeology Annual Meeting,
Honolulu, HI
Sept. 2012
1/2 - 1/5/13
1/3 - 1/6/13
4/25-4/27/13
11/8 - 11/9/12
7/23 - 7/25/12
Committee Notes
Amount of
Funding
2000
500 incomplete packet; can reapply
65
2,069
65
1884
1,692 received funding 10-11; can reapply
rec'd funding 10-11, incomplete
750 packet; can reapply
received funding 10-11 & 11-12; can
908 reapply
500 incomplete packet; can reapply
1/9-1/12/13
1,892
2/8-2/10/13
5/25-5/30/13
3/13-3/16/13
4/3 - 4/7/13
California Organization of Associate Degree Nursing
program Directors Spring conference, Sacramento, CA
2/20-2/22/13
Crucial Conversations Training
6/18-6/19/13
California Math Council Community College Conference,
Monterey, CA
1892
incomplete packet, late submission;
500 can reapply
incomplete packet, also received
500 funding 11/12; can reapply
1,130
1066
2647 received funding 10-11; can reapply
900 incomplete packet; can reapply
1637.23 received funding 11-12; can reapply
Enterprise car and gas card charges
not reconciled to fund allotment
Total Requested Round 2, 2012-13 Academic Year
Total Faculty Development Committee
Recommendation Round 1
Subtotal of recommended funding-to-date
Total Starting Funds
Remaining Funds for Allocation
4.1
221
7128
5247
12375
20485
8110
College of the Redwoods Summary of Course Changes Feb. 8, 2013 LEGEND PREFIX = Course prefix; # = Course Number; TITLE = Course title or title change; NEW = New course or large format/distanced education proposal first submission; REV = Revised course; REP = Replaces existing course; INA = Inactivated course; UNITS = Total Units and hrs of new or revised course; UC = UC transferable – indicate UC transfer status by placing an A for approved courses and a P for courses pending; CSU = CSU transferable – indicate CSU transfer status by placing an A for approved courses and a P for courses pending; CR GE = credits apply to CR General Education. A for approved, underlined indicates new CR GE and R for removed from GE status; COMMENTS = Review of outline changes, including prerequisites. Prefix # ENGL 18 DT 71 Title/Title Change American Literature: Civil War to World War II Architectural Drafting Fundamentals N R R I E E E N W V P A [ Units ] C U CR Lec/Lab S C GE Hrs U X A A A x A CT 135 Woodworking Hand Tools and Techniques x DT 25 Computer Aided Design and Drafting x DT 50 3D CAD Applications x x ECE ANTH DRAMA School Age Children in Child Care 100 Essentials in Anthropology 15 24 Introduction to Theatre Curriculum Changes: 02.08.13 [2.0] 18 /54 Comments/ Summary Changes Discipline Code/ Prerequisite Change Course update includes updated course learning outcomes. Course has retained its CRGE status. Course update includes new catalog description, revised course learning outcomes and assessments. Course update includes new course title, new catalog description, updated course learning outcomes and assessments. Grading standard changed to letter grade only. A A A X X Course inactivation. X X A A A Course inactivation. Course update includes new catalog description and updated course learning outcomes. Course has retained its CRGE status. Course updated with streamlined course learning outcomes. Course updated with streamlined course learning outcomes. Prefix # Title/Title Change N R R I E E E N W V P A C [ Units ] U CR Lec/Lab S GE C Hrs U Comments/ Summary Changes Discipline Code/ Prerequisite Change Course update. Course learning outcomes revised based on 2012 assessment. Course update. Course learning outcomes revised based on 2012 assessment. Course update. Course learning outcomes revised based on 2012 assessment. Course update. Course learning outcomes updated to conform with current best practices. New course. LIBR‐99A has been renamed and revised to update SLOs and to conform to current TLU allocations. DRAMA 30A Acting I X A A DRAMA 30B Acting II X A A DRAMA 38 Intro to Theater X A A READ 360 Basic Academic Literacy X READ 10 X A READ 10 X A New modality: online AG AG AG 27 46 52 Book of the Year Discussion Group Book of the Year Discussion Group Nursery Practices Agriculture Computers Agricultural Mechanics X X X X X X AG 23 Intro to Plant Science X A A A AG 35 Agriculture Sales and Communication X A A Course inactivation. Course inactivation. Course inactivation. Course