REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, April 9, 2012
MEMBERS
PRESENT
Mark Winter, Mike Richards, John Johnston, Kasey Merton, Mark Renner,
Marcia Williams, Keith Snow-Flamer, Utpal Goswami, Lee Lindsey, Melissa
Ruiz
MEMBERS ABSENT
Isaac Cameron (ASCR), CSEA second rep, Jose Ramirez, Ahn Fielding,
Roxanne Metz
CALL TO ORDER
Utpal Goswami called the meeting to order at 3:05p.m.
MINUTES
The minutes dated February 27, 2012 were approved as presented.
The minutes dated March 19, 2012 were approved as presented.
The minutes of the March 29, 2012 special meeting were approved as
presented.
UNFINISHED
BUSINESS
BP/AP 5300
STUDENT EQUITY
Utpal Goswami noted that BP and AP 5300 were at College Council for
their first review.
The Council discussed the intended meaning of the term “addresses” in the
third sentence of AP 5300.
Student representatives agreed that the term was ambiguous and also
asked for clarification on how the needs of students outlined in AP 5300
were met.
Member of council asked how this Student Equity plan fits with the
Integrated Planning Process.
ACTION A motion was made, seconded, and passed unanimously to send BP and
AP 5300 to the Student Equity Plan Committee for revision and clarification
regarding:
1. Clarification of term “addresses” in sentence three
2. Revision of titles
3. Clarification regarding how meeting the outlined needs would look in
practice
4. how the plan fits in with the Integrated Planning Process
AP 5075
CREDIT COURSE
ADDS AND DROPS
Utpal Goswami noted that the constituent review period for AP 5075 ended
on 04/09/2012.
Member of council expressed confusion about lines 1 and 3. AP 5075
states that students may add classes through the registration period, and
that after the registration period concludes, classes may only be added by
obtaining permission from the class instructor. Does not discuss that a
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April 9, 2012
student may have registration privileges withheld.
The Council discussed and concluded that that either a signed paper drop
card or an electronic drop card would be sufficient to drop a student before
the end of the tenth week of classes.
Members of Council suggested that professors must be clear in their syllabi
regarding how many classes justify ‘excessive absence.’
A Council member suggested that all syllabi should state that the instructor
reserves the right to make changes to the document.
ACTION A motion was made, seconded, and passed unanimously to approve AP
5057 ‘Credit Course Adds and Drops.’
NEW BUSINESS
RE-NUMBERING OF
REMAINING THREE
DIGIT POLICY AND
PROCEDURE IN
SECTIONS 100 AND
200
Support staff explained the process of switching from the existing three digit
policy and procedure organizational system to the four digit organizational
system. Support staff noted that sometimes an existing three digit policy or
procedure matched nicely with a suggested policy or procedure in the
League templates, and sometimes the League had no suggested policy or
procedure for topics covered by exiting CR three digit policy and procedure.
Support staff noted that when the League had no template for content
covered by an existing CR policy or procedure, then support staff assigned
a four digit number that fit within the League’s classification format.
The Council reviewed the renumbering recommendation table for sections
100 and 200 of the existing three digit CR policy and procedure. Support
staff reiterated that the content of all of the referenced policy and procedure
would not change, and that the revision included numbering classification
only.
ACTION Member raised question about whether or not this would be the appropriate
time to review the content of policies and procedures and make changes.
Utpal noted that that the purpose of this process is to efficiently change
from the three digit system to the four digit system, and that after all the
policies and procedures were renumbered, the most important would be
prioritized for revision.
Council decided that the changes should be sent to the Board as and F.Y.I.
A motion was made, seconded, and passed unanimously to approve the
numerical classifications of the policy and procedure noted in the table.
REVIEW OF
ACCREDITATION
Utpal Goswami noted that as College Council we should have an
understanding of what the standards are and if the governance standard
Minutes-College Council
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April 9, 2012
STANDARY IV
(INFORMATION
ONLY)
isn’t reviewed regularly it has a tendency to slip.
The Council discussed how constituent groups need to be better informed
about how the decision making process works, and that websites need to
remain current.
A suggestion was made that committees should be provided training and
should use a consistent format to publish information onto the C.R. website,
and that over the next few months anything that seems unclear should be
clarified.
An additional suggestion was made that each committee should revisit their
own roles and responsibilities, clarify where each committee fits into the
planning process and put that clarification into practice.
CONVERSATION
ABOUT TWO YEAR
RULE
Tom Henry had a conversation with Barbara Beno about the two year rule.
Utpal summarized that just because we are off sanctions for six months
does not mean that the two year rule has stopped if the defined problems
are still present. If a new problem is brought up the two year rule starts
from that point but if a problem reoccurs the two year rule counts from the
original visit.
Concerns were expressed about whether or not this was an official legal
evaluation of the rule – members of the council stated desire to have formal
evaluation.
Utpal noted that a possibility of extension for good cause existed if the state
intervenes for accountability purposes, but that in CR’s case an intervention
should not be counted on.
ADJOURN
Utpal Goswami adjourned the meeting at 4:35p.m.