REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, November 21, 2011
MEMBERS
PRESENT
Mark Winter, Mike Richards, John Johnston, Kasey Merten (ASCR), Isaac
Cameron (ASCR), Mark Renner (webinar), Marcia Williams(phone), Utpal
Goswami, Keith Snow-Flamer, Roxanne Metz, Ahn Fielding
MEMBERS ABSENT
Jose Ramirez, Ron McQueen, Lee Lindsey, KT Rep
CALL TO ORDER
Utpal Goswami called the meeting to order at 3:00 p.m.
MINUTES
The minutes of 11/07/2011 were approved with the following revision:
Under ‘Members Present’: Kasey Mertoen
UNFINISHED
BUSINESS
AP 4103 WORK
EXPERIENCE
Utpal Goswami noted that the constituent review period regarding AP 4103
concluded on 11/21/2011.
A motion was made, seconded and passed unanimously to approve AP 4103
with the following revision:
Under bullet 7: “The maintenance of records that include the type and units
of work experience in which student is enrolled, where employed, job held,
basis for determining student qualifications, statement of student hours
worked, evaluation of performance, and that a work permit was issued if
necessary.”
AP 4024
INSTRUCTIONAL
EXIGENCY PLAN
DUE TO ADVERSE
BUDGET
A motion was made, seconded and passed unanimously to table indefinitely AP
4024.
BP/AP 2714
DISTRIBUTION OF
TICKETS OR
PASSES
Utpal noted that BP and AP 2714 were being created according to the Board
Related Policy Committee’s 11 step policy revision/creation process, and that
the constituent review period for BP and AP 2714 ended 11/21/2011.
Academic Senate representatives noted that although BP203 calls for the
discontinuance of a program to be mutually agreed upon, the Senate has not
concluded how an agreement may be reached in an exigent context.
A motion was made, seconded and passed unanimously to approve BP and AP
2714.
BP/AP 5205
STUDENT
ACCIDENT
INSURANCE
Utpal noted that the constituent review period for BP and AP 5205 ended on
11/21/2011.
Support staff presented feedback regarding AP 5205 submitted by Lee Lindsey,
VP of Admin Services: Under sentence one add – “The Board will maintain the
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November 21, 2011
most cost-effective insurance coverage, with the lowest total cost of ownership,
for injury resulting from accidents sustained in the course of participation in
College programs and activities.”
A motion was made, seconded and passed unanimously to approve BP and as
revised AP 5205.
BP/AP 5040
STUDENT
RECORDS,
DIRECTORY
INFORMATION,
AND PROVACY
Utpal noted that the constituent review period for BP and AP 5040 ended on
11/21/2011.
A motion was made, seconded and passed unanimously to approve BP 5040
with the following revisions:
1. Paragraph three, add: “To the extent allowed by law, any currently
enrolled or former student of the District has a right of access to any and
all student records relating to him or her maintained by the District.
2. Paragraph six, sentence two, add and delete: “Information under
“Directory Information” will be released only if students clearly mark “yes”
on the admissions application. If the answer “yes” is marked, then
information listed under “Directory Information” may be released. If “no”
was marked, the information will not be released.”
A motion was made, seconded and passed unanimously to approve AP 5040
with the following revisions:
1. Bullet three, sentence two, add and delete: “Information under “Directory
Information” will be released only if students clearly mark “yes” on the
admissions application. If the answer “yes” is marked, then information
listed under “Directory Information” may be released. If “no” was marked,
the information will not be released.”
2. Page three, “Charge for Transcripts” section, sentence two add and
delete: “Additional copies shall be made available to the student, or to an
addressee designated by him/her, after payment of the established fee at
the rate of $5.00 per copy and, if requested via the college web interface,
are processed within two working days after receiving payment.”
AP 5031
INSTRUCTIONAL
MATERIALS FEES
Constituent review period extended to December 5, 2011 Council meeting.
NEW BUSINESS
AP 5500 STUDENT
CONDUCT CODE
AND DISCIPLINARY
PROCEDURES
Cheryl Tucker reported that draft AP 5500 was created with constituent
involvement and had been reviewed by legal counsel, and that the
process described in the draft AP had been tested practically and refined.
Utpal noted that we should avoid drafting policies in such a way that we
will violate those policies immediately upon their adoption. For example,
language in AP5500 prohibiting possession of weapons should make a
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November 21, 2011
distinction between kitchen knives or pocket knives and deadly weapons.
A motion was made, seconded and passed unanimously to distribute AP
5055 for a 60 day constituent review period.
SPRING 2012
COLLEGE COUNCIL
MEETING
SCHEDULE
The Council reviewed the proposed Spring ’12 College Council meeting
schedule and concluded that adjustments could be suggested at the Dec. 5
College Council meeting.
Date
Monday, Jan 23
Monday, Feb 6
Monday, Feb 27
Monday, March 19
Monday, April 9
Monday, April 23
Monday, May 7
Time
3:00 – 4:30
3:00 – 4:30
3:00 – 4:30
3:00 – 4:30
3:00 – 4:30
3:00 – 4:30
3:00 – 4:30
Location
Boardroom
Boardroom
Boardroom
Boardroom
Boardroom
Boardroom
Boardroom
Due to the large number of draft policies and procedures for which the
constituent review period ends on 12/05/2011, the Council concluded that the
Dec. 5th meeting would be scheduled from 3:00 pm to 5:00 pm.
Ahn suggested that in order to have time to reconcile CCLC and Chancellor’s
Office suggested language regarding BP/AP 3430 and AP 3435, the constituent
review period for 3430 and 3435 should be extended till Jan. 23, 2012.
Support staff reported that since PPRS and CRFO had yet to revise BP and AP
7310, they would not likely be ready for review at the Dec 5 th Council meeting.
ADJOURN
DE
Utpal Goswami adjourned the meeting at 4:10 p.m.