AP 4021 Task Force Report: Fire Technology Program (FT) Fall 2013 Task Force Members Rusty Goodlive Ruth Moon Ron Waters Task Force Co Chairs Bob Brown, Academic Senate Co-President, Faculty Athletics Jeff Cummings, Executive Dean Academic Affairs A recommended course of action The committee voted unanimously to revitalize the Fire Technology program with qualifications. Qualifications of the recommendation The committee recognized the high cost associated with fully implementing this program that would need to include degree and certificate options as well as the Firefighter I Academy. Furthermore the committee agreed that a revitalization of this program would need the focus and time of a full time faculty member with program coordination as part of their assignment. Classified support hours would also need to be dedicated to the program. The factors used to make the recommendation a. a summary of the data Initially the program showed strong numbers in enrollments with 143 enrollments in 4 sections in 09/10. Enrollments have declined to 92 in 5 sections in 12/13. Retention rates are very high for the district and success rates are at or above average. This data is for Fire Science Technology courses (AS degree) only and not for any Fire Academy I course load since the academy has never materialized as part of the planned program. b.an analysis of the data The declining enrollment trend can be attributed to many factors not related to a decline in student or labor market demand. The committee concluded that this decline is in direct correlation with the lack of a full time faculty member to coordinate and build the program. Data sets are very small and should not be relied on heavily for this program. The strong and consistent demand for Fire Technology programs at other Northern California Community Colleges is a better indicator of program potential. A detailed assessment of the recommendations’ impact on the college’s overall educational program and budget, impact on students, faculty, and staff involved The cost to operate a fully functioning Fire Technology program is very high but can generate significant returns as well. The initial impact on the district’s budget would be the hiring of a full time faculty member and a substantial cadre of associate instructors. In addition, it was estimated that an annual budget for supplies and equipment along with maintenance of approximately $50,000 or more would be necessary. The assignment of classified support would need to come from the reallocation of hours of current staff. Details specific to the recommendation a. A plan of action to enhance the performance and effectiveness of an existing program. Prioritize and hire a full time faculty member to build and organize the program. Because this program is heavily immersed in industry partnerships, those relationships and agreements would have to be established and maintained. The Fire Fighter I academy is normally a 21-25 unit program which can demand 700-800 contact hrs. per student. That single course alone has the potential to generate up to $280,000 per semester. That is above and beyond the AS degree and certificate enrollments that would also be offered. A budget for equipment and maintenance would need to be established. Local fire departments and districts have indicated strong interest in collaborating with CR and in supporting the program with shared resources. b. Training/professional development for faculty and/or curriculum changes/updates. Program curriculum is current for the AS degree courses and many of those could be further developed to be offered on-line. The Fire Fighter 1 course curriculum is well established at the State Fire Marshal’s office but would have to be adopted at CR. Training and professional development would be annual and on-going to ensure our faculty, staff, and training meet industry standards. c. Reallocation of resources. District resources have not been identified to support this program. However, a substantial amount of equipment and supplies needed for the program have already been purchased in recent years. The estimate is $150,000 of Perkins grant funding has been expended to support the start-up of this program. A timeframe for resolution. The committee would recommend a full time faculty member be hired for the 2014/15 academic year. Addendum – all distributed and discussed documentation and meeting notes AP 4021 Addendum Fire Tech College of the Redwoods Fire Tech Revitalization Task Force Meeting Wednesday, October 17, 2013 Agenda 1. Introduction A. Overview/Review of the AP 4021 Process B. Expectations/objectives of the Task Force Committees 2. Review of Appendix B-Quantitative Data 3. Review of Appendix C-Qualitative Data 4. Scheduling Second and Third Meetings (1st and 3rd weeks of November) College of the Redwoods Fire Tech Revitalization Task Force Meeting Thursday, October 17, 2013 Summary Notes Present: Jeff Cummings, Bob Brown, Rusty Goodlive, Ron Waters, Ruth Moon, Crislyn Parker‐support 1. Introduction This is an interim AP; evaluation of the process will inform the permanent policy/process A. Overview/Review of the AP 4021 Process: Step 1, the Program Analysis Request Form, (Appendix A), was completed and signed off by the President, based on the recommendation of the program