update includes new course description and revised course learning outcomes. Course has retained its CRGE status. Course update includes new catalog description and revised course learning outcomes. BIOL 3 Fundamental Cell Biology Curriculum Changes: 02.08.13 X A A Course update includes new catalog description, streamlined course learning outcomes. Change to prerequisites to ENGL‐150 and CHEM‐1A or CHEM‐2 and MATH‐120. Course has retained its CRGE status. College of the Redwoods Summary of Curricular Changes Feb. 8, 2013 DEGREES & CERTIFICATES NEW = New Program (form 501); SUB = Revised program that has undergone substantive changes (form 510); NONSUB = Revised program that has undergone non‐substantial changes (form 511); INA = Inactivated program (form 511); COMMENTS = nature of proposal Program Title Cabinetmaking and Millwork Certificate of Achievement Curriculum Changes: 02.08.13 N O N S I N E U N S W
B A U B X Comments/ Summary Changes Discipline Code/ Prerequisite Change Certificate updated to add CT‐135 as a restricted elective option. 4.2 College of the Redwoods Summary of Course Changes Feb. 22, 2013 LEGEND PREFIX = Course prefix; # = Course Number; TITLE = Course title or title change; NEW = New course or large format/distanced education proposal first submission; REV = Revised course; REP = Replaces existing course; INA = Inactivated course; UNITS = Total Units and hrs of new or revised course; UC = UC transferable – indicate UC transfer status by placing an A for approved courses and a P for courses pending; CSU = CSU transferable – indicate CSU transfer status by placing an A for approved courses and a P for courses pending; CR GE = credits apply to CR General Education. A for approved, underlined indicates new CR GE and R for removed from GE status; COMMENTS = Review of outline changes, including prerequisites. Prefix # Title/Title Change N R R I E E E N W V P A [ Units ] C CR U Lec/Lab S C GE
Hrs U Comments/ Summary Changes Discipline Code/ Prerequisite Change MATH 50A Differential Calculus X A A A MATH 50C Multivariable Calculus X A A R ASTRO ASTRO 40 Independent Study 99A Current Issues in Astronomy Seminar: Current Issues in 99B Astronomy X X X X Course update includes revised learning outcomes and required assessments. CRGE status has been retained. Course update includes modified learning outcomes. Course has been removed from CRGE status. Inactivation. Inactivation. X X Inactivation. ASTRO GEOL 15 Intro to Earthquakes and Geologic Hazards X A A A Course update includes new course title and revised catalog description. Learning outcomes have been streamlined and appropriate assessment tasks to show evidence of achieving outcomes. ENGL‐150 has been added as recommended prep. CRGE status has been retained. GEOG 1 Intro to Physical Geography X A A A Course update includes revised learning outcomes. ENGL‐150 added as recommended prep. CRGE status has been retained. Curriculum Changes: 2.22.13 4.3
REDWOODS COMMUNITY COLLEGE DISTRICT
Faculty Qualifications Committee Recommendations
To the
Academic Senate
March 1, 2013
Equivalency to the Minimum Qualifications application reviewed:
Name
Discipline
Recommendation
1. John Johnston
Philosophy
Approve
5.2 REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
Organizational Structure
The President/Superintendent shall establish:


Organizational charts that delineate lines of responsibility
General duties of employees within the District
Reference: Education Code Section 72400
Adopted by Board of Trustees:
BP 3100
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3100
Organizational Structure
The District’s organizational structure shall be available on the District’s website. The
organizational structure will be reviewed and updated as needed.
References: Education code Section 72400;
Title 5 Section 53200
Adopted by Board of Trustees: 6.1
EMC
2012-­‐13 FTES Scenarios
As of January 21, 2013
FTES Target
4,565
FTES Summer 2012
FTES Fall 2012
Spring estimate
Projected Summer enrollment
Projected Total
FTES short of target (budgeted + growth)
FTES short of budgeted Revenue
164
2,009
1,990
213
4,376
(189)
(89)
Possible Loss in funding
$ (405,555)
6.1
2013-14
Low
Estimate
Resident FTES
Non-resident FTES
Non credit FTES
