Scheduling Guidelines (Dec 2015 Draft)
1. TLUs must be allocated to allow student access and we schedule approximately 50 % of
the associate faculty allocation in the fall and 50% in spring.
2. We continue to prioritize transfer, vocational and basic skills course scheduling that
aligns with student degrees and certificates.
3. We use the course cancellation framework to strategically cancel low enrolled classes
without sacrificing student access.
4. We reallocate TLUs from low efficient courses/areas to areas that can generate FTES.
5. We set a goal of less than 10 percent cancellation rate for credit courses programming for
the College. It is important that the deans/directors and course scheduler review trend
data by section basis during the planning process. Examining the historical trends will
ensure that the same sections are not scheduled and cancelled for multiple semesters in a
row.
6. We try to maintain an overall 80% fill rate.
a. For courses with one section, courses with a fill rate of less than 70 percent should
perhaps be offered less frequently – not every semester.
b. For the courses with multiple sections, the appropriate administrator should
examine all courses with less than 70 percent fill rate to determine if there are too
many sections being offered.
7. The Scheduling Coordinator should track and account for overload in the associate
faculty budget.
8. The Schedule Coordinator, assisted by the deans/directors, has responsibility for and
authority in identifying and addressing class-scheduling priorities and problems. In the
instance of a course being scheduled in a classroom that cannot be accessed by a student
with a disability, the Schedule Coordinator works with DSPS and the deans/directors to
relocate the course in an accessible classroom.
9. All changes to the schedule must be approved by the appropriate Instructional
Dean/Director, and/or Vice President.
10. Notifying students of class cancellation:
a. Eureka admissions office is responsible for notifying students of a cancelled class
at the Eureka area, Southern Humboldt, and Online.
b. Del Norte administrative staff is responsible for notifying students at the Del
Norte Center.
c. KT staff will contact student registered at the KT site.
d. Scheduling Coordinator, working with the Associate Faculty coordinator, notifies
associate faculty if their class is cancelled.