College Council Minutes
February 2nd, 2015
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday February 2, 2015
MEMBERS
PRESENT
Kathy Smith, Keith Snow-Flamer, Lee Lindsey, Ahn Fielding, Pru Ratliff,
Debbie Topping, Steve Sandeen, Melissa Ruiz (phone), Tom Zagoria,
Dustin Scheive
MEMBERS ABSENT
Dan Calderwood, Peter Blakemore, Phillip Mancus
CALL TO ORDER
President/Superintendent Kathy Smith called the meeting to order at 3:03
p.m.
MINUTES DATED
11/3/2014
A motion was made by Pru Ratliff and seconded by Keith Snow-Flamer
to approve the minutes dated 12/1/2014
ACTION A vote was taken and Council voted unanimously to approve the minutes
as presented.
NEW BUSINESS
BP/AP 3410
NONDISCRIMINATION
An accreditation reference was added to the bottom of the BP.
The language removed from AP 3410 Nondiscrimination was inserted
into APs 3420, 3430, and 3435.
The title changed from Unlawful Discrimination to Nondiscrimination.
A motion was made by Steve Sandeen and seconded by Dustin Scheive
to send BP and AP 3410 Nondiscrimination out for a 30 day constituent
review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3410 Nondiscrimination out for a 30 day constituent review.
AP 3420 EQUAL
EMPLOYMENT
OPPORTUNITY
Changes were made to remove “and approve” from the procedure due to
the fact that the Chancellor’s office no longer needs to provide approval.
AP 3420 was updated to include language that was removed from AP
3410 Nondiscrimination.
Council member asked why only Classified jobs are sent out. It was
clarified that this procedure includes what is legally required but that
Minutes-College Council
Page 2 of 8
February 2nd, 2015
processes can vary on a case by case basis.
Council member stated that the language “notice to” (just before the
section on applicant pools) needs to be removed or expanded upon.
Council member suggested that the language regarding screening
committees be structured as bullet points or numbers.
A motion was made by Ahn Fielding and seconded by Steve Sandeen to
send AP 3420 Equal Employment Opportunity out for a 30 day
constituent review with the intent that the “notice too” reference be
researched.
A vote was taken and Council voted unanimously to send AP 3420 Equal
ACTION Employment Opportunity out for a 30 day constituent review contingent
upon the aforementioned change.
AP 3430 PROHIBITION
OF HARASSMENT
AP 3430 was updated to include language that was removed from 3410
Nondiscrimination.
A motion was made by Debbie Topping and seconded by Steve Sandeen
to send AP 3430 Prohibition of Harassment out for a 30 day constituent
review.
ACTON A vote was taken and Council voted unanimously to send AP 3430
Prohibition of Harassment out for a 30 day constituent review.
BP/AP3560
ALCOHOLIC
BEVERAGES ON
CAMPUS
The BP is being brought forward for review – there are no changes.
The AP was changed to include language that states that servers of
alcohol are not to drink at an event even if they are over the age of 21.
Council member stated that “Security” needs to be changed to “College
of the Redwoods Public Safety”.
A motion was made by Ahn Fielding and seconded by Pru Ratliff to send
BP and AP 3560 Alcoholic Beverages on Campus out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
3560 Alcoholic Beverages on Campus out for a 30 day constituent
review.
BP 3601 COLLEGE OF
THE REDWOODS
FOUNDATION
The BP was changed to reflect the new Foundation Bylaws and Purpose.
A motion was made by Steve Sandeen and seconded by Pru Ratliff to
Minutes-College Council
Page 3 of 8
February 2nd, 2015
send BP 3601 College of the Redwoods Foundation out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 3601
College of the Redwoods Foundation out for a 30 day constituent review.
BP/AP 6750 PARKING
Council member stated that “Security” needs to be changed to “Public
Safety”.
Council member suggested removing the new language regarding
skateboards.
Discussion ensued regarding parking permit returns and refunds.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff
to send BP and AP 6750 Parking out for a 30 day constituent review
contingent upon the aforementioned change.
ACTION A vote was taken and Council voted unanimously to send BP and AP
6750 Parking out for a 30 day constituent review contingent upon the
aforementioned change.
BP 7150 EVALUATION
This is a new BP that complies with accreditation standards.