review committee. Step 2, formation of the task force(s) has also been completed. Co‐chairs will rely on the written meeting summary notes for consistency. Step 3 and 4 will be completed over the next two meetings. Upon completion of discussion and data consideration, a voting rubric will be submitted, either by email or anonymously. Crislyn will tally and report to the committee. B. Expectations/objectives of the Task Force Committees Ultimately, to provide a recommendation to the president based on discussion of the quantitative and qualitative evidence. Goal of each task force group is to maintain consistency and objectivity during the process and remain objective. The second and third meetings will be working through the data and deciding whether the program should, based on evidence, be revitalized, suspended or discontinued. This will be done by anonymous ballot. The Co‐chairs will prepare the report, including evidentiary observations and (possible) program revitalization needs, and submit to the president by December 1. 2. Review of Appendix B‐Quantitative Data: IR will prepare the quantitative data. It will be sent to committee members prior to the next meeting. 3. Review of Appendix C‐Qualitative Data: Qualitative data can be more subjective, and it is agreed that any brought forward needs to include some type of evidentiary data. Submit to Crislyn who will put in a pdf and send to the group. Targets of Opportunity and regional data may be used, as well. 4. Scheduling Second and Third Meetings (1st and 3rd weeks of November) The 1st and 3rd weeks of November: Wed 11/4 (11am ‐ 1pm) and 11/18 (11am ‐ 12p) Contact Jeff or Bob with questions. Data will be sent as soon as received by Crislyn. Carefully read steps 3 and 4. PROGRAM ANALYSIS REQUEST FORM Program Name: Fire Technology This Program Analysis Request must be supported by the program review or other appropriate data and shall be submitted to the President/Superintendent and the President/Superintendent will determine if a Task Force should be convened to evaluate the program for revitalization, suspension or discontinuance. Please check the indicators that triggered the initiation of the program revitalization, suspension or discontinuance process. Please attach the program’s most recent Program Review to this proposal request. MULTIPLE INDICATORS (please check multiple indicators below) X X X Multiple Indicators (please check the indicators below) Enrollment has declined at least three of the last five years. FTES/FTEF is consistently below the district average, or has declined at least three of the last five years. Success rates are consistently below the district average, or have declined at least three of the last five years. Retention rates are consistently below the district average, or have declined at least three of the last five years. Program completions are consistently below the division’s district average, or have declined at least three of the last five years. Insufficient availability of courses for students to complete the program within its stated duration Nonaligned with state, the Chancellor’s Office priorities or College mission Nonaligned with federal and state law Lack of available program personnel (faculty/staff) Inadequate equipment and/or facilities Changes in the local and/or regional job market Changes in community/student needs or interests Change in transfer requirements Diminished outside funding resources Program creates financial hardship for the institution Budget concerns and lack of sufficient funding Outdated curriculum (greater than 10% of courses out of date) Course and/or program outcomes not on track for complete assessment during 2-year cycle. Other: PRC noted that the program is struggling, has no fulltime faculty and needs to move through the 4021 process. Program Review Committee and Keith Snow-Flamer Name of Requestor Approved President/Superintendent April 29, 2013 Date Denied Date Office of Institutional Research Oct 25, 2013 Fire Technology Program Analysis Form – Quantitative Date Program Revitalization, Suspension and/or Discontinuance Indicator # Indicator Title 1 Student Enrollment 2 Class Sections Offered 3 4 5 6 20082009 Fill Rates FTES FTES/FTEF Term-to-Term Persistence 7 Course Retention 8 Course Success 9 Degree & Certificate Completions 10 Instructional Cost/FTES 11 Labor Market Demand 6/15 Targets of Opport unity 1 12 Number of Program/area transfers ^ FTEF not available this year District Average Rates (2012-2013 ) 20092010 143 4 20102011 132 8 20112012 66 3 20122013 92 5 100% 6.7 ^ 65% 9.2 46.0 49% 7.0 23.4 48% 8.2 20.6 100% 93% 0 109% 82% 0 86% 61% 0 86% 70% 1 87% 69% ^ $929 $1,465 $1,668 $2,127 66% 26.8 Not available 15 indicates a program highest in labor market demand. Priority Sectors Emergent Sectors Most Job Openings Fastest Growth Total 1 1 2 1 6 Not available Indicator # 1 Indicator Title Student Enrollment Definition Census enrollment in all courses identified as belonging in the program. This is the same set of courses included in the 2012-2013 program review dataset. 2 Class Sections Offered The number of class sections that were active at census. Does not include cancelled sections. Cross-listed sections are counted separately. 3 Fill Rates The total census enrollment in all sections divided by the total capacity of those sections. 