Total FTES
Fulltime Instructional Faculty
Total Calculated Sections
Total TLUs needed
Total Fulltime Faculty TLUs
Total Fulltime Faculty Reassigned
TLUs
Fulltime Faculty Instructional TLUs
Overload Instructional TLUs
Associate Faculty Instructional TLUs
Total Instructional TLUs
Fulltime Faculty Calculated Sections
Associate Faculty and Overload
Calculated Sections
2013-14
High
Estmate
2014-15
4,364.00
205.00
30.00
4,599.00
77.00
1,653.03
7,438.64
3,465.00
4,500.00
205.00
30.00
4,735.00
77.00
1,704.55
7,670.45
3,465.00
4,545.00
215.25
30.00
4,790.25
77.00
1,683.33
7,575.00
3,465.00
300.00
3,165.00
181.00
4,092.64
7,438.64
703.33
300.00
3,165.00
181.00
4,324.45
7,670.45
703.33
300.00
3,165.00
181.00
4,229.00
7,575.00
703.33
949.70
1,001.21
980.00
Assumptions/Notes/Calculations
2013-14 Resident FTES--High Estimate--is .8% above the 2012-13 budgeted FTES (4,465) and assumes a 1% growth in resident FTES in 2014-15
5% in non resident from 2013-14 to 2014-15
2.64 FTES per section in 2013-14 and 2.7 in 2014-15
Calculated Sections= 4.5 TLUs per section
No change in Reassigned or overload TLUs from 2013-14 to 2014-15
6.1
TLU History 2012-13
Location (includes Online)
Eureka
Del Norte
Mendo/SH
KT
Total
Annual
Spring
Annual
% used
# unused
Allocation Fall
5734.00
2668.00
2716.00
5384.00
94%
350.00
731.00
340.00
344.00
684.00
94%
47.00
534.00
271.00
265.00
536.00
100%
-2.00
212.00
122.00
119.00
241.00
114%
-29.00
7211.00
3401.00
3444.00
6845.00
95%
366.00
FTES FTES/TLU FTES/Section
3231.00
0.60
416.00
0.61
277.00
0.52
91.00
0.38
4015.00
0.59
2.64
Initial TLU Allocation 2013-14
Proj FTES
based on
Annual
2012-13
Fall
Spring
FTES/TLU Allocation
3699
6163.95
3205.25
2958.70
445
732.50
380.90
351.60
276
534.00
277.68
256.32
91
240.00
124.80
115.20
4499
7670.45
3988.63
3681.82
(excluding Summer 2013)
Eureka (includes Eureka Online)
Athletics
Basic Skillls
CTE 1 (FNR, ECE, ADCT, Soc 34, 38, 42)
CTE 2 (BTECH)
HERO (HOCC, AJ, FT)
English, Math Labs
SLSS (GS, GUID, Libr, DSPS)
GE/Transfer
A SPCH 1, 6, 7; Eng 1A, 1B, Phil 1, 12
B Science Math
C Arts, Languages, CINE, other Eng and Phil
D Hist 8, 9; Polsc 10; other SocScior Soc 34, 38, 42
E Psych 11, 33; Soc 3, 33
GE/Transfer Total
Eureka Total
Unallocated
Annual
Allocation Fall
323
568
213
1310
764
217
43
362
726
773
370
68
2299
5737
Spring
141
291
95
562
357
80
35
137
266
99
583
379
70
46
160
344
342
212
50
1108
2669
170
370
325
226
40
1131
2711
Annual
% used
# unused
278.00
86%
45.00
557.00
98%
11.00
194.00
91%
19.00
1145.00
87%
165.00
736.00
96%
28.00
150.00
69%
67.00
81.00
188%
-38.00
0.00
330.00
91%
32.00
714.00
98%
12.00
667.00
86%
106.00
438.00
118%
-68.00
90.00
132%
-22.00
2239
97%
60.00
5380
94%
357
FTES FTES/TLU
162
0.58
400
0.72
131
0.68
556
0.49
391
0.53
35
0.23
73
0.90
198
547
393
278
57
1473
3221
Assumptions:
·
Student access and completion;
·
Student demand;
·
Shift in Chancellor’s Office course priorities;
·
Enrollment Management Committee’s recommended class priorities;
·
Multicultural Diversity Committee considerations;
·
Assuming hire four teaching faculty
·
Assuming we’ll add avocational PE courses back in the schedule;
·
Assuming we offer English, Math and GE transfer classes in Arcata and McKinleyville high schools starting in the fall;
·
Schedule at least 52% of the allocation in fall 2013; and
·
Capitalize on our accreditation “good news” by stepping up our high school outreach and continuing the good work Paul is doing with our print marketing;
0.60
0.77
0.59
0.63
0.63
0.66
0.60
Proj FTES
based on
2012-13
Fall
Spring
FTES/TLU Allocation
188
323.00
193.80
129.20
473
658.80
395.28
263.52
135
200.00
120.00
80.00
556
1145.00
687.00
458.00
430
809.00
485.40
323.60
40
170.00
102.00
68.00
289
320.65
192.39
128.26
0
0.00
0.00
287
479.00
287.40
191.60
613
800.00
480.00
320.00
389
660.50
396.30
264.20
307
483.00
289.80
193.20
73
115.00
69.00
46.00
1669
2537.50
1522.50
1015.00
3690
6163.95
3698.37
2465.58
0.00
6.2
REDWOODS COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES MEETING
March 16, 2013
Agenda Item #
SUBJECT:
BUDGET PLANNING COMMITTEE INFORMATIONAL REPORT
RECOMMENDATION
For Information Only. The President/Superintendent presents a summary of the Budget Planning
Committee’s (BPC) recommendations for closing the budget gap.