A motion was made by Pru Ratliff and was seconded by Tom Zagoria to
send BP 7150 Evaluation out for a 30 day constituent review.
ACTION A vote was taken and Council voted unanimously to send BP 7150
Evaluation out for a 30 day constituent review.
AP 7160
PROFESSIONAL
DEVELOPMENT
AP 7160 was updated to add a reference to the ACCJC Accreditation
Standard as well as language from procedures regarding leaves and
release time. The procedures the new language came from are being
recommended for sunset.
A motion was made by Keith Snow-Flamer and was seconded by Steve
Sandeen to send AP 7160 Professional Development out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send AP 7160
Professional Development out for a 30 day constituent review.
Minutes-College Council
Page 4 of 8
February 2nd, 2015
BP 7235
PROBATIONARY
PERIOD: CLASSIFIED
EMPLOYEES
BP 7235 Probationary Period: Classified Employees was updated to
meet Ed Code and the Collective Bargaining Agreement.
A motion was made by Pru Ratliff and seconded by Keith Snow-Flamer
to send BP 7235 Probationary Period: Classified Employees out for a 30
day constituent review.
ACTION A vote was taken and Council voted 9-1 [Sandeen voted Nay] to send BP
7235 Probationary Period: Classified Employees out for a 30 day
constituent review.
BP/AP 7240
CONFIDENTIAL
EMPLOYEES
The policy defines what a confidential employee is according to
Government Code.
A motion was made by Steve Sandeen and seconded by Debbie Topping
to send BP and AP 7240 Confidential Employees out for a 30 day
constituent review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
7240 Confidential Employees out for a 30 day constituent review.
BP/AP 7262
MANAGEMENT
PERFORMANCE
EVALUATION
Council member stated that the language needs to be changed on bullet
number 4 from “faculty member” to “Manager”.
A motion was made by Pru Ratliff and seconded by Steve Sandeen to
send BP and AP 7262 Management Performance Evaluation out for a 30
day constituent review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
7262 Management Performance Evaluation out for a 30 day constituent
review.
BP/AP 7340 LEAVES
Updated to reflect family medical leave laws.
Language was added from AP 7340, AP 7341, AP 7343, and AP 7346.
This policy does not refer to employees who are covered by a contract.
A motion was made by Steve Sandeen and seconded by Dustin Scheive
to send BP and AP 7340 Leaves out for a 30 day constituent review.
ACTION A vote was taken and Council voted unanimously to send BP and AP
7340 Leaves out for a 30 day constituent review.
Minutes-College Council
Page 5 of 8
February 2nd, 2015
SUNSET
RECOMMENDATIONS
Outlined in the Collective Bargaining Agreement
BP 7162 PROMOTION
Has been incorporated into AP 7160 Professional Development.
AP 7163
PROFESSIONAL
STAFF
DEVELOPMENT
LEVELS
Has been incorporated into BP 7240 Confidential Employees.
BP 7241
CONFIDENTIAL
STAFF
PROBATIONARY
PERIOD
Has been incorporated into AP 7160 Professional Development.
BP 7243 RELEASE
TIME FOR
CONFIDENTIAL
STAFF
BP 7511
CONSENSUAL
RELATIONSHIPS
Covered in AP 3430 Prohibition of Harassment and AP 3455
Discrimination and Harassment Investigations.
A motion was made by Pru Ratliff and seconded by Steve Sandeen to
send the aforementioned policies and procedures out for a 30 day
constituent review.
A vote was taken and Council voted unanimously to send the
ACTION aforementioned policies and procedures out for a 30 day constituent
review.
INTERIM
ADMINISTRATIVE
PROCEDURES
These administrative procedures were adopted on an interim basis last
week and are now going through the formal policy and procedure
process for adoption.
AP 3507 FIRE SAFETY
Council member stated that there is an inconsistency regarding training
for students and employees. Council member suggested changing the
language to state that “basic training” will be provided.
Council member stated that “Security” needs to be changed to “Public
Safety”.
Council member stated that “Student Life” needs to be changed to
“Residential Life”.
Minutes-College Council
Page 6 of 8
February 2nd, 2015
AP 3520 LOCAL LAW
ENFORCEMENT
No feedback
AP 3540 SEXUAL AND
OTHER ASSAULTS
ON CAMPUS
Council member stated that “Security” needs to be changed to “Public
Safety”.