4 FTES Full-time equivalent students enrolled in all courses identified as belonging to the program. One FTES is equivalent to 525 student contact hours. 5 FTES/FTEF 6 Term-to-Term Persistence 7 Course Retention The amount of full-time equivalent students yielded by every full-time equivalent faculty. One FTEF is equivalent to 45 TLUs. This element is not available at this time because it requires reliable identification of students in the program prior to graduation. Student's declared program is found to be unreliable by many programs. The percentage of students enrolled on Census Day who remained enrolled in that course through the last day and received any grade other than a “W”. 8 Course Success 9 Degree & Certificate Completions Instructional Cost/FTES 10 11 The ratio of the instructional cost of program course offerings to the number of full-time equivalent students yielded. Cost is based on the average cost per TLU of full- and part-time faculty. Labor Market Demand Targets of Opportunity Priority Sectors Emergent Sectors 12 The percentage of students enrolled in a course on Census Day who complete the course with a successful grade (A, B, C, P, CR). The number of students awarded degrees and certificates recognized by the Chancellor's Office. The six targets of opportunity were evaluated to determine if the program (3) was closely related, (2) was indirectly related, or (1) was not related to a target of opportunity. The target area yielding the highest number was used. http://www.northcoastprosperity.com/localeconomy/targets Sectors identified in the "Doing What Matters for Jobs and the Economy" in the Northern Coastal Region that are a priority focus. The program (3) was closely related, (2) was indirectly related, or (1) was not related to a priority sector. ahttp://doingwhatmatters.cccco.edu/ResourceMap/NorthernCoastal.aspx Sectors identified in the "Doing What Matters for Jobs and the Economy" in the Northern Coastal Region that are emergent. The program (3) was closely related, (2) was indirectly related, or (1) was not related to an emergent sector. ahttp://doingwhatmatters.cccco.edu/ResourceMap/NorthernCoastal.aspx Most Job Openings Uses the top 50 fastest growing occupations in the North Coast Region between 2008-2018. This information comes from the State of California's LMI for the North Coast Region: http://www.calmis.ca.gov/htmlfile/county/humbo.htm The program (3) was directly related to a job that fell into the top 1-25, (2) was directly related to a job that fell into the bottom 2550, (1) was not related to a job that fell on the list of top 50. Fastest Job Growth Uses the top 50 occupations with the most job openings in the North Coast Region between 2008-2018. This information comes from the State of California's LMI for the North Coast Region: http://www.calmis.ca.gov/htmlfile/county/humbo.htm The program (3) was directly related to a job that fell into the top 1-25, (2) was directly related to a job that fell into the bottom 25-50, (1) was not related to a job that fell on the list of top 50. Number of Program/area transfers This element is not available at this time because it requires reliable identification of students in the program who are not necessarily degree/cert recipients. Student's declared program is found to be unreliable by many programs. College of the Redwoods Fire Program Revitalization Task Force Monday, November 4, 2013, 11am ‐ 1pm General Agenda Objective: The purpose of this meeting is to objectively review all information 1. Program Analysis Form: Why this program is in the AP 4021 process (attached) 2. Review quantitative and qualitative data in areas specified 3. Review prior year’s program year reviews (Please go to http://inside.redwoods.edu/programreview/archives.asp to review prior years’ program reviews.) 4. Complete Strengths and Challenges Table College of the Redwoods Fire Program Revitalization Task Force Monday, November 4, 2013, 11am - 1pm Notes: Present: Jeff Cummings, Bob Brown, Rusty Goodlive, Ruth Moon, Ron Waters Objective: The purpose of this meeting is to objectively review all information Point of clarification: Each task force committee will decide when to vote and how to conclude the process 1. Program Analysis Form: Why this program is in the AP 4021 process (attached) Discussion: Considerations: Any programs without full time faculty are at a significant disadvantage Inadequate facilities for a program with stringent external requirements are at a significant disadvantage 2. Review quantitative and qualitative data in areas specified Discussions began with quantitative data, followed by qualitative information. Suggestions were discussed that might allow for a sustainable program at CR, including as evidence the success of the past HROP programs, coordination and faculty requirements, and approximate budget costs. Discussion on the viability and of a program that requires students to complete rigorous training at a substantial cost to them, for generally low salary expectations, unless a move is made to officer training. Discussion that there is one industry organization that does hire from students who have participated in Academy. Discussion on how to make the program more viable, by combining various aspects of the current program and adding a special niche or aspects of other programs. 