BPC SUMMARY RECOMMENDATION
The BPC predicts that the College can only limit the impact on students, promote fiscal stability
and maintain accreditation standards if it successfully cuts payroll costs, increases revenue
through various options, such as a parcel tax, and the Chancellor’s Office and the State address
the structural fiscal problems in the State’s revenue model. While each option presented below
has its share of challenges, of these four, Options 1 and 2 were considered least objectionable,
however they both rely on significant salary concessions, which are not within the purview of the
BPC to plan on, since they involve negotiable items. Absent salary concessions and/or increases
in revenue, the most obvious solutions involve severe cuts in programs and services that could
ultimately impact our accreditation standing.
BACKGROUND
College of the Redwoods has experienced long-term reductions in funding through the State’s
revenue model as reviewed below:
Year
Revenue
Change
Percent Change
2007-08
26,326,340
2008-09
28,428,953
2,102,613
8.0%
2009-10
27,807,979
(620,974)
-2.2%
2010-11
28,386,607
578,628
2.1%
2011-12
26,661,120
(1,725,487)
-6.1%
2012-13
24,747,065
(1,914,055)
-7.2%
2013-14
24,963,319
216,254
0.9%
2008-09 to 2012-13
(3,681,888) -13%
Despite bearing over three million in general funds revenue loss, the College has not significantly
reduced services and has covered cost increases. As a result, a structural fiscal imbalance has
grown to a critical tipping point. The College has exhausted its fund balance reserves and must
balance the budget. For next year, this will likely require deep rollbacks in payroll from all
employee groups and elimination, consolidation, reduction of services in nearly every area of the
1
6.2
college and an increase in revenue. Furthermore, these decisions and actions must occur between
now and July 1, 2013, the start of the next fiscal year.
Since it is unsustainable to plan to continue to cut expenditures each year while enrolling the
same number of students or more, the longer term solution must address the structural fiscal
imbalance in the State’s revenue model and in addition will most likely require the passage of a
parcel tax to increase revenue on an ongoing basis. The College must seriously explore a parcel
tax to provide revenue to help stabilize operations over perhaps the next ten years. Furthermore,
the State must provide the Chancellor’s Office with the authority to adjust the State’s revenue
model to include an inflationary increase each year, at a minimum based on a neutral third party’s
inflationary estimate, such as the Higher Education Price Index (HEPI). In years where the State
funds an inflation factor, then the higher of the HEPI or the State’s inflation factor should be
included in the State’s revenue model. Additionally, the Chancellor’s Office must have the
authority to pro-rata adjust enrollment targets down to balance the State’s revenue model, instead
of reducing funding per student. The Chancellor’s
A fundamental key to fiscal stability Office must also be provided the authority to adjust
enrollment targets down further should the revenue
is that in no case should the
model become unbalanced during the year, unless the
model’s funding per student ever
State backfills its deficit. A fundamental key to fiscal
be reduced.
stability is that in no case should the model’s funding
per student ever be reduced.
The Budget Planning Committee (BPC) met on Wednesday, February 20, 2013, then met again at
a special budget workshop on Friday, February 22, 2013. The BPC reviewed and refined four
options for closing the $1.7 to $2.1 million budget gap. The BPC used a simple, but important
rubric in reviewing the budget savings options, as follows:
BPC Rubric: Maintain accreditation standards
by focusing on student success and fiscal
stability.
The four options presented below were reviewed by the BPC as possible scenarios, recognizing
that other solutions might exist, including some combination of the four scenarios and/or other
budget savings options. Following is a briefing on the BPC’s four options for closing the budget
gap:
OPTION 1: This option relies heavily on payroll concessions from all employees. The $1.4
million or 5.6% salary and benefit rollback might be negotiated in any number of ways.
However, to illustrate the magnitude of such concessions, all employee groups would need to, for
example:
 Rollback the 2012-13 Step, Column and COLA and the 2013-14 Step and Column.
 Reduce medical, dental and vision coverage to lower cost policies offered by our JPA
plus each employee would need to contribute a monthly payment towards that insurance
coverage.
Also, the College would need to implement the following:
2
6.2





Restore auxiliary support to the general fund back up to the $300,000/year level. Note
that Housing and Dining have serious deferred maintenance and cannot continue this
level of transfer for much longer.
Generate $80,000 to $100,000 in net lease revenue to support the general fund.
Reallocate about $600,000 of Measure Q bond funds to support, for example, a solar
project to cut utility costs by $30,000 to $40,000. There may be other State project funds
available to partially offset the measure Q allocation. The current measure Q allocations
would need to be rebalanced to include such a project.
Reduce the $700,000 in faculty release time by $300,000.
Layoff employees or eliminate vacant positions for a round 2 reorganization/RIF,
program discontinuance, close centers/sites of $300,000. BPC decided to lump together
these cost savings strategies as all involve the cutback of services to students in one way
or another. It should also be noted that if any of the above savings were not fully
realized, then the reorganization/RIF, program cuts, and campus closings would need to
grow to make up the shortfall. Depending on the timing, furloughs or other one-time
savings measures might be needed in the interim, until permanent reorganization,
program, and campus closing savings could be realized.