Council member stated that the Sheriff’s Office Phone number needs to
be corrected.
AP 5502 STUDENT
SEXUAL
MISCONDUCT
INCLUDING SEXUAL
VIOLENCE
No feedback
A motion was made by Debbie Topping and seconded by Lee Lindsey to
send the aforementioned procedures out for a 30 day constituent review
with the intention that the aforementioned questions will be answered
during the constituent review period.
ACTION A vote was taken and Council voted unanimously to send the
aforementioned procedures out for a 30 day constituent review with the
intent that the aforementioned questions will be answered during the
constituent review period.
OLD BUSINESS
COLLEGE COUNCIL
COMMITTEE
DESCRIPTION
Council member stated that the KT rep should be voting instead of nonvoting.
Council member stated that “Manager’s Council” needs to be changed to
“Management Council”.
President Smith stated that more revisions will be made and the
description will be brought back in March.
ACCJC
RESPONSIBILITY
MATRIX
Council reviewed the ACCJC responsibilities that are related to College
Council.
BP/AP 2325
TELECONFERENCING
There was no constituent feedback on BP and AP 2325
Teleconferencing.
A motion was made by Steve Sandeen and seconded by Ahn Fielding to
send BP and AP 2325 Teleconferencing to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP
2325 Teleconferencing to the Board for a first read.
Minutes-College Council
Page 7 of 8
February 2nd, 2015
BP/AP 4020
PROGRAM,
CURRICULUM, AND
COURSE
DEVELOPMENT
BP and AP 4020 Program, Curriculum, and Course Development will be
brought back in March.
BP/AP 4050
ARTICULATION
There was no feedback on BP and AP 4050 Articulation.
A motion was made by Steve Sandeen and seconded by Keith SnowFlamer to send BP and AP 4050 Articulation to the Board for a first read.
ACTION
A vote was taken and Council voted unanimously to send BP and AP
4050 Articulation to the Board for a first read.
AP 4235 CREDIT BY
EXAM
Council member suggested removing “Tech Prep” in this AP because
that language is no longer used.
A motion was made by Steve Sandeen and seconded by Ahn Fielding to
send AP 4235 Credit By Exam to the Board for a first read contingent
upon the aforementioned change.
ACTION
A vote was taken and Council voted unanimously to send AP 4235 Credit
By Exam to the Board for a first read contingent upon the aforementioned
change.
BP/AP 5040 STUDENT
RECORDS,
DIRECTORY
INFORMATION, AND
PRIVACY
There was no constituent feedback on BP and AP 5040 Student
Records, Directory Information, and Privacy.
ACTION
A vote was taken and Council voted unanimously to send BP and AP
5040 Student Records, Directory Information, and Privacy to the Board
for a first read.
AP 5130 FINANCIAL
AID
There was no constituent feedback on AP 5130 Financial Aid.
A motion was made by Debbie Topping and seconded by Keith SnowFlamer to send BP and AP 5040 Student Records, Directory Information,
and Privacy to the Board for a first read.
A motion was made by Pru Ratliff and seconded by Lee Lindsey to send
AP 5130 Financial Aid to the Board for a first read.
ACTION
A vote was taken and Council voted unanimously to send AP 5130
Financial Aid to the Board for a first read.
Minutes-College Council
Page 8 of 8
February 2nd, 2015
BP/AP 5300 STUDENT
EQUITY
There was no feedback on BP and AP 5300 Student Equity.
A motion was made by Steve Sandeen and seconded by Debbie Topping
to send BP and AP 5300 Student Equity to the Board for a first read.
ACTION
A vote was taken and Council voted unanimously to send BP and AP
5300 Student Equity to the Board for a first read.
BP 5530 STUDENT
COMPLAINTS
There was no constituent feedback on BP 5530 Student Complaints.
A motion was made Tom Zagoria and seconded by Lee Lindsey to send
BP 5530 Student Complaints to the Board for a first read.
ACTION
A vote was taken and Council voted unanimously to send BP 5530
Student Complaints to the Board for a first read.
ADJOURN
President/Superintendent Kathy Smith adjourned the meeting at 4:36