University Calendar
Including University’s Governing instruments, details
of University committees & memberships, student
fees, academic statistics
http://www2.warwick.ac.uk/services/gov/calendar/
Committee Timetable
Updated at the end of each
academic year in advance
of the commencement of
the following year
http://
www2.warwick.ac.uk/
services/gov/atoz/
timetable/
Claire English (ext. 51025)
Maintain Heads of Department Lists
Creating & publishing Committee
Timetable
Updating & publishing University Online
Calendar
General oversight and development of
committee meeting rooms
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Central File Store
Centralised reference
resource of agendas,
papers and minutes of
committees
Committee Room
Bookings
Heads of Department Lists
Including Academic Heads, Administrative
Heads, Heads of Teaching Centres, Directors of
University Research Centres & Academic Senior
Management Team
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Emily Daly (ext. 22708)
Generic Committee Support
including the distribution of
papers for various committees
Maintain Central File Store
First point of contact for
Committee Room Bookings
system
Including rooms in University
House, Argent Court and
Millburn House. Also includes
Senate House Council Chamber
bookings and University House
Atrium bookings
http://www2.warwick.ac.uk/
services/gov/committeesecs/
committeeroombookings/
Risk Management (RM)
University Risk Management
Strategy and Framework and
associated procedures. At
departmental level, Risk
Management is undertaken as an
integrated part of strategic
planning
Carolyn Silvester (ext. 24768)
Information Security
Business Continuity
Planning and Emergency
Response & Management
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Supports Information
Policy and Strategy
Committee and
Operational Risk
Management Group
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Institutional Governance Services
Key Contacts
Committee Secretariat Training
Including advice & guidance on the role of the
Committee Secretary, e.g. agenda setting, minute &
report writing, how to handle confidential information
& committee structure & business flow
Penny Hewitt (ext. 75918)
PA to Pippa Glover
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First point of contact
for general queries
about Institutional
Governance and/or
members of the
Institutional
Governance Team.
Pippa Glover (ext. 24984)
Director of Governance and Assurance
Services
Oversees all Governance-related activities
Supports University Council, Audit
Committee and Nominations Committee
Emma Peak (ext. 74342), Liz
Hough (ext. 50681) & Claire
English (ext. 51025)
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Support the Finance
Committees including
Finance and General
Purposes Committee,
Investment SubCommittee, Financial
Plan Sub-Committee and
Budget Steering Group
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Support the Boards of
the University Subsidiary
Companies
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Support Steering
Committee
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Support University
Council
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Provide training for
Committee Secretariats
Ben Pithouse (ext. 50949)
Business Continuity Planning and
Emergency Response & Management
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Business Continuity & Emergency Planning
Emergency Planning - first stage in University’s response to major
incidents. Including management of initial impact, seeking to reduce,
control or mitigate potential harm to University members or damage
to the University’s campus and buildings.
Business Continuity - assessing potential risks and developing
strategies and procedures for dealing with them, so that the
University’s core activities and functions can recover as soon as an
emergency is under control.
Anti-Bribery
Information Security
Including data protection, freedom of
information, corporate records,
copyright, protection of information
against cyber and physical threats
http://www2.warwick.ac.uk/services/
gov/informationsecurity
University policy relating to the
prevention of dishonest, unfair or
unprofessional business behaviour
http://www2.warwick.ac.uk/services/
gov/university-policies/antibribery/
background/
Governance Website
Maintenance
Ensure that the website clearly outlines
University Governance policies,
University governance & management
structure and all other aspects of
University Governance
HEFCE
Annual Accountability
Returns, which
primarily relate to the
submission that is
made to the HEFCE by
each University on 1
December each year.
Becky Lees (ext. 51270)
Risk Management Strategy &
Framework and associated
procedures and guidance
Co-ordination of HEFCE Annual
Accountability Returns
Responsibility for Link-Officer
Model to support Departmental
Administrators
Supports Intellectual Property
Committee