Furthermore, to balance the 2014-15 and 2015-16 budgets, this option relies heavily on the
College successfully passing a parcel tax to generate $600,000 to $800,000 per year. A
discussion at the BPC centered around the need to state the magnitude of state reductions
experienced by the College and to ask taxpayers in Humboldt County to support the main
campus, for taxpayers in our Mendocino service area to support the Mendocino center and for
taxpayers in Del Norte to support the Del Norte Center.
Finally, the BPC recommends the selling of the Garberville site. BPC members expressed
concern that while this site is not a significant drain on the general fund today, there will be
ongoing pressure to expand services at the site. BPC members felt that the site cannot generate
significant revenue in the next few years, if ever, and that the College is in no financial position
to cover start-up costs for a new site for several years. About $1.5 million has been invested in
the site to date, and funds from a sale could be used for campus facility upgrades and to address
deferred maintenance needs district wide.
OPTION 2: This option relies on a medium level of employee concessions. Most employee
concessions would require negotiations, so the actual concessions could be different. However,
for illustration of the magnitude of an $839,000 or 3.4% concession might include:


Rollback the 2013-14 Step and Column.
Reduce medical, dental and vision coverage to less expensive policies offered by our JPA
plus each employee would need to contribute a monthly payment towards that insurance
coverage.
Also, the College would need to implement the following:
 Restore auxiliary support to the general fund back up to the $300,000/year level. Note
that Housing and Dining have serious deferred maintenance and cannot continue this
level of transfer.
 Generate $80,000 to $100,000 in net lease revenue to support the general fund.
3
6.2






Reallocate about $600,000 of Measure Q bond funds to support, for example, a solar
project to cut utility costs by $30,000 to $40,000.
Reduce the $700,000 in faculty release time by $300,000.
Eliminate the $20,000 high school concurrent fee waiver.
Layoff employees or eliminate vacant positions for a round 2 reorganization/RIF,
program discontinuance, close centers/sites of $700,000.
Reduce starting salaries of new hires for $15,000 in savings.
Close Garberville site.
To balance the 2014-15 and 2015-16 budgets, this option also relies heavily on the College
successfully passing a parcel tax to generate $600,000 to $800,000 per year.
OPTION 3: This option is similar to option 1 in that it relies heavily on employee payroll
concessions in 2013-14. This option differs from option 1 in that it assumes no parcel tax is
passed. As a result, the following must occur in 2013-14, 2014-15 and 2015-16:






Essentially all of the savings items already identified in Option 1 for 2013-14, except the
use of Measure Q funds to save utility costs.
Payroll concessions of a magnitude similar to not providing any Steps, Columns in 201415 and 2015-16.
Increase the transfer from auxiliaries to $350,000 in 2014-15 and 2015-16. It was
planned to stop the auxiliary transfer for several years to pay for much needed repairs in
Housing and Dining. This would mean that the repairs would occur at a slower pace.
Layoff employees or eliminate vacant positions for a round 2 reorganization/RIF,
program discontinuance, close centers/sites of $350,000 in 2013-14.
Layoff employees or eliminate vacant positions for a round 3 reorganization/RIF,
program discontinuance, close centers/sites of $175,000 in 2015-16.
Close Garberville site.
OPTION 4: This option assumes smaller payroll concessions than options 1, 2, or 3. The
payroll concessions included in this scenario might equate to reducing the medical, dental and
vision plans to less expensive options, but no other payroll concessions. As a result, the College
would need to implement a reorganization/RIF, program discontinuance, close centers/sites of
$1.3 million, which could impact our accreditation standing.
SUMMARY OF BPC OPTIONS:

BPC members believe that Option 1 best met the rubric, while option 2 was next best.

Members thought that option 3 was either not viable or at best only minimally viable as it
does not provide a reasonable solution for 2014-15 and 2015-16.

BPC member believe that option 4 is not a viable option as RIFs and program cuts of $1.3
million over and above the round 1 reorganization would likely lead to serious
deficiencies and ultimately a loss of accreditation.
DISCUSSION OF BUDGET SAVINGS IDEAS AND SUGGESTIONS:
BPC members expressed concern that the list of suggestions has grown and that some of the
suggestions deserve to be pursued while other suggestions probably are not very viable. More
details for each idea are included on a separate worksheet, so the ideas are summarized below.
