1. Call Meeting to Order: Present Kathy Smith,
Pat Girczyc, Tom Henry, Jeff Cummings, Tami
Matsumoto, Shannon Sullivan, Angelina Hill,
Keith Snow-Flamer, Julia Peterson, Dan
Calderwood, MaryGrace McGovern, Cheryl
Tucker, Paul DeMark, Crislyn Parker-notes
2. Discussion Items
2.1 Chancellor’s Office Scorecard/CR
Scorecard:
Relevant to the IEC is that CR is similar to
most schools. Of note: CR basic skills
students seem to be less likely to progress
in the first three semesters, and numbers
are going down for the underprepared
group. Math 120 is not considered
remedial and the Chancellor’s scorecard
combines math and English students; but
the findings are consistent across
community colleges. Based on findings,
the 2013-14 annual plan should include
looking more closely at ethnic groups to
increase success. Both the SP & EMP
include ethnic issues.
What is positive on this scorecard is we
compare CR to CR.
Also of note, the CR institutional
scorecard tracks students from more
recent cohorts; whereas, the chancellor’s
scorecard tracks earlier years.
To best represent what is reflected in the
Chancellor’s scorecard, view Angelina’s
video explanation and the Chancellor’s
Office video on what the data represents.
We should compare data from the
Chancellor’s scorecard to CR today to
decide on action items to better serve
students.
Student Equity Planning is required by
ACCJC and it is the charge of the IEC to
be sure we incorporate actions items from
the SEP and hiring plans into the annual
plan.
Summary: the scorecard informs our
decisions for the annual plan.
2.2 Task Force Update by the Committee
Reducing Committee (CRC):
Expanded cabinet has had extensive
discussion and sees different roles for IEC
and other committees.
CRC discussed and decided against
combining assessment and program
review committees.
EMC discussed and will move on merging
EMC, Basic Skills and FYE.
CRC discussion that DE become part of
EMC, with a focus on coursework and
long range plans to address FYE, Basic
Skills, and DE.
College Council should remain as is.
Suggestion that SEP be folded into IEC;
and AOC become a subcommittee of IEC.
Planning committees should all be folded
under BPC with representative
membership.
Flex and professional development
committees have already combined. The
faculty development committee should
remain as an academic senate committee.
Emergency planning should remain a
separate committee with more support.
All committees need to better define their
purpose. Special Trustee Henry
recommended an ongoing AOC be part of
expanded cabinet, which has leaders from
constituent groups.
Discussion: CR must change the culture
of collaboration; for example, the
education master plan process included
constituent feedback, but did not
incorporate all feedback and provided no
feedback on who made final decisions and
why some suggestions were not included.
Special Trustee Henry noted the
accreditation liaison officer will be
increasingly more important and the
college must collectively decide how to
define and fund that position. The ALO
will be a sort of internal auditor; the
conduit that understands, communicates,
and tracks progress relative to committee
work. The year prior to a critical report(s)
being due, the accreditation group should
meet more often to make sure selfassessment is owned by all. ACCJC saw
discontinuity within the college and
questioned the integrity of CR. If your
institution is adhering to processes and
policies, it makes the ACCJC evaluation
easier.
Institutional Effectiveness should define a
format for committee membership and be
the model.
2.3 Accreditation Work Plan
2.4 IEC Report:
Angelina is getting progress feedback from
committees and annual-plan responsible
parties.
The IEC will look at overall success of
various committees. The time-line to
gather all data is May and June, according
to the planning manual.
IEC should reflect on where the IEC and
Program Review are, under
Recommendation 1, 2008.
2.5 Integrated Planning Timeline:
Suggestions
Changes “x’s” to √’s
Revise the title to “integrated planning and
budget timeline.” Include more detail:
how/where/ when does committee
prioritization move from planning into
budget.
Discuss/revise dates for annual plan
completion. EMC would like to use the
annual plans for three year planning and
Angelina would like the IEC report to
inform the annual plan, create two reports,
one state of the institution and one
planning. The annual plan is for an
academic year.
Complete the IEC report in May and the
Annual Institutional plan in June, next
year. Timeline will be revised and
improved as we go.
Determine a preliminary budget after the
May state budget revision.
Assessment reporting, discuss/determine
best time.
2.6 Revise Planning Budget & Program Review
Manual
This second edition of the planning
manual came from IEC and needs
revision. Committee agreed to review
annually for institutional changes and
updates.
2.7 Planning Summit Debrief (discussed out of
order; prior to IEC report)- handout:
Decision to give data to IEC to synthesize
and send a summary to committee chairs.
Cindy Hooper gave a report to the
Academic Senate.
Major items of note:
1. Not enough understanding of how
(SLO, PLO data) assessment fits into
planning committees.
2. Difference between planning and
outcomes; are we planning for immediate,
long term or both? CR has a culture of
crisis management which sometimes
means making difficult decisions.
3. Not a good grasp of where assessment
goes in the planning process. How do we
tie assessments into the decision-making
process.
4. Are we doing what we said we would
do; how do we hold people accountable
for documents and processes not up to
date.
5. Who are the constituents; how is
communication made through
constituency representation.
6. It was generally felt information flows
much better through the committees.
MaryGrace, Pat and Angelina will discuss
how the summit information will feed into
the IEC report.
7. Assessment dialog is more targeted
with the assessment committee assisting in
choosing the target.
2.8 Scope/Charge/Membership of IEC
Agreed to define the scope and
membership over the summer
IEC has an obligation to review all plans
and report on status. Angelina will wait
until assessment is closed before recording
assessment information in the IEC report
and scorecard.
3. Standing Agenda Item:
3.1 Status Check of Planning Process: Annual
plan and integrated planning.
4. Other/Future Agenda Items:
Update on annual IEC report
Update of committee reducing committee
recommendations
Scope changes IEC membership
Update integrated planning timeline
Updating budget planning/budgeting
manual process/renaming?
Standardizing committee charges and
membership
2013-14 IEC Meeting Dates/Times will be on
Wednesdays, from 3p to 5pm. Specific
Wednesdays to be determined (BPC will meet, at
3pm, tentatively on the 2nd and 3rd Wednesday
each month)
Meeting Adjourned
Next meeting, Wednesday, May 29, 3pm – 5pm
College of the Redwoods
Expanded Cabinet
June 19, 2013
1:00-3:00 p.m.
Board Room
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, May 1, 2013, 3pm – 5:00, LRC 107
Notes
Agenda
1. Budget Update
2. Special Trustee Fiscal Alert
3. Accreditation Follow-Up Report
4. Planning/Program Review Timeline
5. Student Success Scorecard Initiatives
6. Review of Committees