REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, August 1 2011
MEMBERS
PRESENT
Mark Winter, Mike Richards, John Johnston, Alles Rebel (phone), Ron
McQueen, Marcia Williams (phone), Mark Renner (phone), Utpal Goswami,
Lee Lindsey, Keith Snow-Flamer, Roxanne Metz, Ahn Fielding
MEMBERS
ABSENT
Alise Hubner, Jose Ramirez, KT Rep
CALL TO ORDER
Utpal Goswami called the meeting to order at 3:00 p.m.
MINUTES
The minutes of 07/11/2011 were approved as presented.
Utpal Goswami reported that the College’s five substantive change requests
had been declined by the ACCJC due to the commission’s concern regarding
availability of district resources to support each site. Utpal reported that he
was scheduled to visit the ACCJC on August 8th and would learn more about
the next steps in the substantive change process.
Utpal announced the names of the ACCJC comprehensive accreditation selfstudy visiting team members. Utpal noted no visiting team members
represented the Career and Technical Education area.
UNFINISHED
BUSINESS
PARTICIPATORY
GOVERNANCE
DOCUMENT
The Council reviewed the draft participatory governance document and
discussed strategies for the institutionalization of the principles contained
therein.
The Council contemplated the idea of a document made up of two parts, the
first outlining the principles of participatory governance and the second
detailing implementation guidelines. The Council suggested numerous
qualitative and quantitative revisions to the current draft.
Utpal suggested introducing the participatory governance principles and
guidelines at convocation and noted that the discussion would relate to the
development of the new strategic plan.
The Council opted to forward the draft participatory governance document to
Cheryl Tucker who volunteered to incorporate the language into a board policy
and administrative procedure. The Council will review the BP and AP at their
September 12 meeting.
AP 2511 COLLEGE
COUNCIL
The Council reviewed a suggested revision to the College Council scope as
outlined in AP 2511 ‘College Council.’ Utpal noted that the revised language
incorporated the process for resolution of competing drafts.
Minutes-College Council
Page 2 of 3
August 1, 2011
Utpal noted that he suggested striking language from the existing College
Council scope that limited the Council’s function to confirming that “…a policy
or procedure has gone through the shared governance process…”
Utpal noted that he added language that required College Council to develop
efficient internal processes.
The Council discussed how the President could, at the same time, serve as the
chair of College Council and receive recommendations from College Council.
Utpal noted that the Board delegated to the President the responsibility of
implementing administrative procedure, therefore the President should be
involved in policy and procedure development.
The Council discussed the effectiveness of members of a geographical area
(as opposed to those sharing employment responsibilities) comprising a
constituency group. Some members of Council noted that an individual from a
disparate site would have two avenues to receive information and submit
feedback, one through their geographical representative and one through their
employee classification representative.
Regarding the College Council membership list included in the revised AP
2511, a suggestion was made to change the title assigned to the
Administrators, Managers, Directors group to Managers’ Council.
The Council discussed the role of College Council in drafting or revising policy
and procedure from Chapter 1 ‘The District’ and Chapter 2 ‘Board of Trustees.’
ACTION A motion was made, seconded and passed unanimously to distribute for a 45
day constituent review period the revised AP 2511 ‘College Council.’
BP/AP 5010
ADMISSIONS AND
CONCURRENT
ENROLLMENT
Cheryl Tucker reported that after reviewing Ed Code, Title 5, League
templates, and best practices, she and Kathy Goodlive had authored the draft
BP and AP 5010.
A motion was made, seconded and passed unanimously to distribute for a 45
day constituent review period BP and AP 5010 ‘Admissions and Concurrent
ACTION Enrollment.’
AP 5011
ADMISSION
SPECIAL PART
TIME HIGHSCHOOL
STUDENT
A motion was made, seconded and passed unanimously to distribute for a 45
day constituent review period AP 5011 ‘Admission and Concurrent Enrollment
of Special Part-Time High School Students.’
BP/AP 5030 FEES
Cheryl Tucker noted that the draft BP and AP 5030 ‘Fees’ had been reviewed
by legal counsel and the CR business office.
ACTION A motion was made, seconded and passed unanimously to distribute for a 45
day constituent review period BP and AP 5030 ‘Fees.’
Minutes-College Council
Page 3 of 3
August 1, 2011
AP 5400
‘ASSOCIATED
STUDENTS’
Alles Rebel, ASCR representative, noted that he and Kintay Johnson, ASCR
advisor, and other ASCR officials, had met and revised draft AP 5400
‘Associated Students.’
ACTION A motion was made, seconded and passed unanimously to distribute for a 30
day constituent review period AP 5400 ‘Associated Students.’
AP 4231 ‘GRADE
CHANGES’
Utpal reviewed comments offered by individual Board Members at the 07/12/11
BOT meeting regarding AP 4231 ‘Grade Changes.’ Concerns included:
1. The two week time frame (following the start of the subsequent
semester) in which a student may file a grade challenge is too short
2. The procedure lacks any process that would allow a student to
challenge the make-up of the Course Grade Challenge Committee
3. The description of how the course grade challenge committee will
determine an outcome is unclear (Step 3, paragraph 3).
Utpal suggested the Council discuss the Board Members’ concerns regarding
AP 4231 as agenda item 1 at the September 12, 2011 Council meeting.
NEW BUSINESS
BP/AP 3430
PROHIBITION OF
HARRSSMENT
A motion was made, seconded and passed unanimously to distribute for a 90
day constituent review period BP and AP 3430 ‘Prohibition of Harassment.’
Ahn noted that BP/AP 3420 ‘Equal Employment Opportunity’ and AP 3435
‘Discrimination and Harassment Investigations’ would be distributed to Council
members for information as soon as possible, and that the drafts would be
formally presented to the Council for a first read at the 09/12/11 Council
meeting.
BP/AP 3600
AUXILIARY
ORGANIZATIONS
Discussion postponed till 09/12/11 Council meeting.
BP/AP 7310
NEPOTISM
Discussion postponed till 09/12/11 Council meeting.
ADJOURN
DE
Utpal Goswami adjourned the meeting at 4:40 p.m.