4
6.2
The list below is presented in no particular order. BPC believes the following are viable:
5
6.2
Revenue Generators:
 Student Technology Fee (requires BOT support)
 Parcel Tax (requires voter approval)
 CO Deficit Factor Policy Change (requires legislation, CO support)
 CO Deficit Factor Hold Harmless (requires legislation, CO support)
 CO HEPI inflation Factor Policy Change (requires legislation, CO support)
 High demand or high cost program fee (requires legislation, CO support)
 Close and lease remote campuses and unused buildings
 Increase class size limits*
 Sell surplus goods on ebay
 Qualified administrators teach a course*
 Use bond funds to install solar or wind generator
 Offer an employee focused non-credit development course
 Lease space for highway billboards, allow advertising on campus property
 Non-credit enrollments*
 Sell or Lease Property
 Develop a Foundation alumni program
Control/Reduce Expenditures:
 Purchasing card
 Require direct deposit for all payroll
 Use Google for campus email
 Make the campus smoke free (Some BPC members noted that this might result in more
smoking across campus since smoking tents would be removed)
 Move student course evaluations to an online form
 Reduce starting salaries for new hires*
 Close most campus services on Fridays
 Merge with another college (This would be a long term idea needing ACCJC, CO and
Legislative approval)
 Various payroll concessions*
 Layoffs, Reorganization, RIF*
 Furlough*
 Eliminate temporary staff
 Suspend Overtime
 Eliminate High School Concurrent Enrollment Fee Waiver
 Campus Shut Down
 Reorganize Deans, division chairs, area coordinators, etc*
 Hold Open Vacant Positions Planned to be Filled
 Program Discontinuance*
 Reorganize confidential staff
 Suspend Board of Trustees Stipends
 Centralize AOA staff
 Eliminate printing of all catalogs and schedules
 Reduce Software Costs
 Use More Web-Based Services
 One-time draw from Employee Benefit Trust
6
6.2
*Potential savings that may require negotiations
After a review and discussion, the BPC believes the following are not viable options and should
not be pursued (in no particular order):









Mandatory meal plan for all students (Probably not allowed by Ed Code)
Eliminate general fund support to other funds & categoricals
Reduce General Fund Support to DSPS to Minimum Required
Contract Out Graphics, IT, Custodial, Groundskeeping, Warehouse, Payroll, Security, or
other department
Associated Students Fund Clerical Support (ASCR already provides other support to CR)
Reduce Travel & Supplies Costs (Budgets already cut)
Reduce Faculty Overload Assignments
Reduce Campus Public Safety to less than 24/7 coverage
Use ASCR Student Cards or Higher One Card for Student ID (Small, rural college cannot
get business sponsors)
BUDGET IMPLICATIONS
N/A.
7
BALANCED TO CHANC OFC P-1 REPORT
PRELIMINARY DRAFT
FOR DISCUSSION ONLY
Redwoods Community College District
The budget shows a net deficit and a projected fund equity reserve of less than 5.00%. The District must increase revenues and reduce expenditures
on a temporary and permanent basis to close the budget gap, to remain fiscally solvent, and to meet Accreditation standard IIID, The level of financial
resources provides a reasonable expectation of both short-term and long-term fiscal solvency.
Unrestricted General Fund Bgt Forecast 2011-12
Ending Bgt
Estimates
Student FTES
Resident (funded)
BOT 6-2012
2012-13
Budget
2013-14
High Est
2014-15
Estimate
2015-16
Estimate
P-1
4,535
4,364
Percent Change
Non-Resident
Subtotal for Credit
Non-Credit
Grand Total FTES
2013-14
Low Est
4,364
-3.8%
198
4,733
7
4,740
0.0%
198
4,562
7
4,569
4,500
3.1%
4,545
1.0%
4,590
1.0%
198
4,562
7
4,569
218
4,718
30
4,748
220
4,765
33
4,798
222
4,813
36
4,849
4,638
4,638
4,712
4,787
2012-13 CO FTES Cap is 4,811
Funding Per FTES
Credit (net of deficit factor in 2011-12)
4,434
4,565
Percent Change
3.0%
Non-Credit CDCP (71% of Credit)
Non-Credit (60%)
1.6%
1.6%
1.6%
1.6%
3,232
2,745
3,232
2,745
3,284
2,789
3,284
2,789
3,284
2,789
158,705
158,705
158,705
158,705
158,705
158,705
4,705,522
11,508,159
4,705,522
10,389,142
4,780,810
11,085,414
4,780,810
11,639,750
4,780,810
12,209,206
15,094,664
15,866,224
16,420,561
16,990,016
587,089
449,357
17,250,127
4,705,522
6,745,912
(200,000)
(456,483)
10,794,951
4,083,459
577,304
270,184
15,725,898
577,304
270,184
15,942,152
577,304
270,184