3. Review prior year’s program year reviews (Please go to http://inside.redwoods.edu/programreview/archives.asp to review prior years’ program reviews.) The committee did some review of previous program reviews. 4. Complete Strengths and Challenges Table A strengths and challenges table was filled in during discussions, as was information into the qualitative data template, in order to better inform the co-chairs in completion of the report. (see attached) Program: Fire Technology 1 Firefighter 1 certificate is the minimum requirement for hiring; The AS is better for moving up the latter (Officer). Cal Fire hires the most of full-time people, and from seasonal fire fighters who have completed Firefighter 1 and EMT training. Average starting salary $40,000 (when hiring). Range of duties vary in fire districts; e.g. in some areas the fire dept. is also emergency and paramedic response. Equipment: Currently CR has about $100K worth in storage; loaning out our fire engine to Kneeland; A more up to date engine would be preferable Turnout (uniforms and gear) would be rented and built into student supplies fees CR has some SCBAs (breathing apparatus), but maintenance and replacement is a cost Facilities not big an issue; Program has an MOU to use the tower at City of Eureka (as lab space), but no classroom facility at tower. Key to a successful program is commitment for instruction and coordination (faculty with some release to coordinate) CR Initial enrollments were in coordination with the U.S. Forest service and HROP [regional occupation program HROP through the high schools, (2009-10) 2010-11 enrollments good because CR having fire program. HROP ran the local volunteer academy, which was always full and a successful wild land firefighter academy with a strong hire rate with the forest service Because of CR offering program, HROP backed off Volunteer academy department had annual recruitment – put new volunteers through requiring training. Currently local areas looking to develop own volunteer programs–to meet own standards. HROP not complete fire program no HASMAT, EMT etc. HROP funding no longer exists. AA/AS vs. Academy, not having program in community has impact. Academy training includes the outside accreditation requirements. An academy assists in promotions, etc. Urban firefighters need EMT training. Is there crossover data regarding fire tech students in EMT? Would offering courses 143 and 132 be enough to pay for the program? CR has 20 US Forest Service courses that could be included in program where we share FTES with instructors (provided by Forestry dept.). It would yield approx. 2300/FTES. Suggestion to rework curriculum to include and fold officer courses into the fire tech program; might attract out of area people. A revitalized fire program could increase the EMT program (1 semester). (HSU also runs an EMT program). Paramedic program 1 year. BLS Website Research shows firefighter demand will increase more slowly than average (9% 12%). Salaries are low growth due to statewide budget cuts. Local trend in Humboldt are two full time salaried departments, and the rest are volunteer except for Cal Fire (and Arcata fire department). Salaried positions are usually taken from the volunteer groups. A volunteer program including Del Norte will require running training in various locations. Program: Fire Technology 2 Humboldt Departments have routine workshops in manipulative areas; state fire marshal offers nine one-week officer classes which are always full. Cal Fire is beginning to hire more. AA/AS is not a requirement for employment, only Firefighter 1 and EMT. The degree really only shows a higher level of commitment. There are Fire tech programs in six areas in N. CA whereas. They receive an estimated 150 applicants for 50 positions. Fire programs from various regions tend not to impact other areas; all are unique. Schools with programs enroll by lottery. The current academy program has three modules, but other schools don’t offer all three modules, so CR gets student enrollments for those modules. Location doesn’t seem to be a big factor. The fire marshal would like to see CR develop a marine firefighter niche; we would be the only ones in the state with marine firefighters program. Currently no specific training program through the Fire Marshal office for this. Local coast guard could be pulled in to assist with that. Hum Bay Harbor District has a fantastic firefighting boat. Hum Bay Harbor District pilots the boat and the fire department staffs it. Student enrollments dropped because of lack of courses (2011-12); success dropped, in part, because of running an online course where instructor was not really prepared. Feasibility of either AA degree fire science or just an academy. An online modality would need to be developed and include instructor training. Golden West College has instructors willing to becoming technical instructors with CR, would be paid by head count, teach from their homes, as CR faculty. This takes care of the enrollment problem. If CR doesn’t provide Fire fighter training, will be done in-house or through Eel river and other areas; or require trainees to attend drills to acquire required number of hours to be a volunteer. Depth of skills