16,713,712
583,077
272,886
17,276,524
588,908
275,615
17,854,539
1,191,818
8,629,234
793,206
443,915
11,058,173
28,467,005
1,233,360
8,635,295
798,707
475,000
11,142,362
27,026,965
1,233,360
8,635,295
798,707
475,000
11,142,362
27,243,219
1,233,360
8,635,295
878,578
475,000
11,222,233
28,094,650
1,233,360
8,635,295
887,363
479,750
11,235,768
28,670,997
1,233,360
8,635,295
896,237
484,548
11,249,440
29,262,684
CDCP: Career Development and College Prep
Revenue
Federal Sources
State Sources
Basic Allocation
FTES Funding (deficit factor in 2011-12)
FTES funding (deficit factor)
FTES funding (missed FTES target)
SB 361 State Support
SB 361 Prop 30 EPA
CA State Lottery
Other Revenue
Subtotal State Sources
Local Sources
SB 361 Enrollment Fees
SB 361 Property Taxes
Non-Resident Tuition
Other Revenue
Subtotal Local Sources
Grand Total Revenue
Percent Change
MEMO: Total SB 361 (AKA Apportionment)
3/1/2013 12:02 PM
16,213,681
26,034,733
-5.1%
24,747,065
1
0.8%
24,963,319
4.0%
25,734,879
2.1%
26,289,216
2.1%
26,858,671
6.2 Copy of 2013-14 CR Bgt Forecast3 @ P-1.xlsx Budget Summary
BALANCED TO CHANC OFC P-1 REPORT
PRELIMINARY DRAFT
FOR DISCUSSION ONLY
Redwoods Community College District
The budget shows a net deficit and a projected fund equity reserve of less than 5.00%. The District must increase revenues and reduce expenditures
on a temporary and permanent basis to close the budget gap, to remain fiscally solvent, and to meet Accreditation standard IIID, The level of financial
resources provides a reasonable expectation of both short-term and long-term fiscal solvency.
Unrestricted General Fund Bgt Forecast 2011-12
Ending Bgt
Estimates
Expenditures
Academic Salaries
Other Staff Salaries
Employee Benefits
Subtotal Payroll Base
Steps, COLAs, Other Cost Increases
Academic Salaries - Step
Academic Salaries - 1.5% COLA
Academic Salaries - FTES Growth
Other Staff Salaries
Employee Benefits
Additional permanent reorg svgs
Add back one-time furlough svgs
Subtotal Payroll Increases
Subtotal Payroll
12,438,269
6,113,957
6,496,624
25,048,850
25,048,850
2012-13
Budget
2013-14
Low Est
2013-14
High Est
2014-15
Estimate
2015-16
Estimate
11,707,447
5,822,821
6,367,882
23,898,150
11,707,447
5,822,821
6,367,882
23,898,150
11,707,447
5,822,821
6,367,882
23,898,150
12,336,515
5,954,821
6,632,882
24,924,218
12,723,874
6,086,821
6,897,882
25,708,577
273,000
273,000
273,000
273,000
132,000
265,000
(1,139,552)
1,044,278
574,726
24,472,876
356,068
132,000
265,000
(1,139,552)
1,044,278
930,794
24,828,944
114,359
132,000
265,000
(1,139,552)
1,044,278
689,086
25,613,304
118,490
132,000
265,000
(1,139,552)
1,044,278
693,216
26,401,793
2.4%
3.9%
3.2%
3.1%
23,898,150
Percent Change
All Services and Supplies
Base
Increase - Inflation
Special Trustee, Recovery, Negotiations
Subtotal All Services and Supplies
Total Expenditures
-4.6%
3,763,995
4,198,914
3,763,995
28,812,845
4,198,914
28,097,064
Percent Change
Other Financing Sources(Uses)
Transfers In
Transfers Out
Increase Transfer to Empl benefit Trust
Student Fin Aid (HS concurrent enrollment)
Other Sources(Uses)
Total Sources(Uses)
Additional anticipated bgt savings
Grand Total Expenditures & Other
3/1/2013 12:02 PM
4,382,892
87,658
4,470,550
89,411
4,470,550
29,299,494
4,559,961
30,173,265
4,559,961
91,199
(100,000)
4,551,160
30,952,954
-2.5%
2.7%
4.3%
3.0%
2.6%
(443,507)
306,959
(624,000)
(103,024)
(546,531)
(20,000)
156,959
(624,000)
(25,000)
(20,000)
(512,041)
156,959
(624,000)
(25,000)
(20,000)
(512,041)
6,959
(624,000)
(50,000)
(20,000)
(687,041)
6,959
(624,000)
(75,000)
(20,000)
(712,041)
29,367,809
29,811,535
30,860,306
31,664,995
29,359,376
(337,041)
(914,053)
27,520,052
Percent Change
Net Revenue(Loss)
4,198,914
83,978
100,000
4,382,892
28,855,768
(892,371)
-6.3%
6.7%
8.3%
3.5%
2.6%
(493,087)
(2,124,591)
(1,716,885)
(2,189,309)
(2,402,311)
2
6.2 Copy of 2013-14 CR Bgt Forecast3 @ P-1.xlsx Budget Summary
BALANCED TO CHANC OFC P-1 REPORT
PRELIMINARY DRAFT
FOR DISCUSSION ONLY
Redwoods Community College District
The budget shows a net deficit and a projected fund equity reserve of less than 5.00%. The District must increase revenues and reduce expenditures
on a temporary and permanent basis to close the budget gap, to remain fiscally solvent, and to meet Accreditation standard IIID, The level of financial
resources provides a reasonable expectation of both short-term and long-term fiscal solvency.
Unrestricted General Fund Bgt Forecast 2011-12
Ending Bgt
Estimates
2012-13
Budget
2013-14
Low Est
2013-14
High Est
2014-15
Estimate
2015-16
Estimate
Fund Equity Reserves
Beginning Fund Equity
Net Revenue(Loss)
Ending Fund Balance
Fund Balance Percent
2,389,219
(892,371)
1,496,848
5.10%
1,362,897
(493,087)
869,810
3.13%
869,810
(2,124,591)
(1,254,781)
-4.25%
869,810
(1,716,885)
(847,075)
-2.83%
869,810
(2,189,309)
(1,319,499)
-4.27%
869,810
(2,402,311)
(1,532,501)
-4.84%
28,879
(506,193)
(2,723,171)
(2,337,652)
(2,862,514)
(3,115,751)
Fund Balance Shortfall to 5.0%
3/1/2013 12:02 PM
3
6.2 Copy of 2013-14 CR Bgt Forecast3 @ P-1.xlsx Budget Summary
6.3 Distance Education Ad‐Hoc Committee Members: Mark Winter; Chair, Mark Renner, Toby Green, Sydney Larson, Clyde Johnson, Mike Butler, Mike Dennis, Marla Gleave, and Wendy Riggs. GOALS 1.
Facilitate a method (e.g., curriculum stoplight) to monitor online course compliance with curriculum approval 2.
Create a draft of "regular effective contact" to be considered by the Curriculum Committee for approval of online class proposals 3.
Consider a revision of the online course proposal form for Curriculum Committee use 4.
Provide support to improve the DE website 5.
Revise the DE Quality Standards (this document is central to the ACCJC Substantive Change request and is not fully implemented) 6.
Follow‐up on Sakai survey 7.
Address issues of student authentication and fraud prevention 8.
Liaison with administration, support staff, and faculty regarding distance education issues 9.
Consider standards for faculty readiness for online instruction 10.
Consider guidelines for online faculty evaluation 11.
Other faculty‐related issues as directed by the Academic Senate 6.4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Faculty
Prioritization
Request/Rubric 2012-13
Counseling English‐Dev Counseling Speech Spanish LVN Counseling Biology English‐Gen Speech/English Hist/Pol. Sci. Math I RN Math II HPE Chem/PHYSC MST Math III EKA EKA EKA EKA EKA EKA DN EKA EKA DN DN EKA EKA EKA EKA DN CRMC EKA Campus 7.1
Process for
Faculty and Associate Faculty of the Year
Eureka Campus
Spring 2013 Process

The faculty in each academic division may nominate one full-time faculty
member and one associate faculty member from their division for the Faculty
and Associate Faculty of the Year awards.

Working with the faculty members in their division, the senator from that
division, or if there is more than one, the longest serving current senator will
complete documentation in support of their nominees (see attached “Support
for Nomination” form) and will submit the nominees’ names and supporting
documentation to the Academic Senate by Tuesday, April 2. If the division
chooses to nominate the senator, the division must select another faculty
member to gather and submit the supporting documentation.

The Academic Senate will announce Faculty and Associate Faculty of the
Year nominees and will call for additional support for nominees from
students, staff, and faculty members from outside of the nominee’s division.
(Nominees are highly discouraged from soliciting support from students
currently enrolled in their classes.) Additional support for nominees must be
submitted to the Academic Senate office, in writing, by Thursday, April 18.

Academic Senate members will vote (via signed ballots) for Faculty and
Associate Faculty of the Year by Friday, May 3.

Awardees will be announced by the Academic Senate Co-president(s) during
the Eureka Campus commencement ceremony.
Academic Senate Approved Process March 4, 2005
Reviewed by Senate Executive Committee March 24, 2010
7.1
Support for Nomination
Faculty and Associate Faculty of the Year
Name of Nominee: ________________________________________________________
Division: ________________________________________________________________
Signature of Academic Senator ______________________________________________
(or faculty member submitting the documentation)
Date: ___________________________________________________________________
Please tell us about the candidate’s qualifications in the following areas:
1. Exceptional performance in their service area (teaching, counseling, librarianship,
etc.)
2. Contribution to College of the Redwoods through participation on committees,
special projects, student-related activities, or development activities.
3. Representation of College of the Redwoods in community services, participation
and/or presentations at professional meetings, or active membership in
professional organizations.
Academic Senate Approved Process March 4, 2005
Reviewed by Senate Executive Committee March 24, 2010