would decrease. Community Ed would be fee based but then “who” pays becomes an issue. Discussion, what would be needed for a long term commitment from CR (besides faculty and coordination): o Hose and SCBA testing; equipment could wear out at a rapid rate and replacement will be needed o An equipment budget in excess of $40,000 (fuel, instructional materials, and an amortization fund). o Note: Even though it is an expensive to run, student fees and FTES more than covered the program at Shasta, (i.e. 40 students for 21 units) which included Officer training – forestry, incident training, management, investigation, code prevention, etc.). An annual operational budget depends on cooperation/partnership between CR and fire marshal. It was done this way with HROP. Suggestion to lease the instructional fire engine during fire season, to assist in program support. Siskiyou’s equipment budget was $25K annually, including maintaining the tower. Note: fill rate – course outline of record has 40 because of classroom size; a lower max would increase fill rate. Current is around 50% with avg. of 15 – 25 per class in a 40 student class. Attrition is not bad for most courses; success is different. Program: Fire Technology 3 A certificate of achievement would boost the completion rate based on 6 courses in fire technology; but would not necessarily be recognized in the industry. If CR included fire officer course(s), the program might be more popular. Or maybe a combination: fire academy to be hired and coursework that gives credit for degree. 21 Fire, 7 EMT core units for degree would be an industry recognized certificate. Student demand comes from outside the area. A 40 hr. academy for x/number of weeks wouldn’t work for local fire fighters. A Tues/Thurs with Saturday labs would be more likely to fill, but take longer to complete. Some fire districts will pay for employees to participate in lieu of having to provide their own program. Suggestion: Combine continuing ed with regular credit courses could work, depending on time commitment; a fire program is more popular in winter (off season) for firefighters. Currently, fire districts run their programs, but instructors are paid from the outside, whereas CR instructors would be paid as part of the program. The average cost for a 40 hr. class is $250/student; current $300/student (student cost is driven by instructor costs). Suggestion: Scheduling should offer more flexibility. An academy can run in 16 weeks, but other certifications, such as agility can be run twice a year. Maybe a two-week intercession in winter; (November thru March/April: instructors are likely available because of the off season). Running on schedule would facilitate the AS degree. Suggestion: Offer an AA/AS track for transfer into a BA program: Yes, add fire land restoration type of courses (dealing with vegetation restoration after a fire). Next (3rd) meeting: o Consider for the third meeting that there was not a large amount of base data for this program, as it is one course short of a complete second cycle. It is felt institutional commitment of this program to date has been lacking, and the current data is not indicative of what the program could be. Consider where/how CR could go forward. o Big question: would funding be better used for other programs? Discussed that this committee should not look at that. Program: Fire Technology Strengths: $100K of existing equipment Turnout equipment rented by students (built into supplies fees) MOU with City of Eureka for Tower Strong need for volunteer training and officer training Significant social and behavioral aspects for students. Revitalized program could have greatest return in FTES AS degree is better for moving up the ladder Challenges: Lack of available program Personnel (faculty/staff) Inadequate equipment or facilities Need a more up-to-date fire engine, but have current one Operational budget ($25,000? annually) Hiring is down and salaries are down(state budget cuts); whereas volunteer training is higher Expensive program to revitalize Faculty with release time to coordinate and teach; faculty need to drive curriculum due to outside requirement No classrooms near tower; classrooms on CR campus Full-time hires come from volunteer firefighters; hiring is limited Program: MST Qualitative notes included on this form for reference. 1. The impact the action will have on the general education curriculum or the curriculum of other programs. No impact on the curriculum of other programs. 2. The ability of students to complete their degree or certificate or to transfer. This includes maintaining the catalog rights of students. This program currently is not structured around a transfer degree. 3. The College’s ability or inability to provide the resources to maintain the program. 4. Balance of college curriculum (for example, ensuring the non-elimination of all of one type of programs, such as foreign languages): Discontinuation would not eliminate all emergency response types of programs. 5. Replication of programs in the surrounding area and their efficacy. Research revealed that there are five programs in the northern California, but all slightly different, and currently, CR is the only program that offers all models that are needed. 6. The potential impact on diversity at the College. 7. Alignment with Chancellors Office priorities, college mission, accreditation standards, and state and federal law. (see mission) 8. Effects on local business and industries- i.e., declining market/industry demand (local, regional). Discontinuance of this program could have effects on local fire agencies; cause them to have to develop their own individual training programs. Elimination of the program would not cause a decline in local hiring practices or demand; but revitalization and improvement of the program could allow CR to create a specialty niche, and bring in students from outside the area. Revitalization could cement a strong collaborative commitment between the college and the community; as well as provide opportunities for alternative revenue sources. 9. Availability of the program at other community colleges. Other programs in the area offer a lottery for inclusion to the program. This offers CR an opportunity for increase enrollments. 10. If this is a grant-funded program, what was the agreed institutional commitment for the campus to continue this program? 11. List specific financial resources required to sustain the program: Faculty compensation FT/PT: Full-time faculty instruction and coordination Support Staff compensation: availability of some support from staff would be necessary, but not full time. Facilities costs annualized: TBD/some could be shared Equipment costs annualized: maintenance of some equipment $40,000 estimated Supplies cost annualized: above 12. Potential impact on the community. When this program was put into place, local HROP programs backed off (no longer have funding). Not having an academy for training of local volunteer firefighters detrimental, because the academy includes outside accreditation requirements. Because this program can involve more than one industry, the impact on creating a sustainable program can have very positive impact. Supports the mission in the areas of “career technical, and transfer education. The College partners with the community to contribute to the economic vitality and lifelong learning need s of its service area” 1 Fire Technology Task Force 11/14/13 Meeting Present: Bob Brown, Jeff Cummings, Ron Waters, Ruth Moon, Rusty Goodlive, Crislyn Parker-support Agenda (no previously set agenda): Discussion (pre-vote): There is consensus this program needs full time faculty coordination. The question: what is the likelihood of finding faculty who is qualified to oversee the program. There is a high level of need for industry knowledge, as well as need on the instructional side. Cal Fire instructors require instructor training; CR would need someone with bachelor or master’s degree to meet minimum qualifications: An AA and six years’ experience would be the minimum; CR prefers a BA degree. Curriculum is current: All Fire Tech course proposals are very current (two plus years). Currently no wild land or volunteer firefighter courses, but a coordinator would be able to get an outline from HROP and move it into CR’s curriculum process. Moving into a specialty would be the development aspect, after assembling the most effective advisory committee. The group agreed that initial student interest was good, but likely fell off due to lack of commitment by the college. The academy drives the certificate and degree, and without the academy the program still had good enrollments. Suggestion to make completion of the academy a requirement of the AA degree, (similar to the police academy) and then students can complete the gen ed. Completion of the academy would be a certificate of achievement; going on for the degree is double the success. Looking at CR’s mission, this program meets the (see mission). Continuation would keep the goodwill of the community; HROP programs were dropped due to CR beginning a program and lack of state funding. Program challenges: o Program scheduling would be different than regular scheduling due to seasonality of the industry. o One time purchase of a newer engine o Faculty cost o Maintenance approx. $40,000 o Program could possibly provide 50 FTES per academy; over 600 contact hours per student. o Some facility issues-no classroom at the tower/lab only. Shared challenge with other local agencies. Technically tower is not permanent facility (Fortuna putting in a fire tower?). Classrooms on campus can be used. Share revenues and use with local agencies. Program strengths: program would likely be eligible for various types of grant funding; also, fundraisers and renting equipment to local agencies can assist in funding. Program would strongly cement collaboration within the community. Other types of fee based training can be utilized for revenues and facility sharing. Vote: (Anonymous vote) Recommend to “Revitalization” (unanimous). Next Steps: o Discussion for report: Include as much evidence as possible to the president to support decision. Fire Technology Task Force 11/14/13 Meeting Program has the potential of being a cornerstone for the CTE division of the college, but would be impossible without F/T faculty member serving as faculty and coordinator of program. Recommendation of a strong advisory committee; revitalization needs to include both the AA and the academy; task force recommendation is to make it collaborative but keep them separate.